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PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

The Committee of the Whole removed from the Consent Agenda and deferred, Agenda Item # 9., Authorize the General Manager to execute a contract with Motorola Inc. to provide radio communication system services for three years, with an option to extend the contract on an annual basis for two additional years. This contract will not exceed $177,000 for the first year; $184,000 for the second year; $191,000 for the third year; $199,000 for the fourth year; and $207,000 for the fifth year, for a total contract value not to exceed $958,000 over a five year period to the May 19, 2005 Administration and Finance Committee Meeting.

The Committee of the Whole accepted the Orders of the Day.

CONSENT AGENDA

The Committee of the Whole deferred the Regular Meeting Minutes of March 17, 2005.

The Committee of the Whole received and filed the Monthly Legislative Reports.

The Committee of the Whole received and filed the 2005 Quarterly Attendance Report.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to adopt a support position for SB 680 (Simitian), which allows the Board of Directors of the Santa Clara Valley Transportation Authority (VTA) to impose a surcharge of up to $5 on motor vehicles registered in Santa Clara County for an eight-year period to fund various transportation improvements.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General Manager to purchase insurance coverage for Excess Liability, General and Auto Liability, Public Officials Errors and Omissions Liability, Property/Boiler and Machinery, Inland Marine for Buses, Vans and Mobile Equipment, Inland Marine for Light Rail Vehicles, and Flood exposures, for the annual Operations Program insurance renewal for an amount not to exceed $1,800,000.

(Removed from the Consent Agenda and deferred to the May 19, 2005 Administration and Finance Committee Meeting.)

Authorize the General Manager to execute a contract with Motorola Inc. to provide radio communication system services for three years, with an option to extend the contract on an annual basis for two additional years.   This contract will not exceed $177,000 for the first year; $184,000 for the second year; $191,000 for the third year; $199,000 for the fourth year; and $207,000 for the fifth year, for a total contract value not to exceed $958,000 over a five year period.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to approve Work Program and Cost Share Principles for the Santa Clara Valley Habitat Conservation Plan (HCP)/Natural Community Conservation Plan (NCCP).

The Committee of the Whole approved submitting a recommendation to the Board of Directors to adopt a resolution authorizing the filing of an annual claim to the Metropolitan Transportation Commission (MTC) for allocation of FY 2005 – 2006 Transportation Development Act (TDA) and State Transit Assistance (STA) funds.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the submittal of project applications to the Metropolitan Transportation Commission (MTC) for programming Section 5307 Urbanized Area (UA) Formula and Section 5309 Fixed Guideway (FG) funds in the Transportation Improvement Program (TIP) in Fiscal Years 2006 through 2008.

REGULAR AGENDA

The Committee of the Whole received and filed the Report on Santa Clara Valley Transportation Authority Investments for the Month of February 2005 and discussed VTA’s Investment Program.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to approve the Interest Rate Swap Policy, which establishes guidelines for the use and management of swap transactions in connection with the issuance of new debt or the management of outstanding debt.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to adopt a resolution authorizing the General Manager or Chief Financial Officer to take all necessary actions, enter into agreements and execute documents for VTA to issue refunding bonds in a par amount not to exceed   $185 million, the proceeds of which will refund a portion of VTA’s 2001 Sales Tax Bonds and to pay the cost of issuance; and, further authorize the General Manager or Chief Financial Officer to enter into one or more interest rate swap agreements, provided the net present value savings of the refunding bonds together with, the interest rate swap agreements, equals or exceeds 5 percent of the refunding bond size.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the Route 87 (North) HOV contract with RGW Construction by $2,115,280 for a new contract amount of $24,106,242, and affirm that change order authority delegated to the General Manager is based on the new contract amount.

OTHER ITEMS

The Committee of the Whole reviewed and commented on the FY 2006 and 2007 Recommended Budget Update. 

The Committee of the Whole received and filed the FY 2005 Second Quarter Transit Operations Performance Report. 

The Committee of the Whole received and filed the Progress Report on the Zero Emission Bus (ZEB) Demonstration Program. 

The Committee of the Whole reviewed Committee Work Plan.

Committee Staff Report 

There was no Committee Staff Report.

Chairperson’s Report:   The Committee of the Whole expressed appreciation and thanked staff for their diligent work to implement changes within the organization. The Committee of the Whole acknowledged staff’s dedication to assist the organization in moving forward.

Determine Consent Agenda for the May 5, 2005 Board Meeting

CONSENT: Agenda Item # 7., Adopt a support position for SB 680 (Simitian), which allows the Board of Directors of the Santa Clara Valley Transportation Authority (VTA) to impose a surcharge of up to $5 on motor vehicles registered in Santa Clara County for an eight-year period to fund various transportation improvements; Agenda Item # 8., Authorize the General Manager to purchase insurance coverage for Excess Liability, General and Auto Liability, Public Officials Errors and Omissions Liability, Property/Boiler and Machinery, Inland Marine for Buses, Vans and Mobile Equipment, Inland Marine for Light Rail Vehicles, and Flood exposures, for the annual Operations Program insurance renewal for an amount not to exceed $1,800,000; Agenda Item # 10., Approve Work Program and Cost Share Principles for the Santa Clara Valley Habitat Conservation Plan (HCP)/Natural Community Conservation Plan (NCCP); Agenda Item # 11., Adopt a resolution authorizing the filing of an annual claim to the Metropolitan Transportation Commission (MTC) for allocation of FY 2005 – 2006 Transportation Development Act (TDA) and State Transit Assistance (STA) funds; Agenda Item # 12., Authorize the submittal of project applications to the Metropolitan Transportation Commission (MTC) for programming Section 5307 Urbanized Area (UA) Formula and Section 5309 Fixed Guideway (FG) funds in the Transportation Improvement Program (TIP) in Fiscal Years 2006 through 2008; Agenda Item # 14., Approve the Interest Rate Swap Policy, which establishes guidelines for the use and management of swap transactions in connection with the issuance of new debt or the management of outstanding debt; and Agenda Item # 15., Adopt a resolution authorizing the General Manager or Chief Financial Officer to take all necessary actions, enter into agreements and execute documents for VTA to issue refunding bonds in a par amount not to exceed   $185 million, the proceeds of which will refund a portion of VTA’s 2001 Sales Tax Bonds and to pay the cost of issuance; and, further authorize the General Manager or Chief Financial Officer to enter into one or more interest rate swap agreements, provided the net present value savings of the refunding bonds together with, the interest rate swap agreements, equals or exceeds 5 percent of the refunding bond size.

REGULAR: Agenda Item # 16., Authorize the General Manager to amend the Route 87 (North) HOV contract with RGW Construction by $2,115,280 for a new contract amount of $24,106,242, and affirm that change order authority delegated to the General Manager is based on the new contract amount.

Announcements

There were no Announcements.

ADJOURNED at 1:15 p.m.