Administration and Finance Committee
Thursday, May 20, 2004
12:00 PM
PLEASE NOTE CHANGE IN LOCATION
City of San Jose - Health Building
Room 202 A
151 West Mission Street
San Jose, California
Summary Minutes
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1. |
CALLED TO ORDER at 12:01 p.m.
ROLL CALL
Members Present
Patricia Dixon
Don Gage
Forrest Williams, Chairperson
Members Absent
David Casas, Vice Chairperson
Alternates Present
Breene Kerr
Alternates Absent
Dennis Kennedy
* Alternates do not serve unless participating as a Member.
A quorum was present.
Alternate Board Member Kerr took his seat at 12:02 p.m.
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PUBLIC PRESENTATIONS
There were no Public Presentations.
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3. |
ORDERS OF THE DAY
Removed from the Consent Agenda and placed on the Regular Agenda, Agenda Item # 8., Receive and file the Third Quarter FY 2004 Report of Public Liability/Property Damage and Owner Controlled Insurance Program (OCIP) Claims Activity.
Accepted Orders of the Day.
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CONSENT AGENDA |
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4. |
Approved the Regular Meeting Minutes of April 14, 2004.
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5. |
Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the month of March 2004 and quarter ending March 2004.
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6. |
Received and filed the Quarterly Purchasing Report.
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7. |
Received and filed the Monthly Legislative Reports.
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8. |
(Removed from the Consent Agenda and placed on the Regular Agenda.)
Third Quarter FY 2004 Report of Public Liability/Property Damage and Owner Controlled Insurance Program (OCIP) Claims Activity.
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9. |
Received and filed the Third Quarter FY 2004 Report of Workers Compensation and Owner Controlled Insurance Program (OCIP) Claims Activity.
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10. |
Approved submitting a recommendation to the Board of Directors to ratify the appointment of John Carpenter representing the City of Mountain View and the reappointments of Curt Riffle representing the City of Los Altos, David Kobayashi representing the County of Santa Clara, Marc Jensen representing the Town of Los Gatos, Jim Stallman representing the City of Saratoga, Herman Wadler representing the City of Campbell, Bill Reisinger representing the City of Milpitas, John Sullivan representing the City of Santa Clara, Bart Thielges representing the City of San Jose, Thomas Muniz representing the City of Gilroy, and Joe Walton representing the City of Cupertino to the Bicycle and Pedestrian Advisory Committee (BPAC) for the term ending June 30, 2006.
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11. |
Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with R. M. Harris Co., Inc., the lowest responsible bidder, in the amount of $639,176 for construction of the I-880 Widening Ancillary Contract and Soundwall Project.
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12. |
Approved submitting a recommendation to the Board of Directors to adopt a support position for AB 2085 (Montanez), which increases the base fine for stopping on the tracks of a railroad grade crossing from $101 to $311.
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13. |
Approved submitting a recommendation to the Board of Directors to authorize the General Manager to enter into a funding agreement with the Metropolitan Transportation Commission to receive a grant for TransLink® Site Preparation activities.
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14. |
Approved submitting a recommendation to the Board of Directors to authorize the General Manager to award a contract to Stringer Business Systems for the lease of walk-up photocopiers, for a three-year period in the amount of $502,110 and for two additional one-year options in the amount of $137,537 per year for a total of $777,185.
The Agenda was taken out of order.
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REGULAR AGENDA |
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8. |
Queried on incidents and injuries occurring on the bus. Queried if cameras were installed on the bus and light rail vehicles. Queried if the cameras on the bus vehicles could assist with the situation regarding the incident and injury claims reported on bus vehicles.
Received and filed the Third Quarter FY 2004 Report of Public Liability/Property Damage and Owner Controlled Insurance Program (OCIP) Claims Activity.
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Approved submitting a recommendation to the Board of Directors to 1. Approve the amendment of FY 2003 2004 and FY 2004 2005 biennial operating and capital budgets; 2. Adopt a finding that a fare increase is necessary to meet operating expenses, including employee wages and fringe benefits and purchasing or leasing supplies, equipment, or materials; 3. Invoke a Statutory Exemption under CEQA, P. R. C. §21080(b)(8) and CEQA Guidelines Section 15273(a) (Rates, Tolls, Fares and Charges) for the purpose of modifying and increasing fares; and 4. Adopt a resolution establishing new rates and fares for VTA bus, light rail, and paratransit services effective
January 1, 2005.
Queried on zero grant funding.
Queried on grant cycle timeframes and potential grant funding.
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16. |
Approved submitting a recommendation to the Board of Directors to adopt a support position for SB 1210 (Torlakson), which extends for five years and expands a successful Caltrans pilot program involving the use of design-sequencing contracts for state highway projects.
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Approved submitting a recommendation to the Board of Directors to adopt a support position for SCA 20 (Torlakson), which would change the California Constitution to make it more difficult for the Legislature to suspend or borrow money from Proposition 42.
Queried on endorsements from the 15 cities within the County regarding this support position.
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Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with Santa Clara Valley Highway Associates for project controls, right of way engineering and construction management services supporting construction of the Route 87 (North) HOV Project for an amount not to exceed $4,932,000 and establishing a new total contract value of $25,109,522; and extend the term of the contract through March 2007.
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Approved submitting a recommendation to the Board of Directors to adopt a resolution authorizing the General Manager to execute a Program Supplement agreement with the State of California Department of Transportation (Caltrans) for Intelligent Transportation System (ITS) Integration Program funds. The amount of federal funds is $1,572,842 and will be used for the development of the core elements of a real-time passenger information system.
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Approved submitting a recommendation to the Board of Directors to adopt a resolution authorizing filing of applications for Transportation Fund for Clean Air 60% Regional funds to the Bay Area Air Quality Management District (BAAQMD), and authorize the General Manager to execute the Funding Agreements upon receipt from BAAQMD.
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OTHER ITEMS |
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Reviewed and commented on the External Auditors Report to the Board Relative to the FY 2003 Comprehensive Annual Financial Report.
Queried on the new standards and guidelines regarding fraud.
Queried on the standards and if VTA is in compliance.
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Reviewed and commented on the Draft 1996 Measure B Program Revenue and Expenditure Plan for FY 2005.
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Received and filed the FY 2004 Third Quarter Service Performance Report.
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Reviewed Committee Work Plan.
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Committee Staff Report: Heard a report regarding no July Board of Directors Meeting, Standing Committees will not meet in June, and July 14, 2004 Committee of the Whole (COW) Meeting to forward action items to the August Board of Directors Meeting for consideration.
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26. |
Chairpersons Report: Commended and noted appreciation to staff for diligent work to reduce costs.
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27. |
Determine Consent Agenda for the June 3, 2004 Board Meeting
CONSENT: Agenda Item # 10., Ratify the appointment of John Carpenter representing the City of Mountain View and the reappointments of Curt Riffle representing the City of Los Altos, David Kobayashi representing the County of Santa Clara, Marc Jensen representing the Town of Los Gatos, Jim Stallman representing the City of Saratoga, Herman Wadler representing the City of Campbell, Bill Reisinger representing the
City of Milpitas, John Sullivan representing the City of Santa Clara, Bart Thielges representing the City of San Jose, Thomas Muniz representing the City of Gilroy, and Joe Walton representing the City of Cupertino to the Bicycle and Pedestrian Advisory Committee (BPAC) for the term ending June 30, 2006; Agenda Item # 11., Authorize the General Manager to execute a contract with R. M. Harris Co., Inc., the lowest responsible bidder, in the amount of $639,176 for construction of the I-880 Widening Ancillary Contract and Soundwall Project; Agenda Item # 12., Adopt a support position for AB 2085 (Montanez), which increases the base fine for stopping on the tracks of a railroad grade crossing from $101 to $311; Agenda Item # 13., Authorize the General Manager to enter into a funding agreement with the Metropolitan Transportation Commission to receive a grant for TransLink® Site Preparation activities;
Agenda Item # 14., Authorize the General Manager to award a contract to Stringer Business Systems for the lease of walk-up photocopiers, for a three-year period in the amount of $502,110 and for two additional one-year options in the amount of $137,537 per year for a total of $777,185; Agenda Item # 16., Adopt a support position for SB 1210 (Torlakson), which extends for five years and expands a successful Caltrans pilot program involving the use of design-sequencing contracts for state highway projects; Agenda Item # 17., Adopt a support position for SCA 20 (Torlakson), which would change the California Constitution to make it more difficult for the Legislature to suspend or borrow money from Proposition 42; Agenda Item # 18., Authorize the General Manager to amend the contract with Santa Clara Valley Highway Associates for project controls, right of way engineering and construction management services supporting construction of the Route 87 (North) HOV Project for an amount not to exceed $4,932,000 and establishing a new total contract value of $25,109,522; and extend the term of the contract through March 2007; Agenda Item # 19., Adopt a resolution authorizing the General Manager to execute a Program Supplement agreement with the State of California Department of Transportation (Caltrans) for Intelligent Transportation System (ITS) Integration Program funds. The amount of federal funds is $1,572,842 and will be used for the development of the core elements of a real-time passenger information system; and Agenda Item # 20., Adopt a resolution authorizing filing of applications for Transportation Fund for Clean Air 60% Regional funds to the Bay Area Air Quality Management District (BAAQMD), and authorize the General Manager to execute the Funding Agreements upon receipt from BAAQMD.
REGULAR: Agenda Item # 15., 1. Approve the amendment of FY 2003 2004 and
FY 2004 2005 biennial operating and capital budgets; 2. Adopt a finding that a fare increase is necessary to meet operating expenses, including employee wages and fringe benefits and purchasing or leasing supplies, equipment, or materials; 3. Invoke a Statutory Exemption under CEQA, P. R. C. §21080(b)(8) and CEQA Guidelines Section 15273(a) (Rates, Tolls, Fares and Charges) for the purpose of modifying and increasing fares; and 4. Adopt a resolution establishing new rates and fares for VTA bus, light rail, and paratransit services effective January 1, 2005.
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Announcements
Announced a field trip preview tour of Tasman East/Capital Light Rail with the City of Milpitas Chamber of Commerce Members and the Citys BTAC scheduled for Friday, May 21, 2004.
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29. |
ADJOURNED at 1:07 p.m.
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