Administration and Finance Committee
Thursday, February 19, 2004
12:00 PM
City of San Jose
801 North First Street - Room 204
San Jose, California
Summary Minutes
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1. |
CALLED TO ORDER at 12:00 p.m.
ROLL CALL
Members Present
David Casas, Vice Chairperson
Patricia Dixon
Don Gage
Forrest Williams, Chairperson
Members Absent
None
Alternates Present
None
Alternates Absent
Dennis Kennedy
Breene Kerr
* Alternates do not serve unless participating as a Member.
A quorum was present.
The Agenda was taken out of order.
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ORDERS OF THE DAY
Removed from the Consent Agenda and placed on the Regular Agenda, Agenda Item # 10., Authorize the purchase of a one-year policy extension on the rail construction Builders Risk policy with the Allianz Insurance Company, to cover the period from March 1, 2004 through April 30, 2005, for an amount not to exceed $86,431. In addition authorize payment of the additionally owed premium for projects added to the policy during the original term for an amount not to exceed $154,000. This brings the total premium paid for the policy to $879,181.
Added Agenda Item 16.X. to Other Items, Discuss the Financial Stability Strategy.
Accepted the Orders of the Day.
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2. |
PUBLIC PRESENTATIONS
There were no Public Presentations.
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CONSENT AGENDA |
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4. |
Approved the Regular Meeting Minutes of January 22, 2004.
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5. |
Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the month of December 2003 and quarter ending December 2003.
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6. |
Received and filed the Quarterly Purchasing Report.
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Received and filed the Monthly Legislative Reports.
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8. |
Received and filed the Second Quarter FY 2004 Report of Public Liability/Property Damage and Owner Controlled Insurance Program (OCIP) Claims Activity.
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9. |
Received and filed the Second Quarter FY 2004 Report of Workers Compensation and Owner Controlled Insurance Program (OCIP) Claims Activity.
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10. |
(Removed from the Consent Agenda and placed on the Regular Agenda.)
Authorize the purchase of a one-year policy extension on the rail construction Builders Risk policy with the Allianz Insurance Company, to cover the period from March 1, 2004 through April 30, 2005, for an amount not to exceed $86,431. In addition, authorize payment of the additionally owed premium for projects added to the policy during the original term for an amount not to exceed $154,000. This brings the total premium paid for the policy to $879,181.
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11. |
Approved submitting a recommendation to the Board of Directors to approve the appointment of Thomas Muniz, representing the City of Gilroy, to the Bicycle & Pedestrian Advisory Committee for the term ending June 30, 2004.
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Approved submitting a recommendation to the Board of Directors to adopt a resolution: amending the Citizens Advisory Committee (CAC), Technical Advisory Committee (TAC), and Bicycle and Pedestrian Advisory Committee (BPAC) bylaws as indicated; and the VTA Administrative Code, as indicated, in order to permit the specified modifications to the CAC, TAC, and BPAC bylaws.
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Approved submitting a recommendation to the Board of Directors to adopt the attached resolution designating VTAs appointees to the SCVTA/ATU Pension Plan Board of Pensions.
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Approved submitting a recommendation to the Board of Directors to authorize the General Manager to award a contract to Stringer Business Systems for the lease of walk-up photocopiers for a three-year period in the amount of $580,019 and for two additional one-year options in the amount of $79,631 per year for a total of $739,281.
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REGULAR AGENDA |
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10. |
Approved submitting a recommendation to the Board of Directors to authorize the purchase of a one-year policy extension on the rail construction Builders Risk policy with the Allianz Insurance Company, to cover the period from March 1, 2004 through April 30, 2005, for an amount not to exceed $86,431. In addition authorize payment of the additionally owed premium for projects added to the policy during the original term for an amount not to exceed $154,000. This brings the total premium paid for the policy to $879,181.
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Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with Parsons Transportation Group for final design of the Route 237/I-880 Interchange Project, increasing the approved contract value by $300,000 for a new contract value not to exceed $5,406,339; and extend the term of the contract through March 31, 2005.
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OTHER ITEMS |
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16. |
Received and filed the FY 2004 Second Quarter Performance Report.
Requested a breakdown of the elements and what elements are included in the operating cost per total hour. Staff noted that Board Member Fowler requested a pie chart regarding the information on the elements included in the operating cost per total hour. Requested information on the operating efficiencies and the cost of operating the transit system per hour.
Queried on a comparison of our cost elements included in operating the transit system to another transit system regarding the same elements to obtain and clarify the information on how the transit systems are different.
Requested a copy of a comparison analysis document regarding benchmarking. Staff noted that a copy of the document will be provided.
Requested a breakdown of the cost elements included in operating the transit system.
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16.X. |
Discussed the Financial Stability Strategy.
Noted appreciation for the opportunity to review the recommendation information and noted the need to identify new sources of revenue to operate and maintain transit services.
Bob Brownstein, Interested Citizen, expressed concern regarding 2000 Measure A projects and noted that it makes sense to keep the transit system going now.
Requested that the recommendation note that the use of advanced 2000 Measure A funding is intended for operating and maintenance of current bus and light rail service.
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17. |
Reviewed Committee Work Plan.
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18. |
Committee Staff Report: Heard a report regarding the need to conduct another union election regarding County Employees Management Association (CEMA) and American Federation of State, County, and Municipal Employees (AFSCME).
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Chairpersons Report: There was no Chairperson's Report.
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Determine Consent Agenda for the March 4, 2004 Board Meeting
CONSENT: Agenda Item # 10., Authorize the purchase of a one-year policy extension on the rail construction Builders Risk policy with the Allianz Insurance Company, to cover the period from March 1, 2004 through April 30, 2005, for an amount not to exceed $86,431. In addition, authorize payment of the additionally owed premium for projects added to the policy during the original term for an amount not to exceed $154,000. This brings the total premium paid for the policy to $879,181; Agenda Item # 11., Approve the appointment of Thomas Muniz, representing the City of Gilroy, to the Bicycle & Pedestrian Advisory Committee for the term ending June 30, 2004; Agenda Item # 12., Adopt a resolution: amending the Citizens Advisory Committee (CAC), Technical Advisory Committee (TAC), and Bicycle and Pedestrian Advisory Committee (BPAC) bylaws as indicated; and the VTA Administrative Code, as indicated, in order to permit the specified modifications to the CAC, TAC, and BPAC bylaws; Agenda Item # 13., Adopt the attached resolution designating VTAs appointees to the SCVTA/ATU Pension Plan Board of Pensions; Agenda Item # 14., Authorize the General Manager to award a contract to Stringer Business Systems for the lease of walk-up photocopiers for a three-year period in the amount of $580,019 and for two additional one-year options in the amount of $79,631 per year for a total of $739,281; Agenda Item # 15., Authorize the General Manager to amend the contract with Parsons Transportation Group for final design of the Route 237/I-880 Interchange Project, increasing the approved contract value by $300,000 for a new contract value not to exceed $5,406,339; and extend the term of the contract through March 31, 2005 and Agenda Item # 16.X., Discuss the Financial Stability Strategy.
REGULAR: None
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Announcements
Reminded Staff of the request for information on the re-evaluation of the Paratransit Service Area and its impact on South County Residents as well as the request for Staff to consider expanding the Paratransit Service Area in South County.
Expressed appreciation for outstanding customer service provided regarding the 81 loop issue.
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22. |
ADJOURNED at 1:15 p.m.
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