BOARD OF DIRECTORS MEETING

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• Persons wishing to address the Board of Directors on any item on the agenda should complete a form located at the speakers’ podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes. If presenting handout materials, please provide 25 copies to the Board Secretary for distribution to the Board of Directors.
  
  
• The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.
  
  
• Items with an asterisk (*) may be adopted on the Consent Agenda after the Chairperson or the Board Secretary reads the ordinance titles into the record.
  
  
• All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is available on our website and also at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail: board.secretary@vta.org or TDD: (408) 321-2330. VTA's Home page is on the Web at: http://www.vta.org

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEM APPEARING ON THIS AGENDA.

1.	CALL TO ORDER
2.	ROLL CALL
3.	ORDERS OF THE DAY
4.	AWARDS AND COMMENDATIONS
	A. Employees of the Month for November 2003
	B. Recognize Participants of 2003 APTA Roadeo
	C. Support a concurrent Resolution in the State Legislature naming the interchange at Highways 101 and 85 in San Jose in honor of Michael P. Evanhoe as he retires from 30-years of dedicated work in transportation; and further, forward a letter indicating VTAs support of a concurrent to Assemblyman Manny Diaz and State Senator Byron Sher.
CONSENT AGENDA
5.	Approve the Minutes of the Board of Directors Workshop Meeting of September 19, 2003.
6.	Approve the Minutes of the Regular Board of Directors Meeting of October 2, 2003.
	ADMINISTRATION AND FINANCE COMMITTEE
7.	Approve the appointment of Bill Reisinger representing the City of Milpitas and Herman H. Wadler representing the City of Campbell to VTAs Bicycle and Pedestrian Advisory Committee with a term expiration of June 30, 2004.
8.	Approve the re-appointments of Cynthia Aleman, Jeanette Bruntz, Emma Eljas, Linda Gallo, Sandra Gouveia, Michelle HammCiric, Gerry James, Martin Lasich, Laura Michels, Maryjane Naughten, Marian Otis, and Barbara Stahl to the Committee for Transit Accessibility for a two-year term.
9.	Authorize the General Manager to amend the contract with Hayden J. Lee Consultants, for Disadvantaged Business Enterprise (DBE) professional services in the amount of $30,000, for the current fiscal year for a new total of $129,680. Additionally amend years two and three of the agreement in the amount of $69,320 for a new total for the three-year agreement of $397,000.
10.	Authorize the General Manager to execute a contract with Amland, the lowest responsible bidder, in the amount of $756,758 for construction of the Route 85/87 Interchange Highway Planting Project in the City of San Jose.
11.	Authorize the General Manager to execute various construction contract change orders with DeSilva Gates-Harris, a Joint Venture, for construction of the I-880 Widening Project within an increased contract amount of not to exceed $48,910,645, an increase of $300,000 over the current level of authority delegated to the General Manager.
12.	Adopt a resolution authorizing the General Manager to execute fund transfer agreements with the State of California Department of Transportation (Caltrans) for fiscal years 2002/2003 and 2003/2004 State Transportation Improvement Program (STIP) Planning, Programming and Monitoring Program.
13.	Authorize the General Manager to extend the existing agreement with Smith, Watts & Company for state legislative advocacy services for a period of 25 ½ months in the amount of $97,363 for a new contract total of $465,723. From November 15, 2003, to December 31, 2004, the fixed retainer would be the current rate of $3,765 per month. From January 1, 2005, to December 31, 2005, the rate would be $3,878 per month. Further authorize the General Manager, at his discretion, to extend this agreement beyond December 31, 2005, for two additional one-year periods at a retainer rate to be negotiated, but which will not exceed $5,000 per month.
	CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE
14.	Adopt Policies, Project Selection and Programming Criteria for the Valley Transportation Plan 2020 (VTP 2020) Sound Barrier Program.
	TRANSIT PLANNING AND OPERATIONS COMMITTEE
15.	Authorize the General Manager to amend the total authorized funding for the DeSilva Gates Construction contract to accommodate adjustments to asphalt quantity estimates on the Tasman East Light Rail Project - Pavement Resurfacing contract in an amount of $600,000, for a new contract amount of $2,181,106.
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REGULAR AGENDA
	ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #23.A.)
16.	Determine that approximately 1.78 +/- acres of vacant land adjacent to Morgan Hill Caltrain Station Park and Ride Lot within the City of Morgan Hill is surplus and authorize the General Manager to execute all necessary documents to sell VTAs undivided 59% interest in the parcel to the Redevelopment Agency of the City of Morgan Hill (RDAMH) for a purchase price of $503,215.
	CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #23.B.)
	There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.
	TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #23.C.)
17.	Authorize the General Manager to execute a three-year contract with Value Management Strategies Inc. (VMS) for Value Engineering and Technical Review Board Services related to the SVRT Project in an amount not to exceed $2,600,000. (Item heard at TP&O September 18, 2003 Meeting.)
18.	Authorize the General Manager to enter into agreements with the City of San Jose and Barry Swenson Builder to relocate transit parking, transfer VTA property to the City and provide for development of housing and retail on VTA property at the Tamien Station.
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OTHER ITEMS
19.	Recommend the Board of Directors approve programming $60,000 in Transportation Fund for Clean Air Program Manager (TFCA 40%) funds to the VTA Downtown Area Shuttle (DASH) Retrofit Project in the FY 2003/04 cycle, and further, revise the TFCA 40% Competitive Program cost-effectiveness criterion from $50,000/ton to $90,000/ton. (Evanhoe)
20.	ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION
21.	LEGISLATIVE REPORT
22.	REPORTS FROM AD-HOC COMMITTEES (Verbal Report) A. Ad-Hoc Financial Stability Committee B. Ad-Hoc Restructuring Proposal Committee
23.	SUMMARY MINUTES FROM STANDING COMMITTEES A. Administration and Finance Committee B. Congestion Management Program and Planning Committee C. Transit Planning and Operations Committee
24.	REPORTS FROM ADVISORY COMMITTEES A. Committee for Transit Accessibility (CTA) B. Citizens Advisory Committee (CAC) C. Bicycle & Pedestrian Advisory Committee (BPAC) D. Technical Advisory Committee (TAC) E. Policy Advisory Committee (PAC) F. Community Design Enhancements Committee (CODE)
25.	REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS A. Peninsula Corridor JPB B. Capitol Corridor JPB C. Metropolitan Transportation Commission (MTC)
26.	REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs) A. Tasman/Capitol Light Rail PAB (No Meeting Scheduled) B. Vasona Light Rail PAB (No Meeting Scheduled) C. Silicon Valley Rapid Transit Corridor PAB October 6, 2003 and October 29, 2003 D. Caltrain PAB (No Meeting Scheduled) E. Downtown East Valley PAB F. Highway PAB - South
27.	REPORT FROM THE NOMINATING COMMITTEE (Kennedy)
28.	ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON (Kennedy)
29.	REPORT FROM THE CHAIRPERSON (Verbal Report) A. Adopt the Year 2004 Board of Directors Meeting Schedule. B. Appointment to the Peninsula Corridor (Caltrain) Joint Powers Board.
30.	REPORT FROM THE GENERAL MANAGER (Verbal Report)
31.	ANNOUNCEMENTS
32.	PUBLIC PRESENTATIONS This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Boards jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
33.	CLOSED SESSION A. Existing Litigation - Conference with Legal Counsel [Government Code Section 54956.9(a)] Name of Case: Homer J. Olsen v. VTA (Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases) B. Conference with Labor Negotiators [Government Code Section 54957.6] Employee Organizations: Amalgamated Transit Union (ATU) Local 265 VTA Designated Representatives: Kaye L. Evleth, Chief Administrative Officer Scott Buhrer, Chief Financial Officer Robert Escobar, Manager, Office of Employee Relations C. Conference with Legal Counsel - Pending Litigation [Government Code Section 54957.9 (a)] County Employees Management Association (CEMA) v. VTA, et al. Santa Clara County Superior Court Case No. CV 006 149 D. Public Employee Performance Evaluation [Government Code Section 54957] Title: General Manager Title: General Counsel RECONVENE TO OPEN SESSION
34.	CLOSED SESSION REPORT
35.	ADJOURN
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Additional Board Packet Information

Board Standing Committees Summary Minutes

Congestion Management Program & Planning Committee

Administration & Finance Committee

Transit Planning & Operations Committee

2003 Calendars

VTA Public Meetings AT-A-GLANCE

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