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PUBLIC PRESENTATIONS

Jerry Grace, Interested Citizen, expressed appreciation to be present at the Administration and Finance Committee Meeting.

ORDERS OF THE DAY

Removed from the Consent Agenda and placed on the Regular Agenda,
Agenda Item # 11., Authorize the General Manager to execute a contract with Viscom Products to provide and install video surveillance systems on 80 light rail vehicles and provide maintenance for three years, with an option to extend the contract on an annual basis for two additional years of maintenance.   This contract is in the amount of $1,483,144 for the first three years and $192,400 for two additional years of maintenance.

Deferred one month to the Administration and Finance Committee Meeting,
Agenda Item # 15., Consider amending the bylaws for the Technical Advisory Committee (TAC), Citizens Advisory Committee (CAC), and the Bicycle and Pedestrian Advisory Committee (BPAC) to require a vote of the majority of the total membership to pass an item, as requested by the Board of Directors.   This requires the Board to rescind its March 4, 2004 action approving an amendment to permit a majority of the quorum to pass an item.

Removed from the Consent Agenda and placed on the Regular Agenda,
Agenda Item # 17., Authorize the General Manager to execute a cooperative agreement with the City of San Jose that specifies the funding and project development responsibilities for the following Valley Transportation Plan (VTP) 2030 Highway Projects, and approve adding these projects to the VTA Capital Budget: I-280/I-880/Stevens Creek Boulevard Interchange; U.S. 101/North 4^th Street/Zanker Road Interchange; U.S. 101/Trimble Road/De La Cruz Avenue Interchange; and U.S. 101/Mabury Road Interchange.

Removed from the Consent Agenda and placed on the Regular Agenda,
Agenda Item # 19., Authorize the General Manager to execute eight signboard lease agreements with Clear Channel Outdoor to allow for placement of billboards on VTA property for an initial term of five years each, plus five additional one-year extensions, at a rate of $1,500 per year for single-faced signs and $3,000 per year for double-faced signs.   This agreement is subject to termination by VTA on 90 days’ written notice to accommodate transportation uses, or a sale, lease or transfer of the property.

Noted a presentation handout regarding, Agenda Item # 22., Recommend the VTA Board of Directors adopt a resolution approving the Santa Clara Valley Transportation Authority (VTA) Recommended Biennial Budget for Fiscal Years 2006 and 2007.

Noted an updated memorandum regarding, Agenda Item # 26., Draft 1996 Measure B Program Revenue and Expenditure Plan for FY 2006.

Accepted Orders of the Day.

CONSENT AGENDA

Approved the Regular Meeting Minutes of March 17, 2005.

Approved the Regular Meeting Minutes of April 21, 2005.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the Month of March 2005 and quarter ending March 2005.

Received and filed the Quarterly Purchasing Report.

Received and filed the Monthly Legislative Report for April 2005.

Received and filed the Third Quarter FY 2005 Report of Public Liability/Property Damage and Owner Controlled Insurance Program (OCIP) Claims Activity.

Received and filed the Third Quarter FY 2005 Report of Workers’ Compensation and Owner Controlled Insurance Program (OCIP) Claims Activity.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Authorize the General Manager to execute a contract with Viscom Products to provide and install video surveillance systems on 80 light rail vehicles and provide maintenance for three years, with an option to extend the contract on an annual basis for two additional years of maintenance.   This contract is in the amount of $1,483,144 for the first three years and $192,400 for two additional years of maintenance.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Motorola Inc. to provide radio communication system maintenance services for three years, with an option to extend the contract on an annual basis for two additional years.  This contract is in the amount of $177,000 for the first year; $184,000 for the second year; $191,000 for the third year; $199,000 for the fourth year; and $207,000 for the fifth year, for a total contract value in the amount of $958,000 over a five year period.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract amendment with Modis, Inc to implement SAP’s Strategic Enterprise Management (SEM) product at VTA, in the amount of $569,250 for three years, increasing the current contract authority to $869,250.

Approvedsubmitting a recommendation to the Board of Directors to adopt a support position for the following bills: AB 948 (Oropeza) – Allows a public transit operator to use design-build contracting for a capital maintenance or capacity – enhancing rail transit project if the project exceeds $25 million in cost, rather than $50 million as is the case in existing law; AB 1266 (Niello) – Generally allows Caltrans to award contracts for state highway projects using design-sequencing if certain requirements are met; AB 1462 (Torrico) – Allows the sale of excess property related to the Highway 84 Project through Fremont and Union City in Alameda County to be used to fund improvements to I-880 interchanges at Mission Boulevard and Warren Avenue; AB 1702 (Frommer) – Transfers $500 million in proceeds generated from the issuance of $15 billion in economic recovery bonds from the General Fund to the Traffic Congestion Relief Fund to be used for State Transportation Improvement Program (STIP) and Traffic Congestion Relief Program (TCRP) projects; SB 275 (Torlakson) – Requires the California Transportation Commission (CTC) to update its 10-year needs assessment of the state’s transportation system; SB 523 (Torlakson) – Makes changes to existing law to maintain the amount to be transferred monthly from the Highway Users Tax Account to the Bicycle Transportation Account at $600,000; and SCA 7 (Torlakson) – Calls for placing before the voters of the state an amendment California Constitution that would extend the existing constitutional protections for loans made from the State Highway Account or the Public Transportation Account to the General Fund to loans made from these two accounts to any other state fund or account.

(Deferred one month to the Administration and Finance Committee.)

Consider amending the bylaws for the Technical Advisory Committee (TAC),
Citizens Advisory Committee (CAC), and the Bicycle and Pedestrian Advisory Committee (BPAC) to require a vote of the majority of the total membership to pass an item, as requested by the Board of Directors.   This requires the Board to rescind its March 4, 2004 action approving an amendment to permit a majority of the quorum to pass an item.

Approved submitting a recommendation to the Board of Directors to approve the use of Local Program Reserve (LPR) funds in the amount of $400,000 for the Route 25 Safety Project; and authorize the General Manager to execute a contract with URS Corporation for final design services for the project for a total value not to exceed $400,000.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Authorize the General Manager to execute a cooperative agreement with the City of San Jose that specifies the funding and project development responsibilities for the following Valley Transportation Plan (VTP) 2030 Highway Projects, and approve adding these projects to the VTA Capital Budget: I-280/I-880/Stevens Creek Boulevard Interchange; U.S. 101/North 4^th Street/Zanker Road Interchange; U.S. 101/Trimble Road/De La Cruz Avenue Interchange; and U.S. 101/Mabury Road Interchange.

Approved submitting a recommendation to the Board of Directors to adopt a resolution authorizing filing of applications for Transportation Fund for Clean Air Regional funds to the Bay Area Air Quality Management District (BAAQMD), and authorize the General Manager to execute the Funding Agreements upon receipt from BAAQMD.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Authorize the General Manager to execute eight signboard lease agreements with
Clear Channel Outdoor to allow for placement of billboards on VTA property for an initial term of five years each, plus five additional one-year extensions, at a rate of $1,500 per year for single-faced signs and $3,000 per year for double-faced signs.   This agreement is subject to termination by VTA on 90 days’ written notice to accommodate transportation uses, or a sale, lease or transfer of the property.

Approved submitting a recommendation to the Board of Directors to approve VTA funding of Altamont Commuter Express (ACE) commuter rail service in the amount of $3.6 million in Fiscal Year (FY) 2005 – 2006 and $3.705 million in FY 2006 - 07.

REGULAR AGENDA

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a cooperative agreement with the City of San Jose that specifies the funding and project development responsibilities for the following
Valley Transportation Plan (VTP) 2030 Highway Projects, and approve adding these projects to the VTA Capital Budget: I-280/I-880/Stevens Creek Boulevard Interchange; U.S. 101/North 4^th Street/Zanker Road Interchange; U.S. 101/Trimble Road/De La Cruz Avenue Interchange; and U.S. 101/Mabury Road Interchange.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute eight signboard lease agreements with Clear Channel Outdoor to allow for placement of billboards on VTA property for an initial term of five years each, plus five additional one-year extensions, at a rate of $1,500 per year for single-faced signs and $3,000 per year for double-faced signs.   This agreement is subject to termination by VTA on 90 days’ written notice to accommodate transportation uses, or a sale, lease or transfer of the property.

State Legislative Positions: Support (continued)

Mr. Grace stressed importance to go to Sacramento to voice individual opinions on State Legislative Positions.   Mr. Grace expressed concern regarding the State of California Governor Arnold Schwarzenegger.  Commented that Kurt Evans, State and Federal Government Affairs Manager, was present and available to respond to State and Federal Government Affair questions.

FY 2005 – 06 Transportation Fund for Clean Air (TFCA) Regional Fund Applications (continued)

Mr. Grace expressed concern regarding white smoke exhaust coming from the new bus vehicles.   Staff responded that the white smoke exhaust coming from the Zero Emission Buses (ZEBs) is called “white water vapor” and is safe to breath and drink.

Expressed appreciation and thanked staff for their diligent work and effort regarding VTA’s share contribution to the FY 2005 – 2006 and FY 2006 – 2007 Caltrain Operating and Capital Budgets.

Approved submitting a recommendation to the Board of Directors to approve $14,819,000 for Fiscal year (FY) 2005 – 06 and $15,263,000 for FY 2006 – 07 to provide VTA’s share of Caltrain operating support; and $2.66 million for
FY 2005 – 06 and $2.18 million for FY 2006 – 2007 as VTA ‘s share of the local matching funds required for Caltrain’s Capital Budgets for these two fiscal years.

Mr. Grace expressed appreciation to staff for the Santa Clara Valley Transportation Authority Revised Recommended Biennial Budget Standing Committees May 19, 2005 Fiscal Years 2006 and 2007 presentation handout.  Mr. Grace expressed concern regarding the VTA Recommended Biennial Budget for Fiscal Years 2006 and 2007.  Suggested that Mr. Grace and Mr. Contreras meet after the Committee Meeting to respond to questions related to the VTA Recommended Biennial Budget for Fiscal Years 2006 and 2007.  Commented as the economy turns around and there are increases in sales taxes that projections appear good.  Noted staff is responsible for many activities within the organization; therefore, stressed importance to accordingly prioritize time and activities.  Noted importance and responsibility to respond to questions raised by the public. 

Approved submitting a recommendation to the Board of Directors to receive public comment and recommend the VTA Board of Directors adopt a resolution approving the Santa Clara Valley Transportation Authority (VTA) Recommended Biennial Budget for Fiscal Years 2006 and 2007.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute potential contract change orders with
FCI Constructors/Pavex Joint Venture for construction of the Route 85/101 North Interchange within an increased contract amount of $62,400,000, an increase of 4 percent, or $2,296,225 over the current level of authority.

Staff noted that the 1996 Measure B Transportation Improvement Program – Increase Route 85/101 North Interchange Project Construction Contract Amount change order recommendation will be forwarded to the Friday, June 3, 2005
VTA Board of Directors/Santa Clara County Board of Supervisors Joint Meeting for consideration. 

Approved submitting a recommendation to the Board of Directors to approve the following list of Prime and Technical Consultants: Economic Research Associates (ERA); Economic and Planning Systems (EPS); Williams-Kuelbelbeck & Associates, Inc.; BAE Urban Economics, Inc.; Strategic Economics; and David M. Dornbusch & Company, Inc., which will be valid for a five-year period; and authorize the General Manager to execute task order contracts to perform economic, financial and market services for the 2000 Measure A Transit Improvement Program and VTA Joint Development Programs with the following firms as funds become available for each project.  Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $3,000,000 for all agreements.

Approved submitting a recommendation to the Board of Directors to approve the following list of Prime Consultants: Wallace Roberts & Todd (WRT), Solomon; Bottomly Associates; HOK Planning Group; Parsons Brinkerhoff (PB) Placemaking; and the following list of Technical Consultants: ROMA Design Group; Community Design + Architecture (CD+A); Van Meter Williams Pollack, LLP; Robin Chiang & Company; Field Paoli Architects; Dyett & Bhatia; Freedman, Tung & Bottomley; PGA Design, which will be valid for a five-year period, and authorize the General Manager to execute task order contracts to perform urban design and transit-oriented land-use services for the 2000 Measure A Transit Improvement Program and VTA Joint Development Programs with the following firms as funds become available for each project.   Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $5,000,000 for all agreements.

OTHER ITEMS

Received and filed the Draft 1996 Measure B Program Revenue and Expenditure Plan for FY 2006.  

Staff noted that the Draft 1996 Measure B Program Revenue and Expenditure Plan for FY 2006 will be forwarded to the Friday, June 3, 2005 VTA Board of Directors/Santa Clara County Board of Supervisors Joint Meeting for consideration.

Reviewed Committee Work Plan.

Committee Staff Report:  Heard a report noting that the Standing Committees will not meet in June 2005, there is no July Board of Directors Regular Meeting, July 21, 2005 Committee of the Whole (COW) Meeting to forward action items to the August Board of Directors Regular Meeting for consideration, and noted a report on the California Public Employees’ Retirement System (CalPERS) contract regarding changes to the VTA Employee Benefits.

Chairperson’s Report:  Expressed appreciation and thanked staff for their diligent work and effort to implement significant changes to increase Operating Reserves as well as reduce costs within the organization.  Acknowledged staff’s dedication and effort to assist the organization in moving forward.

Determined Consent Agenda for the June 2, 2005 Board Meeting

CONSENT: Agenda Item # 11., Authorize the General Manager to execute a contract with Viscom Products to provide and install video surveillance systems on 80 light rail vehicles and provide maintenance for three years, with an option to extend the contract on an annual basis for two additional years of maintenance.  This contract is in the amount of $1,483,144 for the first three years and $192,400 for two additional years of maintenance; Agenda Item # 12., Authorize the General Manager to execute a contract with Motorola Inc. to provide radio communication system maintenance services for three years, with an option to extend the contract on an annual basis for two additional years.  This contract is in the amount of $177,000 for the first year; $184,000 for the second year; $191,000 for the third year; $199,000 for the fourth year; and $207,000 for the fifth year, for a total contract value in the amount of $958,000 over a five year period;
Agenda Item # 13., Authorize the General Manager to execute a contract amendment with Modis, Inc to implement SAP’s Strategic Enterprise Management (SEM) product at VTA, in the amount of $569,250 for three years, increasing the current contract authority to $869,250; and Agenda Item # 14., Adopt a support position for the following bills: AB 948 (Oropeza) – Allows a public transit operator to use design-build contracting for a capital maintenance or capacity – enhancing rail transit project if the project exceeds $25 million in cost, rather than $50 million as is the case in existing law; AB 1266 (Niello) – Generally allows Caltrans to award contracts for state highway projects using design-sequencing if certain requirements are met; AB 1462 (Torrico) – Allows the sale of excess property related to the Highway 84 Project through Fremont and Union City in Alameda County to be used to fund improvements to I-880 interchanges at Mission Boulevard and Warren Avenue; AB 1702 (Frommer) – Transfers $500 million in proceeds generated from the issuance of $15 billion in economic recovery bonds from the General Fund to the Traffic Congestion Relief Fund to be used for State Transportation Improvement Program (STIP) and Traffic Congestion Relief Program (TCRP) projects; SB 275 (Torlakson) – Requires the California Transportation Commission (CTC) to update its 10-year needs assessment of the state’s transportation system; SB 523 (Torlakson) – Makes changes to existing law to maintain the amount to be transferred monthly from the Highway Users Tax Account to the Bicycle Transportation Account at $600,000; and SCA 7 (Torlakson) – Calls for placing before the voters of the state an amendment California Constitution that would extend the existing constitutional protections for loans made from the State Highway Account or the Public Transportation Account to the General Fund to loans made from these two accounts to any other state fund or account; Agenda Item # 16., Approve the use of Local Program Reserve (LPR) funds in the amount of $400,000 for the Route 25 Safety Project; and authorize the General Manager to execute a contract with URS Corporation for final design services for the project for a total value not to exceed $400,000; Agenda Item # 17.,   Authorize the General Manager to execute a cooperative agreement with the City of San Jose that specifies the funding and project development responsibilities for the following Valley Transportation Plan (VTP) 2030 Highway Projects, and approve adding these projects to the VTA Capital Budget:I-280/I-880/Stevens Creek Boulevard Interchange; U.S. 101/North 4^th Street/Zanker Road Interchange; U.S. 101/Trimble Road/De La Cruz Avenue Interchange; and U.S. 101/Mabury Road Interchange; Agenda Item # 18.,   Adopt a resolution authorizing filing of applications for Transportation Fund for Clean Air Regional funds to the Bay Area Air Quality Management District (BAAQMD), and authorize the General Manager to execute the Funding Agreements upon receipt from BAAQMD; Agenda Item # 19.,   Authorize the General Manager to execute eight signboard lease agreements with Clear Channel Outdoor to allow for placement of billboards on VTA property for an initial term of five years each, plus five additional one-year extensions, at a rate of $1,500 per year for single-faced signs and $3,000 per year for double-faced signs.   This agreement is subject to termination by VTA on 90 days’ written notice to accommodate transportation uses, or a sale, lease or transfer of the property; Agenda Item # 20.,   Approve VTA funding of Altamont Commuter Express (ACE) commuter rail service in the amount of $3.6 million in Fiscal Year (FY) 2005 – 2006 and $3.705 million in FY 2006 – 07; Agenda Item # 24.,   Approve the following list of Prime and Technical Consultants: Economic Research Associates (ERA); Economic and Planning Systems (EPS); Williams-Kuelbelbeck & Associates, Inc.; BAE Urban Economics, Inc.; Strategic Economics; and David M. Dornbusch & Company, Inc., which will be valid for a five-year period; and authorize the General Manager to execute task order contracts to perform economic, financial and market services for the 2000 Measure A Transit Improvement Program and VTA Joint Development Programs with the following firms as funds become available for each project.  Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $3,000,000 for all agreements; and Agenda Item # 25., Approve the following list of Prime Consultants: Wallace Roberts & Todd (WRT), Solomon; Bottomly Associates; HOK Planning Group; Parsons Brinkerhoff (PB) Placemaking; and the following list of Technical Consultants: ROMA Design Group; Community Design + Architecture (CD+A); Van Meter Williams Pollack, LLP; Robin Chiang & Company; Field Paoli Architects; Dyett & Bhatia; Freedman, Tung & Bottomley; PGA Design, which will be valid for a five-year period, and authorize the General Manager to execute task order contracts to perform urban design and transit-oriented land-use services for the 2000 Measure A Transit Improvement Program and VTA Joint Development Programs with the following firms as funds become available for each project.  Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $5,000,000 for all agreements.

REGULAR: Agenda Item # 21., Approve $14,819,000 for Fiscal year (FY) 2005 – 06 and $15,263, 000 for FY 2006 – 07 to provide VTA’s share of Caltrain operating support; and $2.66 million for FY 2005 – 06 and $2.18 million for FY 2006 – 2007 as VTA ‘s share of the local matching funds required for Caltrain’s Capital Budgets for these two fiscal years; and Agenda Item # 22., Receive public comment and recommend the VTA Board of Directors adopt a resolution approving the Santa Clara Valley Transportation Authority (VTA) Recommended Biennial Budget for Fiscal Years 2006 and 2007.

Announcements

There were no Announcements.

ADJOURNED at 1:10 p.m.