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CALLED TO ORDER at 12:06 PM

ROLL CALL

Members Present                  Members Absent
Don Gage                                 None  
Breene Kerr
Madison Nguyen
Forrest Williams, Chairperson    

Alternates Present                Alternates Absent
None                                        Jamie Matthews
                                                  Pete McHugh          
                                                  Ken Yeager

* Alternates do not serve unless participating as a Member.

A quorum was present.

Requested Agenda Item # 2., Adjourn to Closed Session and Agenda Item # 3., Closed Session Report be placed towards the end of the A&F Committee Meeting Agenda in an effort to accommodate everyone’s time schedule due to the time length of Closed Session.

ADJOURN TO CLOSED SESSION

Conference with Labor Negotiators
[Government Code Section 54957.6]

Agency Designated Representatives:
Roger Contreras, Chief Financial Officer
Robert Escobar, Manager, Office of Employee Relations

Conference with Labor Negotiators
[Government Code Section 54957.6]

Employee Organization:
Service Employees International Union (SEIU) Local 715
Transportation Authority Engineers and Architects (TAEA)

Agency Designated Representatives:
Roger Contreras, Chief Financial Officer
Robert Escobar, Manager, Office of Employee Relations

Jerry Grace, Interested Citizen, commented that his birthday is Sunday, March 19, 2006.  Mr. Grace encouraged everyone to attend an upcoming Metropolitan Transportation Commission (MTC) Meeting.

Chairperson Williams noted that Martin Bishop, Interested Citizen, wished to speak under Public Presentation.   Chairperson Williams noted that the A&F Committee will extend Mr. Bishop the courtesy to speak towards the end of the A&F Committee Meeting Agenda.

Requested Agenda Item # 14., Authorize the General Manager to execute a contract with EFI Actuaries for actuarial services for the Santa Clara Valley Transportation Authority/Amalgamated Transit Union Pension Plan from June 1, 2006 through May 31, 2009, with an option to extend the contract two additional years through May 31, 2011, in an amount not to exceed $400,000 be removed from the Regular Agenda and placed on the Consent Agenda.

Requested Agenda Item # 17., Authorize the General Manager to submit federal Fiscal Year 2006 grant applications and execute grant agreements with the Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) for Section 5307 Urbanized Area Formula and Congestion Mitigation Air Quality funds; Section 5309 Fixed Guideway, Bus/Bus Facility, and a FHWA Surface Transportation Project earmark for the Guaranteed Ride Home Program be removed from the Regular Agenda and placed on the Consent Agenda.

Requested Agenda Item # 18., Adopt a resolution authorizing the filing of an annual claim to the Metropolitan Transportation Commission for allocation of the
FY 2006 – 2007 Transportation Development Act (TDA) and State Transit Assistance (STA) funds be removed from the Regular Agenda and placed on the Consent Agenda.

Requested Agenda Item # 19., Authorize the General Manager to execute a contract with Brian Kangas Foulk Engineers to prepare a Project Study Report/Project Report (PSR/PR) and an environment document for the Mary Avenue Extension Project for a total contract value of $720,000 and an initial contract term through December 31, 2007 be removed from the Regular Agenda and placed on the Consent Agenda.

Requested Agenda Item # 21., Authorize the General Manager to execute a contract with Nolte Associates to prepare a Project Study Report for the proposed improvements on State Route 85 between State Route 237 and El Camino Real and at the State Route 237/Middlefield Road Interchange for a total contract value of $500,000 and an initial contract term through December 31, 2007 be removed from the Regular Agenda and placed on the Consent Agenda.

Staff requested Agenda Item # 8., Monthly Legislative Report for February 2006 be removed from the Consent Agenda and placed on the Regular Agenda.

Requested Agenda Item # 2., Adjourn to Closed Session and Agenda Item # 3.,
Closed Session Report be placed towards the end of the A&F Committee Meeting Agenda.

Requested Agenda Item # 4., Public Presentation be continued again at the end of the A&F Committee Meeting Agenda to allow Mr. Bishop the opportunity to speak.

Added Agenda Item # 23.X., Adopt a resolution authorizing the General Manager and his designee to file applications with the Federal Transit Administration (FTA) to Other Items.

Accepted the Orders of the Day.

CONSENT AGENDA

Approved the Regular Meeting Minutes of February 16, 2006.

Reviewed the Report on Santa Clara Valley Transportation Authority Investments for the Month of January 2006.

Monthly Legislative Report for February 2006.

Reviewed the 2006 Quarterly Attendance Report.

Approved submitting a recommendation to the Board of Directors to ratify the appointment of Carl Hagenmaier to the Bicycle and Pedestrian Advisory Committee (BPAC) representing the City of Los Altos for the term ending June 30, 2006.

Approved submitting a recommendation to the Board of Directors to ratify the appointment of Jennifer Paedon to the Citizens Advisory Committee (CAC) position representing the Silicon Valley Leadership Group.

Approved submitting a recommendation to the Board of Directors to approve the appointment of Randy Tamez to the Committee for Transit Accessibility (CTA) for a two-year term.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with EFI Actuaries for actuarial services for the Santa Clara Valley Transportation Authority/Amalgamated Transit Union Pension Plan from June 1, 2006 through May 31, 2009, with an option to extend the contract two additional years through May 31, 2011, in an amount not to exceed $400,000.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to submit federal Fiscal Year 2006 grant applications and execute grant agreements with the Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) for Section 5307 Urbanized Area Formula and Congestion Mitigation Air Quality funds; Section 5309 Fixed Guideway, Bus/Bus Facility, and a FHWA Surface Transportation Project earmark for the Guaranteed Ride Home Program.

Approved submitting a recommendation to the Board of Directors to adopt a resolution authorizing the filing of an annual claim to the Metropolitan Transportation Commission for allocation of the FY 2006 – 2007 Transportation Development Act (TDA) and
State Transit Assistance (STA) funds.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Brian Kangas Foulk Engineers to prepare a Project Study Report/Project Report (PSR/PR) and an environment document for the Mary Avenue Extension Project for a total contract value of $720,000 and an initial contract term through December 31, 2007.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Nolte Associates to prepare a Project Study Report for the proposed improvements on State Route 85 between
State Route 237 and El Camino Real and at the State Route 237/Middlefield Road Interchange for a total contract value of $500,000 and an initial contract term through December 31, 2007.

The Agenda was taken out of order.

REGULAR AGENDA

Reviewed the Monthly Legislative Report for February 2006.

Approved submitting a recommendation to the Board of Directors to approve amendment of the FY 2006 and FY 2007 Biennial Operating Budget augmenting the total appropriation by $2.7 million and $3.5 million respectively to fund increasing fuel costs and higher variable interest rates on debt service payments.  Other fluctuations in the expenditure budget will be offset by cost savings.  Approve amendment of the FY 2006 and FY 2007 Biennial Enterprise Capital Budget in the amounts of $0.5 million and $4.2 million increases respectively.  This amendment will allow VTA to take advantage of additional $2.9 million in grant funds while increasing VTA’s enterprise fund portion by approximately $1.8 million over the two-year period.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with John Glenn Adjusters & Administrators (JGAA) for Third party Administrator (TPA) services for a three-year term from
June 1, 2006 through May 31, 2009, with options for two one-year extensions for an amount not to exceed $2,684,480.

Mr. Grace addressed the Committee.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract in the amount of $1,783,736 with
FCI Constructors, Inc., the lowest responsible bidder, for construction of the
Route 152 Improvements Project B, Phase 2, a 1996 Measure B Transportation Improvement Program (MBTIP) project.

Mr. Grace addressed the Committee. 

Approvedsubmitting a recommendation to the Board of Directors to authorize the General Manager to execute cooperative agreements with the City of San Jose specifying funding and project development responsibilities for the following four projects:  Union Pacific Railroad Pedestrian Crossing Safety Project near Blossom Hill Road; U.S. 101/Old Oakland Road Interchange; U.S. 101/Trimble Road/De La Cruz Avenue Interchange; and Charcot Avenue Extension; and approve adding the four projects to the VTA Capital Budget.

Mr. Grace addressed the Committee.

Approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Wilbur Smith Associates to conduct an Economic Effects Analysis for the proposed BART Extension to Milpitas, San Jose, and Santa Clara for an 18-month period with a total value not to exceed $400,000.

OTHER ITEMS

Approved submitting a recommendation to the Board of Directors to adopt a resolution authorizing the General Manager and his designee to file applications with the Federal Transit Administration (FTA).

There were no Items of Concern and Referral to Administration.

Reviewed Committee Work Plan.

Committee Staff Report:  Heard a reportnoting that the Project Priority and Revenue Advisory Committee is scheduled on Thursday, March 23, 2006, at 5:30 p.m. held at VTA River Oaks Campus in the Auditorium.

Chairperson’s Report:   Expressed appreciation to staff for their diligent work and assistance provided to the organization and VTA Board of Directors.   Expressed appreciation to Mr. Contreras for the excellent presentation regarding the Fiscal Year 2006 and 2007 Biennial Budget Review Report.

CONSENT: Agenda Item # 10., Ratify the appointment of Carl Hagenmaier to the Bicycle and Pedestrian Advisory Committee (BPAC) representing the City of Los Altos for the term ending June 30, 2006; Agenda Item # 11., Ratify the appointment of Jennifer Paedon to the Citizens Advisory Committee (CAC) position representing the Silicon Valley Leadership Group; Agenda Item # 12., Approve the appointment of Randy Tamez to the Committee for Transit Accessibility (CTA) for a two-year term; Agenda Item # 14., Authorize the General Manager to execute a contract with EFI Actuaries for actuarial services for the Santa Clara Valley Transportation Authority/Amalgamated Transit Union Pension Plan from June 1, 2006 through
May 31, 2009, with an option to extend the contract two additional years through
May 31, 2011, in an amount not to exceed $400,000; Agenda Item # 15., Authorize the General Manager to execute a contract with John Glenn Adjusters & Administrators (JGAA) for Third party Administrator (TPA) services for a three-year term from June 1, 2006 through May 31, 2009, with options for two one-year extensions for an amount not to exceed $2,684,480; Agenda Item # 16., Authorize the General Manager to execute a contract in the amount of $1,783,736 with FCI Constructors, Inc., the lowest responsible bidder, for construction of the Route 152 Improvements Project B, Phase 2, a 1996 Measure B Transportation Improvement Program (MBTIP) project; Agenda Item # 17., Authorize the General Manager to submit federal Fiscal Year 2006 grant applications and execute grant agreements with the Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) for Section 5307 Urbanized Area Formula and Congestion Mitigation Air Quality funds; Section 5309 Fixed Guideway, Bus/Bus Facility, and a FHWA Surface Transportation Project earmark for the Guaranteed Ride Home Program; Agenda Item # 18., Adopt a resolution authorizing the filing of an annual claim to the Metropolitan Transportation Commission for allocation of the FY 2006 – 2007 Transportation Development Act (TDA) and State Transit Assistance (STA) funds; Agenda Item # 19., Authorize the General Manager to execute a contract with Brian Kangas Foulk Engineers to prepare a Project Study Report/Project Report (PSR/PR) and an environment document for the Mary Avenue Extension Project for a total contract value of $720,000 and an initial contract term through December 31, 2007; Agenda Item # 20., Authorize the General Manager to execute cooperative agreements with the City of San Jose specifying funding and project development responsibilities for the following four projects: Union Pacific Railroad Pedestrian Crossing Safety Project near Blossom Hill Road; U.S. 101/Old Oakland Road Interchange; U.S. 101/Trimble Road/De La Cruz Avenue Interchange; and Charcot Avenue Extension; and approve adding the four projects to the VTA Capital Budget; Agenda Item # 21., Authorize the General Manager to execute a contract with Nolte Associates to prepare a Project Study Report for the proposed improvements on State Route 85 between State Route 237 and El Camino Real and at the State Route 237/Middlefield Road Interchange for a total contract value of $500,000 and an initial contract term through December 31, 2007; Agenda Item # 22., Authorize the General Manager to execute a contract with Wilbur Smith Associates to conduct an Economic Effects Analysis for the proposed BART Extension to Milpitas, San Jose, and Santa Clara for an 18-month period with a total value not to exceed $400,000; and Agenda Item # 23.X., adopt a resolution authorizing the General Manager and his designee to file applications with the Federal Transit Administration (FTA). 

REGULAR:   Agenda Item # 13., Approve amendment of the FY 2006 and FY 2007 Biennial Operating Budget augmenting the total appropriation by $2.7 million and $3.5 million respectively to fund increasing fuel costs and higher variable interest rates on debt service payments.  Other fluctuations in the expenditure budget will be offset by cost savings.  Approve amendment of the FY 2006 and FY 2007 Biennial Enterprise Capital Budget in the amounts of $0.5 million and $4.2 million increases respectively.  This amendment will allow VTA to take advantage of additional $2.9 million in grant funds while increasing VTA’s enterprise fund portion by approximately $1.8 million over the two-year period.

Wished Mr. Grace a Happy Birthday.

Conference with Labor Negotiators
[Government Code Section 54957.6]

PUBLIC PRESENTATIONS (continued)

Martin Bishop, Interested Citizen, distributed copies of conceptual drawings of a securement device to the A&F Committee Members.   Mr. Bishop addressed the Committee and urged the Committee to place the Mobility Device Securement Policy on the Transit Planning and Operations (TP&O) Committee Meeting Agenda. 

Vice Chairperson Kerr left the meeting at 1:56 p.m.