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CALLED TO ORDER at 12:02 p.m.

ROLL CALL:

Members Present:  Gage, Kennedy, Williams

Members Absent:   Dando, McHugh, Pirzynski

A quorum was present.

PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

There were no Orders of the Day.

CONSENT AGENDA

Approved the Regular Meeting Minutes of October 16, 2003.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the month of September 2003 and quarter ending September 2003.

Received and filed the Quarterly Purchasing Report.

Received and filed the Monthly Legislative Reports.

Received and filed the First Quarter FY 2004 Report of Workers Compensation and Owner Controlled Insurance Program Claims Activity.

Received and filed the First Quarter FY 2004 Report of Public Liability/Property Damage and Owner Controlled Insurance Program (OCIP) Claims Activity.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to submit Federal Fiscal Year (FFY) 2004 grant applications and execute grant agreements with the Federal Transit Administration (FTA) for the Section 5307 Urbanized Area Formula Program, Section 5309 Fixed Guideway / New Rail Starts / Bus and Bus Facilities Programs, and Section 3037 Job Access and Reverse Commute Program.

Approved submitting a recommendation to the Board of Directors to adopt resolutions assuring local match for two Metropolitan Transportation Commission (MTC) Transportation for Livable Communities (TLC) funded projects and authorize the General Manager to execute associated contracts with MTC and the State of California Department of Transportation (Caltrans) for the design and construction of the projects as follows: 1) San Fernando Station Plaza/Los Gatos Creek Trail Improvements ($885,000 grant award) and 2) River Oaks Bicycle/Pedestrian Bridge ($1,000,000 grant award).

REGULAR AGENDA

Approved submitting a recommendation to the Board of Directors to adopt a Fare Policy addressing both recovery ratio and pricing/structure goals for the Santa Clara Valley Transportation Authority.

Supported the recommendation provided by the Congestion Management Program and Planning Committee that the youth and senior/disabled categories be revised to reduce the  discount as appropriately determined by management to the youth in the target area of a discount of between 80 and 90 percent of the adult fare and that the senior and disabled fare be discounted 40 and 45 percent of the adult fare.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute an agreement to extend the BART Plus multi-agency ticket program in cooperation with BART and seven other Bay Area transit agencies.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to extend the existing agreement with BKSH & Associates for federal legislative advocacy services for a period of two years in the amount of $402,000 for a new contract total of $1,955,000.   From January 1, 2004, to December 31, 2004, the fixed retainer would be $16,500 per month.  From January 1, 2005, to December 31, 2005, the rate would be $17,000 per month.  Further authorize the General Manager, at his discretion, to extend this agreement after December 31, 2005, for two additional one-year periods at a fixed retainer rate to be negotiated, but which shall not exceed $17,500 per month for the first option and which shall not exceed $18,400 per month for the second option.

Requested a summary information sheet on the federal advocacy service activities and an annual visit. Requested some indication that the federal advocacy service company is benefiting VTA.  Noted that a summary information sheet on the federal advocacy service activities would be beneficial to the Board Members.

Staff noted that a monthly summary of federal legislative advocacy service activities will be included in the monthly legislative report.

Approved submitting a recommendation to the Board of Directors to adopt a support position for AB 428 (Richman) Electric power: direct access, AB 816 (Reyes) Electric power: direct access, and AB 1233 (Horton) Highway capacity enhancement projects.

Approved submitting a recommendation to the Board of Directors to adopt a resolution amending Chapter 9 of the Administrative Code to add provisions relating to: 1) contracting services through sealed bidding; 2) contracting for incidental services; 3) utilization of tag-on procurements for services; and 4) Execution of Cooperative Agreements with public agencies and public utilities.

Commended staff for their diligent work for exploring ways to improve service processes.  Requested that staff provide a report at the end of the year regarding how much funding was saved through these actions.

OTHER ITEMS

Received a report on the FY 2004 2013 Short Range Transit Plan (SRTP). 

Discussed a Service Management Plan to formalize the methods and procedures used to design, develop, evaluate, and modify existing service and outline an overall service management strategy.

Received and filed the FY 2004 First Quarter Performance Report.

Noted appreciation for staffs diligent work.

Reviewed Committee Work Plan.

Committee Staff Report 

Staff noted that the first series of 2000 Measure A bonds were priced on Thursday, November 13, 2003. 

Noted appreciation for the good results.

Chairpersons Report: Heard a report, thanked staff and noted appreciation for staffs diligent work.

Determine Consent Agenda for the December 4, 2003 Board Meeting

CONSENT: Agenda Item # 10., Authorize the General Manager to submit Federal Fiscal Year (FFY) 2004 grant applications and execute grant agreements with the Federal Transit Administration (FTA) for the Section 5307 Urbanized Area Formula Program, Section 5309 Fixed Guideway / New Rail Starts / Bus and Bus Facilities Programs, and Section 3037 Job Access and Reverse Commute Program; Agenda Item #11., Adopt resolutions assuring local match for two Metropolitan Transportation Commission (MTC) Transportation for Livable Communities (TLC) funded projects and authorize the General Manager to execute associated contracts with MTC and the State of California Department of Transportation (Caltrans) for the design and construction of the projects as follows: 1) San Fernando Station Plaza/Los Gatos Creek Trail Improvements ($885,000 grant award) and 2) River Oaks Bicycle/Pedestrian Bridge ($1,000,000 grant award); Agenda Item #13., Authorize the General Manager to execute an agreement to extend the BART Plus multi-agency ticket program in cooperation with BART and seven other Bay Area transit agencies; Agenda Item #14., Authorize the General Manager to extend the existing agreement with BKSH & Associates for federal legislative advocacy services for a period of two years in the amount of $402,000 for a new contract total of $1,955,000.   From January 1, 2004, to December 31, 2004, the fixed retainer would be $16,500 per month.  From January 1, 2005, to December 31, 2005, the rate would be $17,000 per month.  Further authorize the General Manager, at his discretion, to extend this agreement after December 31, 2005, for two additional one-year periods at a fixed retainer rate to be negotiated, but which shall not exceed $17,500 per month for the first option and which shall not exceed $18,400 per month for the second option; Agenda Item # 15., Adopt a support position for AB 428 (Richman) Electric power: direct access, AB 816 (Reyes) Electric power: direct access, and AB 1233 (Horton) Highway capacity enhancement projects and Agenda Item #16., Adopt a resolution amending Chapter 9 of the Administrative Code to add provisions relating to: 1) contracting services through sealed bidding; 2) contracting for incidental services; 3) utilization of tag-on procurements for services; and 4) Execution of Cooperative Agreements with public agencies and public utilities.

REGULAR:   Agenda Item #12., Adopt a Fare Policy addressing both recovery ratio and pricing/structure goals for the Santa Clara Valley Transportation Authority.

Closed Session at 1:06 p.m.

Reconvened to Open Session at 1:24 p.m.

Closed Session Report

There was no reportable action taken during Closed Session.

Announcements

There were no Announcements.

ADJOURNED at 1:24 p.m.