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CALLED TO ORDER at 12:14 p.m.

ROLL CALL: Members Present:  Dando, Kennedy, Williams

Members Absent:  Gage, McHugh, Pirzynski

A quorum was present.

PUBLIC PRESENTATIONS

There were no Public Presentations.

Deferred from the Consent Agenda to the October 16, 2003 Administration and Finance Committee Meeting, Agenda Item # 8., Authorize the General Manager to execute a cooperative agreement with the City of Palo Alto for the transfer of Federal Transit Administration (FTA) Section 5309 Bus and Bus Facilities funds for the Palo Alto Intermodal Transit Center Project.

Removed from the Consent Agenda and placed on the Regular Agenda, Agenda Item # 11., Authorize the General Manager to execute an amendment to the Attorney Services Agreement with the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP to add $50,000, for a new not-to-exceed contract value of $1,025,000, and to extend the term of the Agreement two years until June 30, 2005.

Removed from the Consent Agenda and placed on the Regular Agenda, Agenda Item # 12., Authorize the General Manager to extend the current contract with Shaker M. Sawires to provide engineering claims analysis and expert witness services through conclusion of the pending litigation between VTA and Homer J. Olsen, Inc., and increase the authorized contract amount by $30,000 for a new contract total not to exceed $255,000.

CONSENT AGENDA

Approved the Regular Meeting Minutes of August 21, 2003.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the month of July 2003.

Received and filed the FY 2003 Preliminary Annual Performance Report.

(Deferred from the Consent Agenda to the October 16, 2003 Administration and Finance Committee Meeting.)

Authorize the General Manager to execute a cooperative agreement with the City of Palo Alto for the transfer of Federal Transit Administration (FTA) Section 5309 Bus and Bus Facilities funds for the Palo Alto Intermodal Transit Center Project.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to renew benefit contract with Kaiser, PacifiCare, Valley Health Plan, Delta Dental, Pacific Union Dental, ProBusiness and Highmark Life Insurance Company effective January 1, 2004 for all VTA employees and retirees.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to extend the existing contract with ICMA Retirement Corporation through June 30, 2009, including new provisions for Revenue Sharing and for PLUS Fund fee reductions, and an agreement that VTA will not obtain plan administration or investment services from any other deferred compensation provider during the term of the agreement.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Authorize the General Manager to execute an amendment to the Attorney Services Agreement with the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP to add $50,000, for a new not-to-exceed contract value of $1,025,000, and to extend the term of the Agreement two years until June 30, 2005.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Authorize the General Manager to extend the current contract with Shaker M. Sawires to provide engineering claims analysis and expert witness services through conclusion of the pending litigation between VTA and Homer J. Olsen, Inc., and increase the authorized contract amount by $30,000 for a new contract total not to exceed $255,000.

REGULAR AGENDA

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute an amendment to the Attorney Services Agreement with the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP to add $50,000, for a new
not-to-exceed contract value of $1,025,000, and to extend the term of the Agreement two years until June 30, 2005.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to extend the current contract with Shaker M. Sawires to provide engineering claims analysis and expert witness services through conclusion of the pending litigation between VTA and Homer J. Olsen, Inc., and increase the authorized contract amount by $30,000 for a new contract total not to exceed $255,000.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with Santa Clara Valley Highway Associates for project controls, right of way engineering and construction management services supporting construction of the I-880/Coleman Avenue Interchange Project for an amount not to exceed $7,222,522 and establishing a new total contract value of $20,177,522; and extend the term of the contract through October 2006.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to make changes to the benefits program for Non-Represented employees.

Requested a status report regarding negotiations between staff and County Employees Management Association (CEMA) be provided during Closed Session at the Regular Board of Directors October 2, 2003 Meeting.

Discussed the January 2004 Transit Service Reduction Plan.

Staff noted the hearing on the 2000 Measure A Validation Suit will be held on Wednesday, September 24, 2003, at 9:00 a.m. in the Santa Clara County Superior Court.

Queried if Alternative A with the potential 21 percent service reduction is still the best alternative for VTA and inquired on any new developments or shifts that may change the alternative.

Staff noted that sales tax revenues were still down.   Staff added that Fourth Quarter sales tax revenues were slightly higher than estimated.  Staff noted that sales tax revenues received for the year were $25 million less than what was estimated in the revised budget.  Staff noted that last month employment levels were down and that economic recovery is at least a year off.

Staff noted that the January 2004 Transit Service Reduction Plan is basically the same plan with some minor modifications.

Requested clarification on the percentage of service reduction and if Alternative A with the potential 21 percent service reduction included Alternative Bs 3 percent service reduction.

Thanked staff for their diligent work on the Transit Service Reduction Plan presentation.

Reviewed the Committee Work Plan.

Queried on the fare box recovery ratio for next year.

Queried if A&F Committee should include a line in the work plan regarding any monitoring proposals that are aside from the primary recommendations from the Ad-Hoc Financial Stability Committee.

Staff noted issues regarding the Advisory Committees and recommended the Board of Directors reassess the role of the Advisory Committees.

Committee Staff Report: 

There was no Committee Staff Report.

Chairpersons Report:     Heard a report, thanked staff and noted the appreciation for staffs diligent work.

Determine Consent Agenda for the October 2, 2003 Board Meeting

CONSENT: Agenda Item #9., Authorize the General Manager to renew benefit contract with Kaiser, PacifiCare, Valley Health Plan, Delta Dental, Pacific Union Dental, ProBusiness and Highmark Life Insurance Company effective January 1, 2004 for all VTA employees and retirees; Agenda Item #10., Authorize the General Manager to extend the existing contract with ICMA Retirement Corporation through June 30, 2009, including new provisions for Revenue Sharing and for PLUS Fund fee reductions, and an agreement that VTA will not obtain plan administration or investment services from any other deferred compensation provider during the term of the agreement; Agenda Item #11., Authorize the General Manager to execute an amendment to the Attorney Services Agreement with the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP to add $50,000, for a new not-to-exceed contract value of $1,025,000, and to extend the term of the Agreement two years until June 30, 2005; Agenda Item #12., Authorize the General Manager to extend the current contract with Shaker M. Sawires to provide engineering claims analysis and expert witness services through conclusion of the pending litigation between VTA and Homer J. Olsen, Inc., and increase the authorized contract amount by $30,000 for a new contract total not to exceed $255,000; Agenda Item # 13., Authorize the General Manager to amend the contract with Santa Clara Valley Highway Associates for project controls, right of way engineering and construction management services supporting construction of the I-880/Coleman Avenue Interchange Project for an amount not to exceed $7,222,522 and establishing a new total contract value of $20,177,522; and extend the term of the contract through October 2006 and Agenda Item #14., authorize the General Manager to make changes to the benefits program for Non-Represented employees.

REGULAR:   None

Announcements

There were no Announcements.

ADJOURNED at 12:50 p.m.