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CALLED TO ORDER at 12:02 p.m.

ROLL CALL

Members Present
Don Gage
Jamie Matthews
Forrest Williams, Chairperson

Members Absent
David Casas, Vice Chairperson

Alternates Present
Breene Kerr

Alternates Absent
Pete McHugh
Ken Yeager

* Alternates do not serve unless participating as a Member.

A quorum was present.

PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

Removed from the Regular Agenda and placed on the Consent Agenda,
Agenda Item # 14., Authorize the General Manager to execute an Addendum to a Sublease Agreement between Santa Clara Valley Transportation Authority (VTA) and Hynix Semiconductor America, Inc. to extend the term for the Silicon Valley Rapid Transit Project office space through March 31, 2007, at a monthly rate of $1.60 per square foot for a total annual rent of $760,973.

Removed from the Regular Agenda and placed on the Consent Agenda,
Agenda Item # 15., to Approve the Valley Transportation Authority (VTA) Equal Employment Opportunity/Affirmative Action Plan (EEO/AAP) for the period beginning January 1, 2006 through December 31, 2008 in accordance with federal and state civil rights regulatory requirements. 

Accepted Orders of the Day.

CONSENT AGENDA

Approved the Regular Meeting Minutes of September 15, 2005.

Approved the Regular Meeting Minutes of October 20, 2005.  Board Member Matthews abstained.

Received and filed the Report on Santa Clara Valley Transportation Authority Investments for the Month of September and quarter ending September 2005.

Received and filed the Quarterly Purchasing Report.

Received and filed the Monthly Legislative Report for October 2005.

Received and filed the First Quarter FY 2006 Report of Public Liability/Property Damage and Owner Controlled Insurance Program (OCIP) Claims Activity.

Received and filed the First Quarter FY 2006 Report of Workers’ Compensation Claims, Transitional Work Program and Owner Controlled Insurance Program (OCIP) Claims Activity.

Approved submitting a recommendation to the Board of Directors to adopt a resolution authorizing the General Manager or Chief Financial Officer to execute the Fifth Supplemental Indenture to the 1997 Bond Indenture (Supplemental Indenture).   

Approved submitting a recommendation to the Board of Directors to approve the 2006 Administration and Finance Committee (A&F) Meeting Schedule. 

The Agenda was taken out of order.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute an Addendum to a Sublease Agreement between Santa Clara Valley Transportation Authority (VTA) and Hynix Semiconductor America, Inc. to extend the term for the Silicon Valley Rapid Transit Project office space through
March 31, 2007, at a monthly rate of $1.60 per square foot for a total annual rent of $760,973.  

Approved submitting a recommendation to the Board of Directors to approve the Valley Transportation Authority (VTA) Equal Employment Opportunity/Affirmative Action Plan (EEO/AAP) for the period beginning January 1, 2006 through December 31, 2008 in accordance with federal and state civil rights regulatory requirements. 

REGULAR AGENDA

Approved submitting a recommendation to the Board of Directors to approve amendments to Rail, Highway and Program-wide project budgets for a net decrease of $1.3 million as detailed in the 1996 Measure B Transportation Improvement Program (MBTIP) Semi-Annual Report for December 2005.  Recommend that the
Santa Clara County Board of Supervisors approve funding for construction of the
Route 152B-Phase II project to widen Route 152 across Old Llagas Creek Bridge in Gilroy in order for construction to begin next summer.

(Removed from the Regular Agenda and placed on the Consent Agenda.)

Authorize the General Manager to execute an Addendum to a Sublease Agreement between Santa Clara Valley Transportation Authority (VTA) and Hynix Semiconductor America, Inc. to extend the term for the Silicon Valley Rapid Transit Project office space through March 31, 2007, at a monthly rate of $1.60 per square foot for a total annual rent of $760,973.   

(Removed from the Regular Agenda and placed on the Consent Agenda.)

Approve the Valley Transportation Authority (VTA) Equal Employment Opportunity/Affirmative Action Plan (EEO/AAP) for the period beginning January 1, 2006 through December 31, 2008 in accordance with federal and state civil rights regulatory requirements. 

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute cooperative agreement with the City of San Jose and Yerba Buena OPCO, Inc. that specifies the funding and project development responsibilities for the U.S. 101 Corridor Improvement between the U.S. 101/Interstate 280/Interstate 680 Interchange and the U.S. 101/Yerba Buena Road Interchange.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to: 1) execute a cooperative agreement with the City of Milpitas that specifies the funding and project development responsibilities for the Calaveras Boulevard Widening project; 2) approve adding this project to the VTA Capital Budget; and 3) approve the use of $150,000 in Local Program Reserve Funds as the VTA share of project funding.   

Approved submitting a recommendation to the Board of Directors to Authorize the General Manager to execute a contract with Nolte Associates to prepare a Project Study Report (PSR) for the Calaveras Boulevard Widening Project for a total contract value of $325,000. 

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with HMH, Inc. for final design and design support during construction of the State Route 152 Project, increasing the approved contract value by $325,000 for a new total contract value of $3,776,796; and to extend the term of the contract through December 2007.   

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with Biggs Cardosa Associates, Inc. for final design of the State Route 152/156 Interchange Project, to increase the approved contract value by $400,000 for a new total contract value of $3,351,384; and to extend the term through Fall 2008.               

OTHER ITEMS

Reviewed Committee Work Plan.

Committee Staff Report:  There was no Committee Staff Report.

Chairperson’s Report:  There was no Chairperson’s Report.

Determine Consent Agenda for the December 1, 2005 Board Meeting

CONSENT: Agenda Item # 11., Adopt a resolution authorizing the General Manager or Chief Financial Officer to execute the Fifth Supplemental Indenture to the 1997 Bond Indenture (Supplemental Indenture); Agenda Item # 13., Approve amendments to Rail, Highway and Program-wide project budgets for a net decrease of $1.3 million as detailed in the 1996 Measure B Transportation Improvement Program (MBTIP) Semi-Annual Report for December 2005.  Recommend that the Santa Clara County Board of Supervisors approve funding for construction of the Route 152B-Phase II project to widen Route 152 across Old Llagas Creek Bridge in Gilroy in order for construction to begin next summer; Agenda Item # 14., Authorize the General Manager to execute an Addendum to a Sublease Agreement between Santa Clara Valley Transportation Authority (VTA) and Hynix Semiconductor America, Inc. to extend the term for the Silicon Valley Rapid Transit Project office space through March 31, 2007, at a monthly rate of $1.60 per square foot for a total annual rent of $760,973; Agenda Item # 15., Approve the Valley Transportation Authority (VTA) Equal Employment Opportunity/Affirmative Action Plan (EEO/AAP) for the period beginning January 1, 2006 through December 31, 2008 in accordance with federal and state civil rights regulatory requirements; Agenda Item # 16., Authorize the General Manager to execute cooperative agreement with the City of San Jose and Yerba Buena OPCO, Inc. that specifies the funding and project development responsibilities for the U.S. 101 Corridor Improvement between the U.S. 101/Interstate 280/Interstate 680 Interchange and the U.S. 101/Yerba Buena Road Interchange; Agenda Item # 17., Authorize the General Manager to: 1) execute a cooperative agreement with the City of Milpitas that specifies the funding and project development responsibilities for the Calaveras Boulevard Widening project; 2) approve adding this project to the VTA Capital Budget; and 3) approve the use of $150,000 in Local Program Reserve Funds as the VTA share of project funding; Agenda Item # 18., Authorize the General Manager to execute a contract with Nolte Associates to prepare a Project Study Report (PSR) for the Calaveras Boulevard Widening Project for a total contract value of $325,000, Agenda Item # 19., Authorize the General Manager to amend the contract with HMH, Inc. for final design and design support during construction of the State Route 152 Project, increasing the approved contract value by $325,000 for a new total contract value of $3,776,796; and to extend the term of the contract through December 2007; and Agenda Item # 20., Authorize the General Manager to amend the contract with Biggs Cardosa Associates, Inc. for final design of the State Route 152/156 Interchange Project, to increase the approved contract value by $400,000 for a new total contract value of $3,351,384; and to extend the term through Fall 2008. 

REGULAR:  None

Announcements

Wished A & F Committee Members, VTA staff and others a Happy Thanksgiving.

Expressed appreciation and thanked staff for their diligent work.

ADJOURNED at 12:35 p.m.