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Agenda Item # 9

BOARD MEMORANDUM

RECOMMENDATION:

Adopt resolutions assuring local match for two Metropolitan Transportation Commission (MTC) Transportation for Livable Communities (TLC) funded projects and authorize the General Manager to execute associated contracts with MTC and the State of California Department of Transportation (Caltrans) for the design and construction of the projects as follows:

• San Fernando Station Plaza/Los Gatos Creek Trail Improvements ($885,000 grant award).
• River Oaks Bicycle/Pedestrian Bridge ($1,000,000 grant award).

BACKGROUND:

MTCs TLC Capital Grants Program provides capital funds for transportation projects that help to revitalize local communities and town centers in the San Francisco Bay Area. This program has provided approximately $9 million in funding annually from the federal Transportation Equity Act for the 21^st Century (TEA-21).

DISCUSSION: 

VTA has been designated as the lead agency with project management responsibilities for two projects under MTC awarded funding in the TLC FY 2001-2002 Capital Grants Program, Cycle 4. Further information regarding each of these projects is provided below:

• San Fernando Station Plaza/Los Gatos Creek Trail Improvements ProjectVTA, in partnership with the City of San Jose, was awarded a TLC Capital Grant in 2002 with a required obligation date by September 2004. This $1 Million project includes construction of a plaza at the Vasona San Fernando Light Rail Transit (LRT) Station with a critical link to the planned Los Gatos Creek Trail, and includes landscaping, an art/water feature, information kiosk, pedestrian lighting, and other amenities.

• River Oaks Bicycle/Pedestrian Bridge ProjectMTC awarded a TLC Planning Grant in FY 2001 for conceptual engineering for this project, which was completed jointly by VTA as project manager, and the cities of San Jose and Santa Clara. In 2002, VTA was awarded a TLC Capital Grant for the design and construction of the River Oaks Bicycle/Pedestrian Bridge Project. The TLC funds for this project must also be obligated by September 2004.  VTA is again designated as the grant recipient with project management responsibilities for this phase of the project, which is being jointly funded by the cities of San Jose and Santa Clara and supplemented by Transportation For Cleaner Air 2003 (TFCA 2003) grant funds.

The River Oaks Bicycle/Pedestrian Bridge project will construct a bicycle/pedestrian bridge over the Guadalupe River to connect North First Street and River Oaks Parkway in the City of San Jose to Lick Mill Boulevard in the City of Santa Clara at an estimated cost of $2.17 Million.  The alignment will follow River Oaks Parkway to the eastern levee of the Guadalupe River, cross the river to the western levee, traverse northerly to the Rivermark Development and connect to Lick Mill Boulevard.  The project consists of 1,350 feet of levee path, 650 feet of River Oaks Promenade and 230 feet of a free span bow string bridge, with an additional 600 feet of Lick Mill Promenade to be constructed by the City of Santa Clara. 

The attached resolutions will allow VTA to enter into agreements with MTC and Caltrans to receive the grant funds to complete the design and construction of the San Fernando Station Plaza/Los Gatos Creek Trail Improvement and River Oaks Bicycle/Pedestrian Bridge projects.

ALTERNATIVES:

There are no practical alternatives. If the resolutions are not adopted and agreements with MTC and Caltrans are not executed, these grant funds will be forfeited, the projects will not be constructed, and VTA will re-allocate the local share of the San Fernando Station Plaza/Los Gatos Creek Trail Improvements Project to construct a plaza with basic, minimal improvements.

FISCAL IMPACT:

For the San Fernando Station Plaza/Los Gatos Creek Trail Improvements Project, VTA will be reimbursed $885,000 from the funding agency. VTAs local match (11.5 %) of $115,000 will be contributed from the Measure B approved Vasona LRT Project.

For the River Oaks Bicycle/Pedestrian Bridge Project, in which the total project budget is estimated at $2.17 Million, VTA will be reimbursed $1,000,000 from the funding agency. The remaining project budget, including local match, is being contributed as follows: $400,000 from the City of San Jose, $565,000 from the City of Santa Clara and $200,000 from the Transportation For Cleaner Air 2003 (TFCA 2003) funds.

RESOLUTION OF THE BOARD OF DIRECTORS OF THE SANTA VALLEY TRANSPORTATION AUTHORITY (VTA) AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION FUNDS THROUGH THE METROPOLITAN TRANSPORTATION COMMISSIONS TRANSPORTATION FOR LIVABLE COMMUNITIES PROGRAM FOR THE SAN FERNANDO STATION PLAZA/LOS GATOS CREEK TRAIL IMPROVEMENT PROJECT (MTC TIP ID. SCL-030003, FEDERAL PROJECT NO. CML-6264-008), EXECUTING PROGRAM SUPPLEMENTS WITH THE STATE OF CALIFORNIA (CALTRANS) FOR FEDERAL AID, COMMITTING THE NECESSARY LOCAL MATCH AND STATING THE ASSURANCE OF VTA TO COMPLETE THE PROJECT.

WHEREAS, the Transportation Equity Act for the 21st Century (TEA 21) (Public Law 105-178, June 9, 1998) and the TEA 21 Restoration Act (Public Law 105-206, July 22, 1998) continue the Surface Transportation Program, the Congestion Mitigation and Air Quality Improvement Program and the Enhancements Activities Program; and

WHEREAS, pursuant to TEA 21, and the regulations promulgated there under, eligible project sponsors wishing to receive federal transportation grants for a project shall submit an application first with the appropriate metropolitan transportation planning organization (MPO) for review and consideration in the MPO's Transportation Improvement Program (TIP); and

WHEREAS, the Metropolitan Transportation Commission is the San Francisco Bay Areas MPO; and

WHEREAS, VTA is an eligible project sponsor for federal transportation funds; and

WHEREAS, VTA wishes to receive federal transportation funds through MTCs Transportation for Livable Communities (TLC) Programs capital grants and State of California Program Supplements for the San Fernando Station Plaza/Los Gatos Creek Trail Improvement Project.

WHEREAS, MTC requires a resolution stating the following:

1)   the commitment of necessary local matching funds of at least 11.5%; and

2)     the sponsor understands that the federal funding through the TLC program is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded through the TLC program; and

3)     the assurance of the sponsor to complete the project as described in the application, and if approved, as programmed in MTC's TIP; and

4)     the assurance of the sponsor to comply with MTCs project review process pertaining to project management, design review at 30%, 60%, 90%, and 100% phases, before and after photos; project delivery; and public events; and

5)     the sponsor understands that funds must be obligated by September 30, 2004 for TLC capital projects, or the project may be removed from the program; and

6)     the sponsor understands that MTC expects the project to be constructed and operational by September 30, 2005.

NOW, THEREFORE, BE IT RESOLVED by the VTA Board of Directors that the General Manager is authorized to proceed with the federal-aid process with Caltrans for TLC funding in the amount of  $885,000 for the San Fernando Station Plaza/Los Gatos Creek Trail Improvements Project.

BE IT FURTHER RESOLVED that the VTA Board of Directors by adopting this resolution hereby states that:

1)     VTA will provide a total of $115,000 in local matching funds; and

2)     VTA understands that the TLC Program funding for the project is fixed at $885,000, and that any cost increases must be funded by VTA and its participating sponsors from local matching funds, and that VTA does not expect any cost increases to be funded through the TLC program; and

3)     The San Fernando Station Plaza Project will be built as described in this resolution and submitted application and, if approved, for the amount shown in the Metropolitan Transportation Commission (MTC) Transportation Improvement Program (TIP) with obligation occurring within the timeframe established below; and

4)     VTA will comply with MTCs project review process pertaining to project management, design review at 30%, 60%, 90%, and 100% phases, before and after photos; project delivery; and public events; and

5)     the program funds will be obligated by September 30, 2004 for TLC capital projects; and

6)     VTA understands that MTC expects the project to be constructed and operational by September 30, 2005.

BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to MTC.

  BE IT FURTHER RESOLVED, the General Manager is hereby designated to execute agreements as required.

  PASSED AND ADOPTED by the Santa Clara Valley Transportation Authority Board of Directors on ______________.

AYES:

NOES:

ABSENT:

__________________________
Jane Kennedy, Chairperson
VTA Board of Directors

Attest:

_____________________
Sandra Weymouth, Secretary
Board of Directors

APPROVED AS TO FORM:

______________________
Counsel

RESOLUTION OF THE BOARD OF DIRECTORS OF THE SANTA VALLEY TRANSPORTATION AUTHORITY (VTA) AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION FUNDS THROUGH THE METROPOLITAN TRANSPORTATION COMMISSIONS TRANSPORTATION FOR LIVABLE COMMUNITIES PROGRAM FOR THE River Oaks Bicycle/Pedestrian Bridge and Path Project (MTC TIP ID. SCL-010043, FEDERAL PROJECT NO. CML-6264-007), EXECUTING PROGRAM SUPPLEMENTS WITH THE STATE OF CALIFORNIA (CALTRANS) FOR FEDERAL AID, COMMITTING THE NECESSARY LOCAL MATCH AND STATING THE ASSURANCE OF VTA TO COMPLETE THE PROJECT.

WHEREAS, the Transportation Equity Act for the 21st Century (TEA 21) (Public Law 105-178, June 9, 1998) and the TEA 21 Restoration Act (Public Law 105-206, July 22, 1998) continue the Surface Transportation Program, the Congestion Mitigation and Air Quality Improvement Program and the Enhancements Activities Program; and

WHEREAS, pursuant to TEA 21, and the regulations promulgated there under, eligible project sponsors wishing to receive federal transportation grants for a project shall submit an application first with the appropriate metropolitan transportation planning organization (MPO) for review and consideration in the MPO's Transportation Improvement Program (TIP); and

WHEREAS, the Metropolitan Transportation Commission is the San Francisco Bay Areas MPO; and

WHEREAS, VTA is an eligible project sponsor for federal transportation funds; and

WHEREAS, VTA wishes to receive federal transportation funds through MTCs Transportation for Livable Communities (TLC) Programs capital grants and State of California Program Supplements for the River Oaks Bicycle/Pedestrian Bridge Project.

WHEREAS, MTC requires a resolution stating the following:

1.      the commitment of necessary local matching funds of at least 11.5%; and

2.         the sponsor understands that the federal funding through the TLC program is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded through the TLC program; and

3.         the assurance of the sponsor to complete the project as described in the application, and if approved, as programmed in MTC's TIP; and

4.         the assurance of the sponsor to comply with MTCs project review process pertaining to project management, design review at 30%, 60%, 90%, and 100% phases, before and after photos; project delivery; and public events; and

5.     the sponsor understands that funds must be obligated by September 30, 2004 for TLC capital projects, or the project may be removed from the program; and

6.     the sponsor understands that MTC expects the project to be constructed and operational by September 30, 2005.

NOW, THEREFORE, BE IT RESOLVED by the VTA Board of Directors that the General Manager is authorized to proceed with the federal-aid process with Caltrans for TLC funding in the amount of  $1,000,000 for the River Oaks Bicycle/Pedestrian Bridge Project.

BE IT FURTHER RESOLVED that VTA Board of Directors by adopting this resolution hereby states that:

1)        VTA and its partners will provide sufficient local matching funds for the River Oaks Bicycle/Pedestrian Bridge Project.

2)        VTA and its partners understand that the TLC Program funding for the project is fixed at $1,000,000, and that all other costs must be funded by VTAs participating sponsors for local matching funds, and that VTA does not expect any cost increases to be funded through the TLC program; and

3)        The River Oaks Bicycle/Pedestrian Bridge Project will be built as described in this resolution and submitted application and, if approved, for the amount shown in the Metropolitan Transportation Commission (MTC) Transportation Improvement Program (TIP) with obligation occurring within the timeframe established below; and

4)    VTA will comply with MTCs project review process pertaining to project management, design review at 30%, 60%, 90%, and 100% phases, before and after photos; project delivery; and public events; and

5)    the program funds will be obligated by September 30, 2004 for TLC capital projects; and

6)    VTA understands that MTC expects the project to be constructed and operational by September 30, 2005.

BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to MTC.

  BE IT FURTHER RESOLVED, the General Manager is hereby designated to execute agreements as required.

  PASSED AND ADOPTED by the Santa Clara Valley Transportation Authority Board of Directors on ______________.

AYES:

NOES:

ABSENT:

_________________________
Jane Kennedy, Chairperson
VTA Board of Directors

Attest:

_____________________
Sandra Weymouth, Secretary
Board of Directors

APPROVED AS TO FORM:

_______________________
Counsel

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