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CALLED TO ORDER at 12:01 p.m.

* Alternates do not serve unless participating as a Member.

A quorum was present.

Members Dixon and Casas introduced themselves.

PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

There were no Orders of the Day.

CONSENT AGENDA

Approved the Regular Meeting Minutes of December 18, 2003.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the month of November 2003.

Received and filed the Monthly Legislative Reports.

REGULAR AGENDA

Elected Member Casas as Administration and Finance Committee Vice Chairperson for 2004.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute an agreement with Fidelity Investments (Fidelity), a professional investment management firm to manage 15 percent ($36.6 million) of VTA/ATU Pension Trust assets for a fee of 64/100 of 1%, which is an estimated amount of $236,800.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute an agreement with Hynix Semiconductor America Inc., for the lease of a Silicon Valley Rapid Transit Project Office for an amount not to exceed $2,000,000, which includes $1,600,000 for rent, and $400,000 for tenant improvements and miscellaneous office furniture.   The agreement term will be two years to allow completion of Preliminary Engineering, with an option to extend one year.

Noted that it would be helpful to address the savings in the memorandum when forwarded to the Board of Directors for consideration at the February 5, 2004 Meeting.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with DeSilva Gates Construction, the lowest responsible bidder, in the amount of $2,040,694 for construction of Segment B of the US 101/Bailey Avenue Interchange project.

Noted that VTA is doing a good job.

OTHER ITEMS

Received and filed the Paratransit Service Business Practices Improvement Plan: Project Update.

Distributed a colored version of Attachment B, VTA Paratransit Program Cost Fiscal Year 98-99 through Fiscal Year 03-04 to Committee Members.

Requested a month-to-month comparison for FY 2004 compared to FY 2003 of paratransit customer certification and ridership data. Requested a re-evaluation of the Paratransit Service Area and its impact on South County Residents. Requested that Staff consider expanding the Paratransit Service Area in South County.

Noted concern regarding the impact to the Senior and Disabled Community in the Morgan Hill and Gilroy service areas.   Queried if VTA has a set program for each individual cities where the affected cities could go out independently and educate the public on Paratransit Service eligibility and the difference between Paratransit Service and Fixed Route Service.  Staff noted that Marketing and Customer Service or Accessible Services Staff could work with the individual cities to address the issue.

Queried on the FY 2003 2004 Paratransit Service Year-End Statistics and when the information would be available.   Staff noted that the report information will be available in August/September 2003 timeframe. 

Queried on the re-certification process and the response from the community.  Staff noted that the program offers hotline assistance and information assistance support to community centers.  Staff added that the program is a great success. 

Thanked VTA Staff for their diligent work and noted appreciation for a great presentation.

Received and filed the Preliminary Tasman East/Capitol Bus/Rail Service Integration Plan.

Distributed a colored copy of Tasman East/Capitol Extension Light Rail Lines, existing Light Rail Lines, Proposed Light Rail Operating Plan, Proposed Bus Route Changes, and Description of Bus Route Changes to Committee Members.

Received and filed the FY 2004 2013 Short Range Transit Plan (SRTP).

Queried on the implementation plan to achieve the $30 million in savings or cost reductions beginning in 2006.  Staff noted that VTA needs to identify an additional revenue stream, determine significant operating cost reductions, identify a combination of both or implement a reduction in service.

Requested information regarding revisiting issue relating to identifying a new revenue source for VTA.  Staff noted that the Silicon Valley Manufacturing Group is examining the situation.  Noted that the issue will be revisited in six months as additional information becomes available.

Discussed the recommendation to authorize the Chairperson to submit a letter to the Peninsula Corridor Joint Powers Board (JPB) identifying the Santa Clara Valley Transportation Authoritys (VTA) comments and concerns related to the Draft Caltrain 2004 - 2023 Strategic Plan

Distributed a colored copy of Presentation of the Draft Caltrain Strategic Plan 2004 2023 Presentation to Joint Powers Board dated December 4, 2003 to Committee Members.

Thanked Caltrain and VTA Staff for their good presentation.

Reviewed Committee Work Plan.

Committee Staff Report:

There was no Committee Staff Report.

Chairpersons Report:  Wished everyone a happy 2004.   Noted the challenges and opportunities of the coming year.  Thanked everyone and noted appreciation for their diligent work. 

Determine Consent Agenda for the February 5, 2004 Board Meeting

CONSENT: Agenda Item # 8., Authorize the General Manager to execute an agreement with Fidelity Investments (Fidelity), a professional investment management firm to manage 15 percent ($36.6 million) of VTA/ATU Pension Trust assets for a fee of 64/100 of 1%, which is an estimated amount of $236,800; Agenda Item # 9., Authorize the General Manager to execute an agreement with Hynix Semiconductor America Inc., for the lease of a Silicon Valley Rapid Transit Project Office for an amount not to exceed $2,000,000, which includes $1,600,000 for rent, and $400,000 for tenant improvements and miscellaneous office furniture.  The agreement term will be two years to allow completion of Preliminary Engineering, with an option to extend one year; and Agenda Item #10., Authorize the General Manager to execute a contract with DeSilva Gates Construction, the lowest responsible bidder, in the amount of $2,040,694 for construction of Segment B of the US 101/Bailey Avenue Interchange project.

REGULAR: None

Announcements

There were no Announcements.

ADJOURNED at 1:21 p.m.