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CALLED TO ORDER at 12:00 p.m.

ROLL CALL

Members Present
Don Gage
Forrest Williams, Chairperson
Jamie Matthews

Members Absent
David Casas, Vice Chairperson

Alternates Present
Breene Kerr

Alternates Absent
Pete McHugh
Ken Yeager

* Alternates do not serve unless participating as a Member.

A quorum was present.

Introduced Michael T. Burns, VTA General Manager, to the Committee.   Mr. Burns expressed appreciation and thanked the Committee for the opportunity to attend and participate in the Administration and Finance Committee Meeting.  Mr. Burns noted that he looks forward to the challenges and opportunities that VTA presents to advance improvements within VTA.  Welcomed Mr. Burns to the Administration and Finance Committee Meeting and VTA.

PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

There were no Orders of the Day.

CONSENT AGENDA

Approved the Regular Meeting Minutes of August 18, 2005.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the Month of July 2005.

Received and filed the Monthly Legislative Report for August 2005.

Received and filed the 2005 Quarterly Attendance Report. 

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to extend the contract with Hayden J. Lee Consultants, Inc.
(HJL Consultants) to perform Small Business Enterprise (SBE) and Disadvantaged Business Enterprise (DBE) certification services, contract monitoring, and compliance services associated with DBE participation on VTA contracts for an additional three years in the amount of $130,000 per year, for a total contract amount of $749,000.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a Planning Agreement with the County of Santa Clara, the City of San Jose, and the Santa Clara Valley Water District (Local Partners) and wildlife agencies and to execute Non-Voting Partner Agreements with the Cities of Gilroy and Morgan Hill for the Santa Clara Valley Habitat Conservation Plan/Natural Community Conservation Plan (Conservation Plan).

REGULAR AGENDA

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to renew benefit contracts with Kaiser, PacifiCare, Valley Health Plan, Delta, Pacific Union Dental, Vision Service Plan, and Custom Benefits Administrators for VTA employees and retirees for calendar year 2006.

Requested staff provide an estimate on cost savings due to the reduction of graffiti and vandalism on buses.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the existing agreement with Verint Video Solutions (formerly Loronix Information Systems) to upgrade Digital Video Recorders (DVRs) on 326 buses and provide maintenance for three years, with an option to extend the maintenance contract on an annual basis for two additional years, increasing the total contract to $2,459,161.  This amendment to the contract will not exceed $772,900 for the first three years and $630,100 for two additional years of maintenance.

Approved submitting a recommendation to the Board of Directors to approve the following list of consultants, which will be valid for five years and authorize the General Manager to enter into task order contracts for technology consulting and support services with each.  Each contract will be for a maximum three-year period, with an option for two additional years with a total contract value not to exceed $3,000,000 for all agreements.  Selected firms are: AIM Training Solutions/Executrain; Booz Allen Hamilton; Cambridge Systematics, Inc.; Ciber, Inc; CMC Americas, Inc.; DKS Associates; ETouch Systems Corporation; General Networks, Corporation; Lamoreaux-McLendon; Macro Corporation; MyITGroup; Parsons Brinkerhoff Consulting, Inc.; Rapidigm, Inc.; Siemens Energy and Automation, Inc.; Unisys; and Zag Technical Services.

Requested staff provide an economic assessment related to joint development opportunities.

Approved submitting a recommendation to the Board of Directors to approve the consultant contract with Economic Research Associates (ERA) to analyze joint development opportunities at future BART stations in Santa Clara County.  The contract will be for a maximum one-year period with a total value not to exceed $250,000.

Approved submitting a recommendation to the Board of Directors to approve the following list of six qualified consultants:  Connetics Transportation Group, Atlanta, GA; Fehr & Peers Transportation Consultants, San Jose, CA; Hexagon Transportation Consultants, San Jose, CA; IBI Group, San Francisco, CA; Kimley-Horn and Associates, Oakland, CA; and Wilber Smith Associates, San Francisco, CA., which will be valid for a five-year period, and authorize the General Manager to execute task order contracts to perform transportation planning and mass transit studies services for the 2000 Measure A Transit Improvement Program and VTA Joint Development Programs with the listed firms as funds become available for each project.  Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $1,000,000 for all agreements.

Approved submitting a recommendation to the Board of Directors to approve the following list of eight qualified consultants: DKS Associates, San Jose, CA; Fehr & Peers Transportation Consultants, San Jose, CA; Higgins Associates, Civil & Traffic Engineers, Gilroy, CA; International Parking Design, Inc., Oakland, CA; Nelson/Nygaard Consulting Associates, Inc., San Francisco, CA; Kimley-Horn Associates, Oakland, CA; Walker Parking Consultants, San Francisco, CA; and Watry Design, Inc., Redwood City, CA, which will be valid for a five-year period, and authorize the General Manager to execute task order contracts to perform parking demand, traffic impact and parking structure design services for the 2000 Measure A Transit Improvement Program and the VTA Joint Development Program with the listed firms as funds become available for each project.   Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $1,000,000 for all agreements.

Approvedsubmitting a recommendation to the Board of Directors to authorize the General Manager to extend the contract with Bright Horizons Children’s Centers, Inc., for operation of the Tamien Child Care Center for two additional years, from
October 23, 2005 to October 22, 2007, for a total rental payment of $41,000.

OTHER ITEMS

Reviewed Committee Work Plan.

Committee Staff Report:  Heard a report regarding sales tax revenues.

Suggested that staff provide the information to the entire Board of Directors in an effort to keep everyone informed. 

Chairperson’s Report:  There was no Chairperson's Report.

Determine Consent Agenda for the September 29, 2005 Board Meeting

CONSENT: Agenda Item # 8., Authorize the General Manager to extend the contract with Hayden J. Lee Consultants, Inc. (HJL Consultants) to perform Small Business Enterprise (SBE) and Disadvantaged Business Enterprise (DBE) certification services, contract monitoring, and compliance services associated with DBE participation on VTA contracts for an additional three years in the amount of $130,000 per year, for a total contract amount of $749,000; Agenda Item # 9., Authorize the General Manager to execute a Planning Agreement with the County of Santa Clara, the City of San Jose, and the Santa Clara Valley Water District (Local Partners) and wildlife agencies and to execute Non-Voting Partner Agreements with the Cities of Gilroy and Morgan Hill for the Santa Clara Valley Habitat Conservation Plan/Natural Community Conservation Plan (Conservation Plan); Agenda Item # 10., Authorize the General Manager to renew benefit contracts with Kaiser, PacifiCare, Valley Health Plan, Delta, Pacific Union Dental, Vision Service Plan, and Custom Benefits Administrators for VTA employees and retirees for calendar year 2006; Agenda Item # 11., Authorize the General Manager to amend the existing agreement with Verint Video Solutions (formerly Loronix Information Systems) to upgrade Digital Video Recorders (DVRs) on 326 buses and provide maintenance for three years, with an option to extend the maintenance contract on an annual basis for two additional years, increasing the total contract to $2,459,161.  This amendment to the contract will not exceed $772,900 for the first three years and $630,100 for two additional years of maintenance; Agenda Item # 12., Approve the following list of consultants, which will be valid for five years and authorize the General Manager to enter into task order contracts for technology consulting and support services with each.  Each contract will be for a maximum three-year period, with an option for two additional years with a total contract value not to exceed $3,000,000 for all agreements.  Selected firms are: AIM Training Solutions/Executrain; Booz Allen Hamilton; Cambridge Systematics, Inc.; Ciber, Inc; CMC Americas, Inc.; DKS Associates; ETouch Systems Corporation; General Networks, Corporation; Lamoreaux-McLendon; Macro Corporation; MyITGroup; Parsons Brinkerhoff Consulting, Inc.; Rapidigm, Inc.; Siemens Energy and Automation, Inc.; Unisys; and Zag Technical Services; Agenda Item # 13., Approve the consultant contract with Economic Research Associates (ERA) to analyze joint development opportunities at future BART stations in Santa Clara County.  The contract will be for a maximum one-year period with a total value not to exceed $250,000; Agenda Item # 14., Approve the following list of six qualified consultants:  Connetics Transportation Group, Atlanta, GA; Fehr & Peers Transportation Consultants, San Jose, CA; Hexagon Transportation Consultants, San Jose, CA; IBI Group, San Francisco, CA; Kimley-Horn and Associates, Oakland, CA; and Wilber Smith Associates, San Francisco, CA., which will be valid for a five-year period, and authorize the General Manager to execute task order contracts to perform transportation planning and mass transit studies services for the 2000 Measure A Transit Improvement Program and VTA Joint Development Programs with the listed firms as funds become available for each project.  Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $1,000,000 for all agreements; Agenda Item # 15., Approve the following list of eight qualified consultants: DKS Associates, San Jose, CA; Fehr & Peers Transportation Consultants, San Jose, CA; Higgins Associates, Civil & Traffic Engineers, Gilroy, CA; International Parking Design, Inc., Oakland, CA; Nelson/Nygaard Consulting Associates, Inc., San Francisco, CA; Kimley-Horn Associates, Oakland, CA; Walker Parking Consultants, San Francisco, CA; and Watry Design, Inc., Redwood City, CA, which will be valid for a five-year period, and authorize the General Manager to execute task order contracts to perform parking demand, traffic impact and parking structure design services for the
2000 Measure A Transit Improvement Program and the VTA Joint Development Program with the listed firms as funds become available for each project.  Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $1,000,000 for all agreements; and Agenda Item # 16., Authorize the General Manager to extend the contract with Bright Horizons Children’s Centers, Inc., for operation of the Tamien Child Care Center for two additional years, from October 23, 2005 to October 22, 2007, for a total rental payment of $41,000.

REGULAR:  None

Announcements

There were no Announcements.

ADJOURNED at 12:50 p.m.