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PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

Noted the following updated memorandum on the Regular Agenda, Agenda Item # 16., Consider amending the bylaws for the Technical Advisory Committee (TAC), Citizens Advisory Committee (CAC), and the Bicycle and Pedestrian Advisory Committee (BPAC) to require a vote of the majority of the total membership to pass an item, as requested by the VTA Board of Directors at its January 6, 2005 meeting and rescind the March 4, 2004 action approving an amendment to permit a majority of the quorum to pass an item.

Accepted Orders of the Day.

Staff provided a brief overview on the Administration and Finance Committee Meeting location schedule for 2005.  Staff noted Mayor Ron Gonzales’s offer to locate a meeting room at the new San Jose City Hall on Santa Clara Street for VTA Standing Committees to meet for the remainder of 2005.   Staff added and offered meeting room space at VTA River Oaks Campus for VTA Standing Committees to meet for the remainder of 2005.   

Suggested and offered to check on the availability of meeting Room 157 located in the County Government Center located at 70 West Hedding Street, San Jose, California.

Requested the Committee to set priority at VTA River Oaks Campus regarding meeting room location for VTA Standing Committees for the remainder of 2005.

Staff noted that Congestion Management Program and Planning (CMPP) Committee and Administration and Finance (A & F) Committee need to meet at the same location due to meeting time constraints.  Staff requested the Committee accept Member Gage’s offer to check into meeting room availability at County Government Center as a potential meeting location. 

CONSENT AGENDA

Approved the Regular Meeting Minutes of May 19, 2005.

Received and filed the Committee of the Whole Meeting Record of July 21, 2005.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the Month of June 2005 and quarter ending June 2005.

Received and filed the Quarterly Purchasing Report.

Received and filed the Monthly Legislative Report for July 2005.

Received and filed the Fourth Quarter and FY 2005 Year-End Report of Public Liability/Property Damage and Owners Controlled Insurance Program (OCIP) Claims Activity. 

Received and filed the Fourth Quarter and FY 2005 Year-End Report of Workers’ Compensation Claims, Transitional Work Program and Owner Controlled Insurance Program (OCIP) Claims Activity.

Received and filed the Annual Renewal of Property and Casualty Insurance Coverage.

Approved submitting a recommendation to the Board of Directors to approve the appointment of Troy Hernandez to the Committee for Transit Accessibility (CTA) for a two-year term.

Approved submitting a recommendation to the Board of Directors to Authorize the General Manager to amend the contract with Nolte Associates for design services during construction of the State Route 85 Noise Mitigation Project, increasing the approved contract value by $40,000 for a new total contract value of $222,000 and extending the contract term through March 31, 2006.

REGULAR AGENDA

Approved submitting a recommendation to the Board of Directors to authorize the Chief Financial Officer to reimburse VTA’s Enterprise Fund up to $2,500,000 from 2000 Measure A sales tax revenues which begin collection April 1, 2006, for lost interest income as a result of advancing debt service payments related to the 2001 Sales Tax Revenue Bonds    (2001 Bonds) and advance payments made for the Zero Emission Bus Demonstration Project.

Stressed importance of Committee Member commitment, attendance, and participation in their Advisory Committee to address issues and conduct Committee business.

Stressed importance to enforce absence rule within Advisory Committee Bylaws.  Expressed concern regarding Committee Members unable to conduct Committee business due to Committee Member commitment, attendance, and participation.

Forwarded the item without a recommendation to the Board of Directors for discussion and consideration at the September 1, 2005 VTA Board of Directors Regular Meeting.  Consider amending the bylaws for the Technical Advisory Committee (TAC), Citizens Advisory Committee (CAC), and the Bicycle and Pedestrian Advisory Committee (BPAC) to require a vote of the majority of the total membership to pass an item, as requested by the VTA Board of Directors at its January 6, 2005 meeting and rescind the March 4, 2004 action approving an amendment to permit a majority of the quorum to pass an item.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute eight signboard lease agreements with
Clear Channel Outdoor to allow for placement of billboards on VTA property for an initial term of five years each, plus five additional one-year extensions, at a rate of
$1,500 per year for single-faced signs and $3,000 per year for double-faced signs.  This agreement is subject to termination by VTA on 90-day written notice to accommodate transportation uses, or a sale, lease, or transfer of the property.

OTHER ITEMS

Approved submitting a recommendation to the Board of Directors to review and recommend that the General Manager execute a contract with Ove Arup and Partners California, Ltd. for consulting services to develop the Valley Transportation Plan 2030 Transit Expansion Policy and complete a study of potential New Transit Corridors.  The contract will be for a three-year period for a total contract value not to exceed $1,100,000.

Approved submitting a recommendation to the Board of Directors to review and recommend the following list of qualified developers to proceed with joint development work on the West San Carlos Street property and the Capitol, Curtner, and Tamien Light Rail Station properties: ROEM Corporation and Avalon Bay Communities, Inc., -Santa Clara, CA; Fairfield Residential LLC – San Francisco, CA; Bridge Housing Corporation, BRE Properties, Inc., Blake Hunt Ventures, & DR Horton – San Francisco, CA; Republic Properties Corporation & Green Valley Corporation (Barry Swenson Builders) – San Jose, CA; and Transit Development Partners LLC (Kenwood Investments, Wilson Meany Sullivan & Stockbridge Capital Group) – San Francisco, CA.

Reviewed Committee Work Plan.

Committee Staff Report:  Heard a reportregarding an option to finance VTA’s
unfunded actuarial liabilities and information will be forwarded to the October 20, 2005 Administration and Finance Committee Meeting. 

Chairperson’s Report:  There was no Chairperson's Report.

Determine Consent Agenda for the September 1, 2005 Board Meeting

CONSENT: Agenda Item # 13., Approve the appointment of Troy Hernandez to the Committee for Transit Accessibility (CTA) for a two-year term; Agenda Item # 14., Authorize the General Manager to amend the contract with Nolte Associates for design services during construction of the State Route 85 Noise Mitigation Project, increasing the approved contract value by $40,000 for a new total contract value of $222,000 and extending the contract term through March 31, 2006; Agenda Item # 15., Authorize the Chief Financial Officer to reimburse VTA’s Enterprise Fund up to $2,500,000 from 2000 Measure A sales tax revenues which begin collection April 1, 2006, for lost interest income as a result of advancing debt service payments related to the 2001 Sales Tax Revenue Bonds    (2001 Bonds) and advance payments made for the Zero Emission Bus Demonstration Project; Agenda Item # 17., Authorize the General Manager to execute eight signboard lease agreements with Clear Channel Outdoor to allow for placement of billboards on VTA property for an initial term of five years each, plus five additional one-year extensions, at a rate of $1,500 per year for single-faced signs and $3,000 per year for double-faced signs.  This agreement is subject to termination by VTA on 90-day written notice to accommodate transportation uses, or a sale, lease, or transfer of the property; Agenda Item # 18., Review and recommend that the General Manager execute a contract with Ove Arup and Partners California, Ltd. for consulting services to develop the Valley Transportation Plan 2030 Transit Expansion Policy and complete a study of potential New Transit Corridors.  The contract will be for a three-year period for a total contract value not to exceed $1,100,000; and Agenda Item # 19., Review and recommend the following list of qualified developers to proceed with joint development work on the West San Carlos Street property and the Capitol, Curtner, and Tamien Light Rail Station properties: ROEM Corporation and Avalon Bay Communities, Inc., - Santa Clara, CA; Fairfield Residential LLC – San Francisco, CA; Bridge Housing Corporation, BRE Properties, Inc., Blake Hunt Ventures, & DR Horton – San Francisco, CA; Republic Properties Corporation & Green Valley Corporation (Barry Swenson Builders) – San Jose, CA; and Transit Development Partners LLC (Kenwood Investments, Wilson Meany Sullivan & Stockbridge Capital Group) – San Francisco, CA.

REGULAR:  Agenda Item # 16., Consider amending the bylaws for the Technical Advisory Committee (TAC), Citizens Advisory Committee (CAC), and the Bicycle and Pedestrian Advisory Committee (BPAC) to require a vote of the majority of the total membership to pass an item, as requested by the VTA Board of Directors at its January 6, 2005 meeting and rescind the March 4, 2004 action approving an amendment to permit a majority of the quorum to pass an item.

Announcements

There were no Announcements.

ADJOURNED at 1:00 p.m.