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PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

Removed from the Consent Agenda and placed on the Regular Agenda, Agenda Item # 7., Authorize the General Manager to execute a $93,000 one year option for the contract with Driver Alliant Insurance Services, Incorporated (formerly Robert F. Driver Company, Incorporated), to continue to provide insurance brokerage and loss control service for VTA operations.   Including this option, the total contract will be $357,555.

Removed from the Consent Agenda and placed on the Regular Agenda, Agenda Item # 8., Authorize the General Manager to execute a $94,485, two and one half year extension to the contract with Aon Risk Services of Northern California (Aon) for insurance brokerage, and Owner-Controlled Insurance Program (OCIP) administration associated with the Highway Construction Program.   With the addition of the extension the total contract value will be $979,834.

Accepted Orders of the Day.

CONSENT AGENDA

Approved the Regular Meeting Minutes of September 16, 2004.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the Month of August 2004.

Received and filed the Monthly Legislative Reports.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Authorize the General Manager to execute a $93,000 one year option for the contract with Driver Alliant Insurance Services, Incorporated (formerly Robert F. Driver Company, Incorporated), to continue to provide insurance brokerage and loss control service for VTA operations.   Including this option, the total contract will be $357,555.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Authorize the General Manager to execute a $94,485, two and one half year extension to the contract with Aon Risk Services of Northern California (Aon) for insurance brokerage, and Owner-Controlled Insurance Program (OCIP) administration associated with the Highway Construction Program.   With the addition of the extension the total contract value will be $979,834.

Approved submitting a recommendation to the Board of Directors to ratify the appointment of Noel Tebo to the Citizens Advisory Committee (CAC) position representing the City of San Jose.

Approved submitting a recommendation to the Board of Directors to ratify the appointment of Raymond “Scott” Chan to the Bicycle and Pedestrian Advisory Committee (BPAC) representing the City of Los Altos for the term ending June 30, 2006.

The Agenda was taken out of order.

REGULAR AGENDA

Queried about the one-year option on the contract and if it would preclude staff from starting another Request for Proposal (RFP) process. 

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a $93,000 one year option for the contract with Driver Alliant Insurance Services, Incorporated (formerly Robert F. Driver Company, Incorporated), to continue to provide insurance brokerage and loss control service for VTA operations.  Including this option, the total contract will be $357,555.

Queried about the contract and if it would preclude staff from pursuing a competitive bid at the end of the next year.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a $94,485, two and one half year extension to the contract with Aon Risk Services of Northern California (Aon) for insurance brokerage, and Owner-Controlled Insurance Program (OCIP) administration associated with the Highway Construction Program.  With the addition of the extension the total contract value will be $979,834.

Queried about the return of the investment.  Queried on how the contractors were scored and if the ranking was both quantitative and qualitative.  Expressed appreciation regarding the information provided in the summary; however, noted the importance of having enough information to make an informed decision.  Noted the due diligence of the decision-making process.  Staff responded that a follow up memo will be forwarded to the Board of Directors before the November 4, 2004 VTA Board of Directors Regular Meeting. 

Failed on a vote of 2 Ayes to 1 Noes to 0 Abstentions to submit the recommendation to the Board of Directors to authorize the General Manager to execute a contract with General Networks Corporation for the supply of software licenses and consulting services for implementation of an electronic document management system (EDMS) pilot project in an amount not to exceed $600,000.   (Vice Chairperson Casas opposed.)

Approved forwarding the item without a recommendation to the Board of Directors for consideration at the November 4, 2004 VTA Board of Directors Regular Meeting.  Authorize the General Manager to execute a contract with General Networks Corporation for the supply of software licenses and consulting services for implementation of an electronic document management system (EDMS) pilot project in an amount not to exceed $600,000.

Approved submitting a recommendation to the Board of Directors approve the FY 2006 and 2007 Biennial Budget Assumptions. 

Queried about the negotiated income regarding the lease agreement with Cingular Wireless.  Staff responded that additional information will be provided to the Committee Members at the December 16, 2004 Administration and Finance Committee Meeting. 

Deferred the Agenda Item to the December 16, 2004 Administration and Finance Committee Meeting or sooner is possible: Authorize the General Manager to execute a five-year lease agreement and options for four additional five-year periods with Cingular Wireless to lease a telecommunications site from VTA starting at $1,500 a month with 4 percent annual increases thereafter.

OTHER ITEMS

Reviewed Committee Work Plan.

Committee Staff Report

There was no Committee Staff Report.

Chairperson’s Report

There was no Chairperson’s Report.

Determine Consent Agenda for the November 4, 2004 Board Meeting

CONSENT: Agenda Item # 7., Authorize the General Manager to execute a $93,000 one year option for the contract with Driver Alliant Insurance Services, Incorporated (formerly Robert F. Driver Company, Incorporated), to continue to provide insurance brokerage and loss control service for VTA operations.  Including this option, the total contract will be $357,555; Agenda Item # 8., Authorize the General Manager to execute a $94,485, two and one half year extension to the contract with Aon Risk Services of Northern California (Aon) for insurance brokerage, and Owner-Controlled Insurance Program (OCIP) administration associated with the Highway Construction Program.  With the addition of the extension the total contract value will be $979,834; Agenda Item # 9., Ratify the appointment of Noel Tebo to the Citizens Advisory Committee (CAC) position representing the City of San Jose; Agenda Item # 10., Ratify the appointment of Raymond “Scott” Chan to the Bicycle and Pedestrian Advisory Committee (BPAC) representing the City of Los Altos for the term ending June 30, 2006; and Agenda Item # 12., Authorize the General Manager to award a contract to Stringer Business Systems for the lease of walk-up photocopiers, for a three-year period in the amount of $502,110 and for two additional one-year options in the amount of $137,537 per year for a total of $777,185.

REGULAR:  Agenda Item # 11., Authorize the General Manager to execute a contract with General Networks Corporation for the supply of software licenses and consulting services for implementation of an electronic document management system (EDMS) pilot project in an amount not to exceed $600,000.

Announcements

There were no Announcements.

ADJOURNED at 12:55 p.m.