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There were no Public Presentations.

Removed from the Agenda, Agenda Item # 15., Authorize the General Manager to execute a contract with the lowest responsible bidder for construction of the Route 152 Improvements Highway Planting and Irrigation Project, a 1996 Measure B Transportation Improvement Program (MBTIP) project.

Removed from the Consent Agenda and deferred, Agenda Item # 22., Authorize the General Manager to execute a contract with Business Information Solutions LLC (BIS) for an amount not to exceed $372,100 for a period of two years to implement SAP’s Strategic Enterprise Manager (SEM) product at VTA, comprised of a Corporate Performance Monitor Module (Management Cockpit) and a Business Planning and Simulation Module (Budgeting and Planning) for budget development.

Noted the following updated memorandums on the Regular Agenda, Agenda Item # 23., Authorize the General Manager to execute a contract with RGW Construction, Inc., the lowest responsible bidder, in the amount of $21,990,962 for construction of the Route 87 (North) HOV Project, a Valley Transportation Plan 2020 project.   This construction contract is 100 percent federally funded; and Agenda Item # 25., Authorize the General Manager to execute a contract with Burson – Marsteller for community outreach, public education, and marketing services, for an amount not to exceed $7,700,000.  The contract will be for an initial three-year period with two optional one-year extensions.

Accepted Orders of the Day.

CONSENT AGENDA

Approved the Regular Meeting Minutes of May 20, 2004.

Approved the Committee of the Whole Meeting Record of July 14, 2004.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the month of June 2004 and quarter ending June 2004.

Received and filed the Quarterly Purchasing Report.

Received and filed the Monthly Legislative Reports.

Received and filed the Fourth Quarter and FY 2004 Year-End Report of Public Liability/Property Damage and Owners Controlled Insurance Program (OCIP) Claims Activity.

Received and filed the Fourth Quarter and FY 2004 Year-End Report of Workers’ Compensation Claims and Owner Controlled Insurance Program (OCIP) Claims Activity.

Received and filed the Annual Renewal of Property and Casualty Insurance Coverage.

Approved submitting a recommendation to the Board of Directors to ratify the appointment of Richard Swent to the Bicycle and Pedestrian Advisory Committee (BPAC) representing the City of Palo Alto for the term ending June 30, 2006.

Approved submitting a recommendation to the Board of Directors to ratify the appointment of Roberta H. Hughan to the Citizens Advisory Committee (CAC) position representing the County of Santa Clara.

Approved submitting a recommendation to the Board of Directors to adopt the amended Appendix of Designated Positions and Disclosure Categories of the Conflict on Interest Code for the Santa Clara Valley Transportation Authority (VTA) and direct the Board Secretary to forward the revised list of designated positions to the Santa Clara County Board of Supervisors for approval.

Authorize the General Manager to execute a contract with the lowest responsible bidder for construction of the Route 152 Improvements Highway Planting and Irrigation Project, a 1996 Measure B Transportation Improvement Program (MBTIP) project.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with Mark Thomas & Co. for services in support of the Route 880 Widening Project, increasing the approved contract value by $100,000 for a new total value not to exceed $5,408,860.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with Parsons Transportation Group for final design of the Route 237/880 Interchange Project, increasing the approved contract value by $119,848 for a new total contract value not to exceed $5,526,187.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with Rajappan & Meyer for final design and design support during construction of the Route 85/101 South Interchange Project, increasing the approved contract value by $224,990 for a new total contract value not to exceed $6,661,203, and extend the term of the contract to December 31, 2005.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with HMH, Inc. for final design and design support during construction of the Route 152 Project, increasing the approved contract value by $191,288 for a new total contract value not to exceed $3,438,040.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the VTA FY 2005 Capital Budget to add the US 101 Operational Improvement Projects in the amount of $50 million; and to execute cooperative agreements with the City of San Jose and the California Department of Transportation (Caltrans) necessary to implement the projects.

Member Dixon took her seat at 12:04 p.m.

REGULAR AGENDA

Suggested and encouraged staff to consider what technology could be utilized for Board Members to be able to be involved in Committee Meetings as a substitute for in-person attendance.   Staff responded that conference calls and remote attendance are Brown Act issues.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with Karen Antion Consulting, LLC to implement the Technology Strategic Plan, to stabilize the Technology Management Structure, and to provide external review and recommendations to stabilize the Technology Department service delivery model for an additional amount of $200,000 and new total contract amount of $500,000; and extend the contract through June 30, 2005.

Authorize the General Manager to execute a contract with Business Information Solutions LLC (BIS) for an amount not to exceed $372,100 for a period of two years to implement SAP’s Strategic Enterprise Manager (SEM) product at VTA, comprised of a Corporate Performance Monitor Module (Management Cockpit) and a Business Planning and Simulation Module (Budgeting and Planning) for budget development.

Acknowledged RGW Construction, Inc. for their excellent work on Highway 101 Project and added that the project was completed six months ahead of schedule.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with RGW Construction, Inc., the lowest responsible bidder, in the amount of $21,990,962 for construction of the Route 87 (North) HOV Project, a Valley Transportation Plan 2020 project.   This construction contract is 100 percent federally funded.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Viacom Outdoor Inc. to sell, display and manage the advertising program on VTA Bus and Light Rail vehicles for a five-year term beginning on January 1, 2005 through December 31, 2009.

Expressed concern regarding spending funding without a measurable target goal of return on the funding spent. 

Noted support and added that community outreach, public education, and marketing services are the right direction and starting point.

Noted concern and added that it is reasonable to expect a measurable return on an investment.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Burson – Marsteller for community outreach, public education, and marketing services, for an amount not to exceed $7,700,000.   The contract will be for an initial three-year period with two optional one-year extensions.

OTHER ITEMS

Reviewed Committee Work Plan.

Committee Staff Report:   Heard a report acknowledging and introduced Roger Contreras, Chief Financial Officer, and Susan Stark, Controller, to A & F Committee Members.   Staff noted the many challenges within the organization; however, added that they will be addressed.

Welcomed Mr. Contreras and Ms. Stark to VTA. 

Chairperson’s Report:  Welcomed Committee Members, staff, and interested citizens to the Administration and Finance Committee Meeting and added that looking forward to resolving some of the issues facing VTA.

Determine Consent Agenda for the September 2, 2004 Board Meeting

CONSENT:Agenda Item # 12., Ratify the appointment of Richard Swent to the Bicycle and Pedestrian Advisory Committee (BPAC) representing the City of Palo Alto for the term ending June 30, 2006; Agenda Item # 13., Ratify the appointment of Roberta H. Hughan to the Citizens Advisory Committee (CAC) position representing the County of Santa Clara; Agenda Item # 14., Adopt the amended Appendix of Designated Positions and Disclosure Categories of the Conflict on Interest Code for the Santa Clara Valley Transportation Authority (VTA) and direct the Board Secretary to forward the revised list of designated positions to the Santa Clara County Board of Supervisors for approval; Agenda Item # 16., Authorize the General Manager to amend the contract with Mark Thomas & Co. for services in support of the Route 880 Widening Project, increasing the approved contract value by $100,000 for a new total value not to exceed $5,408,860; Agenda Item # 17., Authorize the General Manager to amend the contract with Parsons Transportation Group for final design of the Route 237/880 Interchange Project, increasing the approved contract value by $119,848 for a new total contract value not to exceed $5,526,187; Agenda Item # 18., Authorize the General Manager to amend the contract with Rajappan & Meyer for final design and design support during construction of the Route 85/101 South Interchange Project, increasing the approved contract value by $224,990 for a new total contract value not to exceed $6,661,203, and extend the term of the contract to December 31, 2005; Agenda Item # 19., Authorize the General Manager to amend the contract with HMH, Inc. for final design and design support during construction of the Route 152 Project, increasing the approved contract value by $191,288 for a new total contract value not to exceed $3,438,040; Agenda Item # 20., Authorize the General Manager to amend the VTA FY 2005 Capital Budget to add the US 101 Operational Improvement Projects in the amount of $50 million; and to execute cooperative agreements with the City of San Jose and the California Department of Transportation (Caltrans) necessary to implement the projects; Agenda Item # 21., Authorize the General Manager to amend the contract with Karen Antion Consulting, LLC to implement the Technology Strategic Plan, to stabilize the Technology Management Structure, and to provide external review and recommendations to stabilize the Technology Department service delivery model for an additional amount of $200,000 and new total contract amount of $500,000; and extend the contract through June 30, 2005; Agenda Item # 23., Authorize the General Manager to execute a contract with RGW Construction, Inc., the lowest responsible bidder, in the amount of $21,990,962 for construction of the Route 87 (North) HOV Project, a Valley Transportation Plan 2020 project.   This construction contract is 100 percent federally funded; Agenda Item # 24., Authorize the General Manager to execute a contract with Viacom Outdoor Inc. to sell, display and manage the advertising program on VTA Bus and Light Rail vehicles for a five-year term beginning on January 1, 2005 through December 31, 2009; and Agenda Item # 25., Authorize the General Manager to execute a contract with Burson-Marsteller for community outreach, public education, and marketing services, for an amount not to exceed $7,700,000.   The contract will be for an initial three-year period with two optional one-year extensions.

REGULAR:   None

There were no Announcements.

ADJOURNED at 12:50 p.m.