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ednesdayCLOSED SESSION

A.    Conference with Labor Negotiators

        [Government Code Section 54957.6] 

        Employee Organizations:

        County Employees Management Association (CEMA)

        Service Employees International Union (SEIU) Local 715

        Transportation Authority Engineers and Architects (TAEA)

        Amalgamated Transit Union (ATU) Local 265

        VTA Designated Representatives:

         Kaye L. Evleth, Chief Administrative Officer

         Scott Buhrer, Chief Financial Officer

         Robert Escobar, Manager, Office of Employee Relations

B.     Public Employees Release

         [Government Code Section 54957]

RECONVENE TO OPEN SESSION

PUBLIC PRESENTATIONS: This portion of the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda.  Speakers are limited to 2 minutes.  The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances.  If Committee action is requested, the matter can be placed on a subsequent agenda.  All statements that require a response will be referred to staff for reply in writing.

CONSENT AGENDA

Approve the Meeting Minutes of April 17, 2003.

Receive and file the Report on Santa Clara Valley Transportation Authority Investments for the month of March 2003 and quarter ending March 2003.  (Buhrer)

Receive and file the Monthly Legislative Reports.  (Evans)

Receive and file the Third Quarter FY 2003 Report of Workers Compensation Claims Activity.   (Evleth)

Receive and file the Third Quarter FY 2003 Report of Public Liability/Property Damage Claims Activity.  (Evleth)

Receive and file the FY 2003 Third Quarter Performance Report.    (Martin)

Authorize the General Manager to submit a grant application and execute a grant agreement with the Federal Transit Administration (FTA) for Federal Fiscal Year (FFY) 2003 Section 5309 New Starts Funds in the amount of $1,236,564.   (Buhrer)

Authorize the General Manager to execute contract with Color Copy Printing, the lowest responsible bidder, for the printing of VTAs public timeguides in the amount of $514,727 for the initial three-year term of the contract.  Additionally authorize the General Manager to exercise two one-year renewal options for an additional $343,151.  (Evanhoe)

Approve amending the Bicycle & Pedestrian Advisory Committee (BPAC) and the Policy Advisory Committee (PAC) bylaws as indicated; and amending the VTA Administrative Code, as indicated, in order to permit certain specified modifications to the BPAC and PAC bylaws.   (Evanhoe)

Authorize the General Manager to amend the contract with Ruth & Going, Inc. for additional services in connection with the final design of the Route 87 North High Occupancy Vehicle (HOV) Lane Widening Project increasing the approved contract value by $660,511 for a new contract value of $5,997,693.  (Evanhoe)

Approve an allocation for VTAs share of the Route 25 Environmental Review Process from the Local Program Reserve of $900,000 for FY 2003 04,
$800,000 for FY 2004 05 and $300,000 for FY 2005 06 for a total not to exceed $2.0 million and authorize the General Manager to execute a Memorandum of Understanding with San Benito County Council of Governments (San Benito COG) the project sponsor; and further approve the submittal of an AB 3090 funding request to the California Transportation Commission (CTC) that enables VTA to advance local funds for the Environmental Review Process of the Route 25 Project and establish a repayment plan or replacement project using 2002 State Transportation Improvement Program (STIP) Funds from the program year
2006 07.   Authorize the General Manager to execute agreements with the California Department of Transportation (Caltrans) and San Benito COG to implement the financing arrangements.  (Evanhoe)

Recommend that the Board of Directors program $5,965,597 in Local Program Reserve funds as outlined in the memorandum and authorize the General Manager to execute agreements with the San Mateo County Transit District (SamTrans) to implement the Dumbarton Rail Corridor Feasibility Study.  (Evanhoe)

Adopt a resolution authorizing filing of applications for Transportation Fund for Clean Air 60 percent Regional funds to the Bay Area Air Quality Management District (BAAQMD), and authorize the General Manager to execute the Funding Agreements upon receipt from BAAQMD.  (Buhrer)

Adopt a support position for AB 427 (Longville) Duration of local transportation sales taxes, AB 467 (Dutra) Ticket vending machine accessibility, AB 1409 (Wolk) Bike racks on commuter buses, AB 1410 (Wolk) Surplus property, AB 1500 (Diaz) Petroleum Pollution Clean-Up and Preventive Act and AB 875 (Wyland) Allocation of transportation funds.  (Evans)

Authorize the General Manager to enter into an amendment to the Agreement with Ritter Project Management (RPM) for Litigation Support and Document Analysis to add $40,000, for a new not-to-exceed contract value of $240,000.    (Gifford)

REGULAR AGENDA

Discuss the Service Reduction Plan Update.    (Martin)

Approve $14,105,000 and $14,387,000 for FY 2003 04 and FY 2004 05 to provide Santa Clara Valley Transportation Authoritys share of Caltrain operating support; and further approve in concept VTAs use of $1,486,000 Federal Section 5309 funds in lieu of the local match requirement for FY 2003 04 capital support.    (Buhrer)

Authorize the General Manager to execute a Cooperative Service Agreement with the San Joaquin Regional Rail Commission and the Alameda County Congestion Management Agency for continued VTA funding of Altamont Commuter Express (ACE) commuter rail service in the amount of $3,960,000 in Fiscal Year 2003 2004 and $4,034,000 in Fiscal Year 2004 2005.   (Sharpless)

Discuss Phase III of the Paratransit Service Business Practices Improvement Plan, which includes modifications to the minimum account balance policy, implementation of the Americans with Disabilities Act (ADA) defined service area and hours, a modified door-to-door/curb-to-curb program and premium service pricing.   (Martin)

Adopt a finding that a fare increase is necessary to meet operating expenses and to fund capital projects necessary to maintain service within the existing service area, while maintaining minimum required financial reserves; Invoke a Statutory Exemption under CEQA, P.R.C. §21080(b)(8) and CEQA Guidelines Section 15273(a) (Rates, Tolls, Fares and Charges) for the purpose of modifying and increasing fares; and Adopt a resolution establishing new rates and fares for VTA bus, light rail, and paratransit services effective August 1, 2003.    (Buhrer)

Adopt a resolution approving the FY 2003 2004 and FY 2004 2005 Recommended Biennial Budget.  (Buhrer)

Authorize the General Manager to execute Sublease Agreements with the Utah Transit Authority and Sacramento Regional Transit District for the sub-sublease of 50 UTDC Light Rail Vehicles; with aggregate prepaid rent in the amount of $9.3 million; and, further authorize the General Manager to execute a Parts Distribution Agreement for the sale for UTDC spare parts for approximately $5.4 million.  (Buhrer)

Receive and file the Contractor Pre-Qualification Pilot Program Monthly Report.  (Buhrer)

Continue the Contractor and Sub-contractor Pre-Qualification Program under the current Pilot Program procedures with the following change:  Pre-qualify sub-contractors for a two year period from the date of their initial pre- qualification.  (Buhrer)

Approve a non-competitive contract for $300,000 with Karen Antion Consulting, LLC to develop a Technology Strategic Plan, and to implement the recommendations from the Information Technology Department Assessment Report.  (Evleth)

Adopt an oppose-unless amended position for SB 916 (Perata) Bay Area bridge tolls.  (Evans)

OTHER ITEMS

Receive and file the Draft 1996 Measure B Program Revenue and Expenditure Plan for FY 2004.    (Collins/Evanhoe)

·Consider staff recommendation to cancel June 19, 2003 Administration and Finance Committee Meeting.