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CALLED TO ORDER at 10:39 a.m.

ROLL CALL 

Members Present 
Cindy Chavez, Chairperson
Fred Fowler

Members Absent
Pat Dando
John McLemore, Vice Chairperson

A quorum was not present and a Committee of the Whole was declared.

PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

There were no Orders of the Day.

CONSENT AGENDA

REGULAR AGENDA

The Committee of the Whole approved submitting a recommendation to the Board of Directors to approve the programming of $3.2 million in Local Program Reserve funds to the County of Santa Claras Montague Expressway Widening Project and $500,000 in Local Program Reserve Funds for construction of a soundwall on I-680 at Jacklin Road, and authorize the General Manager to enter into funding agreements with the County of Santa Clara and Alameda Congestion Management Agency (CMA).   

Staff noted that the change on recommendation amount from $500,000 to $558,000 for the soundwall project was due to higher cost estimates from Alameda Congestion Management Agency.

The Committee of the Whole requested a formal letter after Board action that will illustrate how monies are spent on SR-87.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to adopt the proposed process and criteria for programming Federal Surface Transportation Program (STP) funds to local streets and roads rehabilitation projects in 2005/06 and 2006/07.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to approve the procedures and Evaluation Criteria for selecting and awarding for the Community Design and Transportation (CDT) Program Planning Grants.   

The Committee of the Whole expressed appreciation to staff for responding to cities feedback on providing monetary incentives.  The Committee of the Whole suggested involving decision makers in discussions on creative development and responding to issues of marketability and livability.  The Committee of the Whole suggested adding criteria on how the project aligns to the citys plan, project timing, and project readiness. 

The Committee of the Whole approved submitting a recommendation to the Board of Directors to approve the project priorities for the 2004/05 Countywide Transportation Development Act (TDA) Article 3 program. 

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General manager to execute a contract for Monitoring and Conformance Program services with the proposed Contractor, for three years with one two-year term.  

The Committee of the Whole approved submitting a recommendation to the Board of Directors to approve the fiscal year 2004-05 Congestion Management Program (CMP) Work Program and Amended Budget. 

The Committee of the Whole expressed concern about the depletion of reserves.

The Committee of the Whole expressed concern that a one-time reduction adds confusion.

The Committee of the Whole noted that the Board of Directors motion to re-examine options to limit Member Agency Fees to 3.5 percent is not included in the memo.  Staff replied that the Member Agency Fees in the memo does not include any percentage increase and only hold the rates to the FY 02/03 levels. 

The Committee of the Whole requested that staff include the 3.5 percent option in the final memorandum for the Board of Directors and that VTA staff and the City of Sunnyvale representatives meet off-line regarding the Member Agency Fees. 

OTHER ITEMS

The Committee of the Whole discussed the recommendation to: 1.) Approve the amendment of FY 2003-04 and FY 2004-05 biennial operating and capital budgets; 2.)  Adopt a finding that a fare increase is necessary to meet operating expenses, including employee wages and fringe benefits and purchasing or leasing supplies, equipment, or materials; 3.)  Invoke a Statutory Exemption under CEQA, P.R.C. §21080(b)(8) and CEQA Guidelines Section 15273 (a) (Rates, Tolls, Fares and Charges) for the purpose of modifying and increasing fares; 4.)  Adopt a resolution establishing new rates and fares for VTA bus, light rail, and paratransit services effective January 1, 2005.

Expressed concern about the amount of revisions to agenda items.

The Committee of the Whole received the Draft 1996 Measure B Program Revenue and Expenditure Plan for FY 2005.

The Committee of the Whole received the Third Quarter Performance Report. 

The Committee of the Whole received the Proactive Congestion Management Program Reviewed and Approved Projects Quarterly Status Report. 

The Committee of the Whole reviewed the Committee Work Plan. 

Committee Staff Report:  The Committee of the Whole heard a report which stated that there is no Board of Directors Meeting in July 2004 and that the Standing Committees will not meet in June 2004.

Chairpersons Report:  There was no Chairpersons Report.

Determine Consent Agenda for the June 3, 2004 Board Meeting

CONSENT: Agenda Item #6., Approve the programming of $3.2 million in Local Program Reserve funds to the County of Santa Claras Montague Expressway Widening Project and $500,000 in Local Program Reserve Funds for construction of a soundwall on I-680 at Jacklin Road, and authorize the General Manager to enter into funding agreements with the County of Santa Clara and the Alameda Congestion Management Agency.  Agenda Item #6.X., Adopt the proposed process and criteria for programming Federal Surface Transportation Program (STP) funds to local streets and roads rehabilitation projects in 2005/06 and 2006/07.  Agenda Item #7., Approve the procedures and Evaluation Criteria for selecting and awarding for the Community Design and Transportation (CDT) Program Planning Grants.  Agenda Item #8., Approve the project priorities for the 2004/05 Countywide Transportation Development Act (TDA) Article 3 program. Agenda Item #9., Authorize the General manager to execute a contract for Monitoring and Conformance Program services with the proposed Contractor, for three years with one two-year term.  

REGULAR:  Agenda Item #10., Approve the Fiscal Year 2004-05 Congestion Management Program (CMP) Work Program and Amended Budget.

Announcements:  There were no announcements.

ADJOURNED at 11:50 a.m.