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CALLED TO ORDER at 4:34 p.m.

ROLL CALL

*Alternates do not serve unless participating as a Member.

A quorum was not present and a Committee of the Whole was declared.

PUBLIC PRESENTATIONS

There were no Public Presentations.

ORDERS OF THE DAY

There were no Orders of the Day.

CONSENT AGENDA

The Committee of the Whole deferred the Minutes of May 20, 2004.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Stacy and Witbeck, Inc., the lowest responsible bidder, in an amount of $878,068 for construction of the Vasona Light Rail Project San Fernando Station Plaza.   This contract is 81 percent federally funded. 

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the total authorized funding for the Stacy and Witbeck, Inc., construction contract to accommodate the final contract close-out adjustments on the Tasman East Light Rail Project – Civil, Track and Landscaping     (I-880 to Hostetter) contract in an amount of $132,000, for a new authorized amount of $22,856,559. 

The Committee of the Whole approved submitting a recommendation to the Board of Directors to approve the concept proposal for artist Masayuki Nagase’s Bench “Sculptures” CODE project at the Palo Alto Caltrain Transit Center. 

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Harsco Track Technologies for light rail grinding and profiling of VTA’s light rail track at a cost of $621,250 for a   three-year period. 

The Committee of the Whole received the Community Oriented Design Enhancements (CODE) Program Update – July through August 2004.

The Committee of the Whole received the Report on the Vasona Light Rail Project for the Month of July 2004.

The Committee of the Whole received the Joint Powers Board Monthly Status Report.

The Committee of the Whole received the Committee for Transit Accessibility Report.

The Committee of the Whole received the Monthly Legislative Reports.

REGULAR AGENDA

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute task order contracts with five civil engineering, three architectural, and two electrical engineering consultant firms for General Engineering and Architectural Consultant Services for facilities, rail, and highway projects services to be utilized on an as-needed basis.   Each contract will be for a period of up to three years, with an option to extend the contract for an additional two-year term.  The total amount for all ten contracts will not exceed $10,000,000.

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General Manager to execute a contract with Valley Transit Consultants for Preliminary Engineering services on the Downtown East Valley – Capitol Expressway Light Rail Project in an amount not to exceed $10,400,000.   The initial contract term will be for 13 months.  This contract is currently locally funded. 

Staff noted that the Board Memorandum recommendation would be corrected to reflect the firm of Rajappan and Meyer Consulting Engineers, Inc., instead of Valley Transit Consultants. 

The Committee of the Whole approved submitting a recommendation to the Board of Directors to authorize the General Manager to amend the contract with EIP Associates, Inc., for the preparation of the Environmental Impact Statement/Environmental Impact Report (EIS/EIR) for the Downtown East Valley Santa Clara/Alum Rock Corridor Project, increasing the approved contract value by $165,000 for a new contract value not to exceed $902,834. 

OTHER ITEMS

The Committee of the Whole reviewed the Committee Work Plan.

Committee Staff Report

There was no Committee Staff Report.

Chairperson’s Report

There was no Chairperson’s Report.

The Committee of the Whole determined the Consent Agenda for the September 2, 2004 Board Meeting.

CONSENT: Item #5. Authorize the General Manager to execute a contract with Stacy and Witbeck, Inc., the lowest responsible bidder, in an amount of $878,068 for construction of the Vasona Light Rail Project San Fernando Station Plaza.   This contract is 81 percent federally funded; Item #6. Authorize the General Manager to amend the total authorized funding for the Stacy and Witbeck, Inc., construction contract to accommodate the final contract close-out adjustments on the Tasman East Light Rail Project – Civil, Track and Landscaping (I-880 to Hostetter) contract in an amount of $132,000, for a new authorized amount of $22,856,559; Item #7. Approve the concept proposal for artist Masayuki Nagase’s Bench “Sculptures” CODE project at the Palo Alto Caltrain Transit Center; Item #8. Authorize the General Manager to execute a contract with Harsco Track Technologies for light rail grinding and profiling of VTA’s light rail track at a cost of $621,250 for a three-year period; Item #14. Authorize the General Manager to execute task order contracts with five civil engineering, three architectural, and two electrical engineering consultant firms for General Engineering and Architectural Consultant Services for facilities, rail, and highway projects services to be utilized on an as-needed basis.  Each contract will be for a period of up to three years, with an option to extend the contract for an additional two-year term.  The total amount for all ten contracts will not exceed $10,000,000; Item #15. Authorize the General Manager to execute a contract with Valley Transit Consultants for Preliminary Engineering services on the Downtown East Valley – Capitol Expressway Light Rail Project in an amount not to exceed $10,400,000.  The initial contract term will be for 13 months.  This contract is currently locally funded; and Item #16. Authorize the General Manager to amend the contract with EIP Associates, Inc., for the preparation of the Environmental Impact Statement/Environmental Impact Report (EIS/EIR) for the Downtown East Valley Santa Clara/Alum Rock Corridor Project, increasing the approved contract value by $165,000 for a new contract value not to exceed $902,834. 

REGULAR: None

Announcements

There were no Announcements.

Adjourned at 4:38 p.m.