Administration and Finance Committee
Thursday, May 18, 2006
12:00 PM
County Government Center
70 West Hedding Street Room 157
San Jose, California
Agenda
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CALL TO ORDER/ROLL CALL
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PUBLIC PRESENTATIONS: This portion of the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances. If Committee action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
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ORDERS OF THE DAY
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CONSENT AGENDA |
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Approve the Regular Meeting Minutes of April 20, 2006.
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Review the Report on Santa Clara Valley Transportation Authority Investments for the Month of March and quarter ending March 2006. (Contreras)
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Review the Quarterly Purchasing Report. (Contreras)
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Review the Quarterly Statement of Revenue and Expense. (Contreras)
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Review the Monthly Legislative Report for April 2006. (Evans)
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Review the Third Quarter FY 2006 Report of Public Liability/Property Damage and Owner Controlled Insurance Program (OCIP) Claims Activity. (Lopez)
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Review the Third Quarter FY 2006 Report of Workers’ Compensation Claims, Transitional Work Program and Owner Controlled Insurance Program (OCIP) Claims Activity. (Lopez)
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Reaffirm the Investment Policy on Unrestricted and Restricted Funds. (Contreras)
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Ratify the reappointments of Carl Hagenmaier, City of Los Altos; Bill Manry, City of Monte Sereno; Thomas Muniz, City of Gilroy; Bart Thielges, City of San Jose; Richard Swent, City of Palo Alto; and Herman Wadler, City of Campbell; and Jim Stallman, City of Saratoga to the Bicycle and Pedestrian Advisory Committee (BPAC) for the term ending June 30, 2008. (Gonot)
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Augment the total value of contracts permitted under the previously approved Transportation Planning and Mass Transit Studies on-call list from $1,000,000 to $2,500,000. (Gonot)
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Adopt a resolution to amend Section 4-28 (b) (3) of the VTA Administrative Code to replace the National Association of Industrial and Office Properties with Building Owners and Managers Association – Silicon Valley as a business and labor group representative on the Citizens Advisory Committee and further amend Section 3.1 (c) of the Citizens Advisory Committee bylaws to conform to this change. (Lawson)
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Ratify the appointment of Robert Jacobvitz to the Citizens Advisory Committee position representing the Building Owners and Managers Association – Silicon Valley. (Lawson)
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REGULAR AGENDA |
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Approve the Debt Policy, which establishes guidelines for the issuance and management of VTA’s debt. (Contreras)
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Adopt a resolution authorizing the General Manager or Chief Financial Officer to take all necessary actions, enter into agreements and execute documents for VTA to issue bonds in a par amount not to exceed $440 million (2206 Bonds), the proceeds of which will refund VTA’s 2003A, 2004A and 2004B Measure A Sales Tax Revenue Bonds, fund additional 2000 Measure A Projects and pay the cost of issuance; and further authorize the General Manager or Chief Financial Officer to enter into one or more interest swap agreements. (Contreras)
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Adopt the Travel & Expense Reimbursement Policy (“Policy”) for all VTA employees, Board Members, and others in the service of VTA. (Contreras)
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Authorize the General Manager to execute separate contracts with Computer Specialists Inc. (CSI) and Systems Services International (SSI) to provide computer system hardware and software support services. The contract with Computer Specialists Inc. will be $300,000 for the first two years and $375,000 for two additional one-year options for service, for a total contract value of $675,000. The contract with Systems Services International will be in the amount of $235,000 for two years of service. (Barlow)
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Receive an update on current status of the Federal Disadvantage Business Enterprise Program (DBE). (Contreras)
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Adopt a resolution authorizing the General Manager to execute Program Supplements, Fund Exchange and Fund Transfer Agreements with the California Department of Transportation (Caltrans) for federal-aid projects, as required by the Master Agreement pertaining to such Projects entered into between VTA and Caltrans in 1997. (Gonot)
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Authorize the General Manager to execute grants of fee parcels and easements (including utility, maintenance, access and street and highway easements) for 1996 Measure B Highway Program projects, at no cost, to Caltrans, the City of Mountain View, and various utility companies. (Gonot)
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Approve the budget and cost allocation for the Santa Clara Valley Habitat Conservation Plan/Natural Community Conservation Plan. (Gonot)
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Authorize the General Manager to execute a five-year lease agreement, with year-to-year extensions after that time, with Nextel of California Inc. (dba Nextel Communications) to lease a cellular antennae site from VTA starting at $2,500 per month with 3 percent annual increases thereafter. (Gonot)
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Authorize the General Manager to execute all necessary agreements with the City of San Jose, County of Santa Clara and California Department of Transportation (Caltrans) finalizing transfer of properties and establishing long-term maintenance and use of properties and facilities related to the Guadalupe Corridor Project. (Gonot)
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Authorize the General Manager to execute a cooperative agreement with the City of Sunnyvale for the transfer of Federal Transit Administration Federal Fiscal Year 2005 Section 5307 Transit Enhancement funds for the City of Sunnyvale’s Frances Street Transit Center Project. (Gonot)
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OTHER ITEMS |
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Review the Draft 1996 Measure B Program Revenue and Expenditure Plan for FY 2007. (Collins/Gonot)
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Receive a Progress Report on Joint Development at Capitol Light Rail Station and West San Carlos Sites. (Gonot)
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Receive a report on the Resolutions of Necessity for the State Route 152/156 Improvement Project – Properties Owned by: Blackburn Farms III, L.P., Louis A. Scaglione Jr. and Louis A. Scaglione Jr., et al. (Gonot)
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Items of Concern and Referral to Administration
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Review Committee Work Plan. (Lawson)
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Committee Staff Report (Lawson)
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Chairperson’s Report (Williams)
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Determine Consent Agenda for the June 1, 2006 Board Meeting.
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Announcements
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ADJOURN
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NOTE COMMITTEE MEMBERS: In order to establish a quorum for this meeting, members are asked to call the Office of the Board Secretary (408) 321-5680 or E-mail: board.secretary@vta.org before 5:00 p.m. on the day prior to the meeting. Thank you for your cooperation.
In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations or accessible media for this meeting should notify the Board Secretary’s Office 48 hours prior to the meeting at (408) 321-5680 or e-mail: board.secretary@vta.org, TDD (408) 321-2330. VTA’s Homepage is located on the Web at: http://www.vta.org
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