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• Persons wishing to address the Board of Directors on any item on the agenda should complete a form located at the speakers’ podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes. If presenting handout materials, please provide 25 copies to the Board Secretary for distribution to the Board of Directors.
  
  
• The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.



• Items with an asterisk (*) may be adopted on the Consent Agenda after the Chairperson or the Board Secretary reads the ordinance titles into the record.



• All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is available on our website and also at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail: board.secretary@vta.org or TDD: (408) 321-2330. VTA's Home page is on the Web at: http://www.vta.org

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEM APPEARING ON THIS AGENDA.

1.	CALL TO ORDER
2.	ROLL CALL
3.	ORDERS OF THE DAY
4.	AWARDS AND COMMENDATIONS
	A. Employees of the Month for October 2003
	B. Adopt a Resolution recognizing October as Domestic Violence Awareness Month.
CONSENT AGENDA
5.	Approve the Minutes of the Regular Board of Directors Meeting of September 4, 2003.
	ADMINISTRATION AND FINANCE COMMITTEE
6.	Authorize the General Manager to renew benefit contract with Kaiser, PacifiCare, Valley Health Plan, Delta Dental, Pacific Union Dental, ProBusiness and Highmark Life Insurance Company effective January 1, 2004 for all VTA employees and retirees.
7.	Authorize the General Manager to extend the existing contract with ICMA Retirement Corporation through June 30, 2009, including new provisions for Revenue Sharing and for PLUS Fund fee reductions, and an agreement that VTA will not obtain plan administration or investment services from any other deferred compensation provider during the term of the agreement.
8.	Authorize the General Manager to execute an amendment to the Attorney Services Agreement with the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP to add $50,000, for a new not-to-exceed contract value of $1,025,000, and to extend the term of the Agreement two years until June 30, 2005.
9.	Authorize the General Manager to extend the current contract with Shaker M. Sawires to provide engineering claims analysis and expert witness services through conclusion of the pending litigation between VTA and Homer J. Olsen, Inc., and increase the authorized contract amount by $30,000 for a new contract total not to exceed $255,000.
10.	Authorize the General Manager to amend the contract with Santa Clara Valley Highway Associates for project controls, right of way engineering and construction management services supporting construction of the I-880/Coleman Avenue Interchange Project for an amount not to exceed $7,222,522 and establishing a new total contract value of $20,177,522; and extend the term of the contract through October 2006.
11.	Authorize the General Manager to make changes to the benefits program for Non-Represented employees.
	CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE
12.	Approve modification of the Annual Monitoring and Conformance Requirements for 2003 to allow foregoing of Congestion Management Program traffic level of service monitoring.
	TRANSIT PLANNING AND OPERATIONS COMMITTEE
13.	Authorize the General Manager to execute a contract with Republic Electric, the lowest responsible bidder, in an amount of $369,525 for furnishing and installation of new light emitting diode (LED) LRT signal modules assemblies with lens and train approaching symbol signs. This project is 80 percent federally funded.
14.	Authorize the General Manager to execute a contract with Universal Sweeping Services, Inc., the lowest responsible and responsive bidder, for parking lot power sweeping services of VTA-owned parking lots in Santa Clara County for $116,197 for a three-year term with two one-year extension options for $40,685 in option year four and $41,703 in option year five.
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REGULAR AGENDA
	ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - See Agenda Item #21.A.
	There were no items submitted for the Regular Agenda by the Administration and Finance Committee.
	CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - See Agenda Item #21.B.
15.	Adopt the VTA Pedestrian Technical Guidelines to be used to promote high-quality pedestrian design for projects around Santa Clara County as well as for VTA projects.
	TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - See Agenda Item #21.C.
16.	Authorize the General Manager to execute a contract for supply and delivery of bus signal priority equipment for use in the Line 22 Bus Rapid Transit (BRT) project.
17.	Approve the January 2004 Transit Service Reduction Plan: 1) Receive staff responses to public comments made during the California Environmental Quality Act (CEQA) comment period for the January 2004 Transit Service Reduction Plan; 2) Adopt a finding that there is a fiscal emergency, as defined by Public Resources Code (P.R.C.) §21080.32(d)(2), caused by failure of VTA revenues to adequately fund VTA services, programs and facilities; 3) Invoke a Statutory Exemption under CEQA, P.R.C. §21080.32 and CEQA Guidelines Section 15285 (Transit Agency Responses to Revenue Shortfalls) for the purpose of implementing the January 2004 Transit Service Reduction Plan; and 4) Approve the service modifications included in the January 2004 Transit Service Reduction Plan, Alternative A and B. Alternative A could potentially mean a combined reduction in bus and light rail services of approximately 21%. Alternative B will result in a combined reduction in bus and light rail service of approximately 3%. In addition, authorize staff to implement either Alternative A or Alternative B of the Plan in January 2004. Implementation of Alternative B is preferred, but would be contingent upon securing the authority to bond against Measure A funds.
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OTHER ITEMS
18.	ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION X. Request from Santa Clara County Supervisor Blanca Alvarado regarding Sample Plan of Major 2000 Measure A Projects.
19.	LEGISLATIVE REPORT
20.	REPORTS FROM AD-HOC COMMITTEES (Verbal Report) A. Ad-Hoc Financial Stability Committee B. Ad-Hoc Restructuring Proposal Committee
21.	SUMMARY MINUTES FROM STANDING COMMITTEES A. Administration and Finance Committee B. Congestion Management Program and Planning Committee C. Transit Planning and Operations Committee
22.	REPORTS FROM ADVISORY COMMITTEES A. Committee for Transit Accessibility (CTA) B. Citizens Advisory Committee (CAC) C. Bicycle & Pedestrian Advisory Committee (BPAC) D. Technical Advisory Committee (TAC) E. Policy Advisory Committee (PAC)
23.	REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS A. Peninsula Corridor JPB B. Capitol Corridor JPB C. Metropolitan Transportation Commission (MTC)
24.	REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs) A. Tasman/Capitol Light Rail PAB (No Meeting Scheduled) B. Vasona Light Rail PAB C. Silicon Valley Rapid Transit Corridor PAB September 5, 2003 and September 24, 2003 D. Caltrain PAB (No Meeting Scheduled) E. Downtown/East Valley PAB F. Highway PAB - South (No Meeting Scheduled)
25.	REPORT FROM THE CHAIRPERSON (Verbal Report) A. Appoint Nominating Committee (Verbal Report) B. Appointment to Santa Clara Valley Habitat Conservation Plan and Natural Community Conservation Plan Governing Body Liaison
26.	REPORT FROM THE GENERAL MANAGER (Verbal Report)
27.	ANNOUNCEMENTS
28.	PUBLIC PRESENTATIONS This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Boards jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
29.	CLOSED SESSION A. Existing Litigation Conference with Legal Counsel [Government Code Section 54956.9(a)] Name of Case: Homer J. Olsen v. VTA (Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases) B. Conference with Labor Negotiators [Government Code Section 54957.6] Employee Organizations: Amalgamated Transit Union (ATU) Local 265 County Employees Management Association (CEMA) Service Employees International Union (SEIU) Local 715 Transportation Authority Engineers and Architects (TAEA) VTA Designated Representatives: Kaye L. Evleth, Chief Administrative Officer Scott Buhrer, Chief Financial Officer Robert Escobar, Manager, Office of Employee Relations C. Public Employee Performance Evaluation [Government Code Section 54957] Title: General Manager Title: General Counsel RECONVENE TO OPEN SESSION
30.	CLOSED SESSION REPORT
31.	ADJOURN
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Administration & Finance Committee

Transit Planning & Operations Committee

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