Agenda Item # 13
||April 7, 2003
||Committee Meeting Date:
||April 17, 2003
||Board Meeting Date:
||May 1, 2003
||Transit Planning and Operations Committee
| ||Santa Clara Valley Transportation Authority |
| ||Board of Directors|
| || |
|THROUGH:||Peter M. Cipolla|
| ||General Manager|
| || |
|FROM:||Frank T. Martin|
| ||Chief Operating Officer|
| || |
||Door Maintenance and Repair Contract
VTA maintains a total of 128 motorized maintenance shop bay doors and warehouse doors, 15 fire doors, and eight motorized gates at its facilities. These motorized doors and gates must be maintained in accordance with Californias Occupational Safety and Health Administration (OSHA) regulations and must comply with all fire codes. This contract for door maintenance and repair services includes semiannual and annual preventive maintenance on all door and gate components, replacement of related equipment, modifications and emergency repairs as necessary. VTAs current contract for door maintenance and repair services is with Industrial Door Service, Inc. and expires on May 2, 2003.
On February 28, 2003 an Invitation for Bid (IFB) was advertised to solicit qualified firms to provide door maintenance and repair services. Three bids were received with the following results:
- Industrial Door Service, Inc. $327,000
- Marcor Glass & Door $334,272
- Vortex Industries, Inc. $392,037
Industrial Door Service, Inc. is the lowest responsive and responsible bidder. The bid is approximately 5.2% lower than the Engineers Estimate. Industrial Door Service, Inc., located in San Jose, California has provided satisfactory preventive maintenance and repair services over the past three years under the current contract. Therefore, VTA staff recommends this contract for door maintenance and repair services be awarded to Industrial Door Service, Inc.
There are no practical alternatives to the recommended action.
Sufficient funds for door maintenance and repair are included in the FY 2003 Adopted Budget and the FY 2004 Recommended Budget. Funds for the additional years of this contract will be proposed in future operating budgets.
SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION:
Based on the limited scope of work and no subcontracting opportunities, no specific goal was established for this contract. Contractor is encouraged to make reasonable efforts to utilize SBEs in its procurement of ancillary services and products associated with the performance of this contract.
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