SANTA CLARA VALLEY TRANSPORTATION AUTHORITY BOARD OF DIRECTORS & COUNTY OF SANTA CLARA BOARD OF SUPERVISORS JOINT MEETING

CALLED TO ORDER at 9:04 a.m.

ROLL CALL:

A. Member Present:
James Beall
Don Gage
Pete McHugh, Chairperson

Member Absent:
Blanca Alvarado
Liz Kniss

B. Members Present
Jim Beall, Ex-Officio
Cindy Chavez
David Cortese
Pat Dando
Patricia Dixon
Frederik Fowler
Don Gage, Chairperson
Ron Gonzales
Pete McHugh
John McLemore
Joe Pirzynski, Vice Chairperson
Forrest Williams

Members Absent:
David Casas

Alternates Present:
Dennis Kennedy

Alternates Absent:
Blanca Alvarado
Breene Kerr
Dolly Sandoval
Ken Yeager

*Alternates do not serve unless participating as a Member.

A quorum was present.

Jeff Davis, Administrator for the County of Santa Clara Measure B Program, provided opening remarks highlighting accomplishments, recommended Project changes, and milestones for 2005.

Mr. Davis noted that County of Santa Clara Board of Supervisor and VTA Ex-Officio Board Member Beall requested the Program coordinate an effort to bring more Transportation for Livable Community (TLC) Projects into the County of Santa Clara.

Mr. Davis stated that due to the fluidity of the Program and changes to come in the months ahead, he will provide a mid-year update of the Program to both Boards to assess the potential to deliver additional projects which are currently deferred.

County of Santa Clara Board of Supervisors Chairperson and VTA Board Member Pete McHugh stated that Mr. Davis provided a very conservative outlook but a fiscally correct course of action at this point.

County of Santa Clara Board of Supervisor and VTA Ex-Officio Member Jim Beall stated that a cautiously optimistic approach is correct because there is a need to be fiscally conservative and hope that some of the remaining projects promised to the voters will be completed with resources and/or other available funding.

Highway Program
Jeff Funk, VTA Deputy Director Highway Program, provided an overview of the Highway Program and a Power Point presentation, highlighting:

Completed Construction Projects:Route 17, Route 237/I-880 Interchange, Route 101 Widening, Route 85/87 Interchange, Route 152 Improvements, I-880 Widening, Combined Biological Mitigation Site totaling $118 million.

Projects Under Construction:Route 85/87 Interchange Highway Planting and I-880 Ancillary and Soundwall.

Project Advertisement for Construction:Route 87 (N) HOV Lanes bids open June 8, 2004 and Route 87 (S) HOV Lanes Caltrans to advertise in June 2004.

Project Development Status:

1) Design and Environmental Ongoing
· Route 152 B1 Advertise September 2004
· Route 152 Highway Planting at Route 101 Advertise Fall 2004
· Route 85/101 South Highway Planting Advertise Fall 2004
· I-880 Widening Highway Planting Construction subject to swap approval

2) Projects on Hold (due to revenues)
· Route 152 B2 Widening (construction deferred)
· Route 17 (E) (NB) Auxiliary Lane from Camden to Hamilton (clearing under National Environmental Policy Act (NEPA) for possible Federal Funding
· Route 85 Noise Mitigation (project funding deferred)

3) Related Projects
· Bay Checkerspot Butterfly Habitat Acquisition Required by United States Fish and Wildlife (USFW) for Route 101 Widening, 85/101 (S), and CBMP potential habitat site location (negotiations are underway)

Budget Summary

Rail Program
Mark S. Robinson, VTA Vasona Light Rail Project Manager and Engineering Group Manager Transit Facilities, provided an overview of the Rail Program and a Power Point presentation, highlighting:

Construction Summary
The projects in the Rail Program are now 85 percent completed, 30 Low-Floor Light Rail Vehicles have been purchased and are in revenue service, the Palo Alto Transit Center Project was advertised on April 27, 2004, and will be completed in April 25, 2005.

Completed Light Rail Projects
· Tasman East Light Rail Project
· Montague Station (Link to BART)
· Capital Light Rail
· Caltrain double tracking from Tamien to Lick (will be completed September 2004)
· Southwest Expressway (soundwalls)
· Trackwork & OCS Poles (City of Campbell)
· Santa Clara Transit Center
· Construction of the tie-back wall along Tamien to Lick Double Track Project
· Lawrence Bus & Parking Improvements
· Santa Clara Bus & Parking Improvements
· San Martin Parking Improvements Design (currently deferred)

Construction Projects Underway
· Los Gatos Creek Light Rail and Pedestrian Bridge (Vasona Project)
· West Side Tunnel (Vasona Project)
· Hamilton Avenue Grade Separation (Vasona Project)

Budget Summary
Mr. Robinson advised that the Budget Summary shows a substantial overall reduction in the forecast of expenditures when comparing the 2005 Revenue and Expenditure Plan Budget with the 2004 Revenue and Expenditure Plan Budget.

Mr. Robinson noted that VTA was successful in allocating additional funds from other sources, which helped reduce the amount of Measure B funds used in the Rail Program. The reduction in the Rail Program Budget Forecast is a result of projects savings in each of the four major components of the Program.

Recommended Project Changes of Significance (four major components)
· Decrease Tasman East Light Rail Budget from $282.4 million to $275.1 million
· Decrease the Capitol Light Rail Budget from $166.5 million to $159.8 million
· Decrease the Vasona Light Rail Budget from $320.4 million to $316.8 million
· Decrease the Caltrain Budget from $54.2 million to $52.2 million

Mr. Robinson reviewed the recommended $2 million decease in the Caltrain budget due to:

· Decrease of $.37 million in right-of-way acquisition for the Lawrence Bus & Parking Improvement Projects
· Decrease of $.24 million in construction costs for the Santa Clara Bus & Parking Improvement project
· Decrease of $.21 million in right-of-way acquisition for the San Martin Parking project
· Decrease of $1.24 in soft cost savings and contingency reduction for the South County Extension Projects

Santa Clara County Board of Supervisor and VTA Ex-Officio Board Member Jim Beall complimented VTA staff on delivery of the rail projects noting the Vasona Projects projected early completion.

Mr. Davis noted there is a $500,000 increase to the 1996 Measure B Transportation Improvement Program Budget as a result of the charge of indirect costs for the Program by the County of Santa Clara.

Santa Clara County Board of Supervisor Chairperson and VTA Board Member Pete McHugh expressed his appreciation to Harvey Rose, Harvey Rose Accountancy Corporation, for his suggestion regarding the indirect costs.

Action:
M/S/C (Beall/Gage) for the County Board of Supervisors to approve Budget Adjustments regarding the 1996 Measure B Transportation Improvement Program Project Management Oversight (PMO) and Program Administration: Increase from $11.2 million to $11.7 million.

A. Community Oriented Design Enhancement (CODE) Program and 1996 Measure B Consolidated Biological Mitigation Site

2. Consolidated Biological Mitigation Site: Decrease budget from $6.9 million to $5.9 million.

VTA Board Member Pat Dando requested clarification of the Consolidated Biological Mitigation Site. Mr. Funk explained that it is a site for habitat establishment for lost habitation from Rail and Highway Projects as part of the Program.

VTA Board Member Pat Dando queried if and recommended VTA consider a partnership for a mitigation site that other entities can buy into.

Action:
M/S/C (Williams/McLemore) for the VTA Board of Directors to approve the amendment of the Budget Adjustments regarding the 1996 Measure B Transportation Improvement to decrease budget from $6.9 million to $5.9 million.

M/S/C (Beall/Gage) for the County of Santa Clara Board of Supervisors to approve the amendment of the Budget Adjustments regarding the 1996 Measure B Transportation Improvement to decrease budget from $6.9 million to $5.9 million.

1. CODE Program: Increase budget from $7.2 million to $7.3 million.

Action:
M/S/C (Williams/McLemore) for the VTA Board of Directors to approve the amendment to the Budget Adjustments regarding the 1996 Measure B Transportation Improvements to increase budget from $7.2 million to $7.3 million.

M/S/C (Beall/Gage) for the County of Santa Clara Board of Supervisors to approve the amendment to the Budget Adjustments regarding the 1996 Measure B Transportation Improvements to increase budget from $7.2 million to $7.3 million.

B. HighwayProgram

Mr. Funk noted that changes are up and down for a variety of reasons, noting soft-cost changes are due to the new methodology that VTA has implemented for overhead recovery on Capital Project delivery.

Action:
M/S/C (Gonzales/Williams) for the VTA Board of Directors to approve the amendment to:

Mr. Davis clarified that the Motion includes the recommendation to Item #6.B.6. to support staffs recommendation to support the request from the City of Milpitas to increase the budget of the Measure B 237/880 Interchange Project by $62,500 to share in the cost of completing road repairs on Calaveras Avenue as a result, in part, of the Measure B Interchange Projects construction.

M/S/C (Beall/Gage) for the Board of Supervisors to approve the amendment to:
1) Route 880 Widening: Increase budget from $73.9 million to $76.3 million
2) Route 101 Widening: Increase budget from $54.2 million to $55.2 million
3) Route 85/101 (S): Increase budget from $65.8 million to $66.8 million
4) Route 85/87 Interchange: Decrease budget from $44.3 million to $42.8 million
5) Route 85/101 (N): Decrease budget from $124.2 million to $122.6 million
6) Route 237/880 Interchange: Support the request from the City of Milpitas to increase the budget of the Measure B 237/880 Interchange Project by $62,500 to share in the cost of completing road repairs on Calaveras Boulevard as a result, in part, of the Measure B interchange projects construction
7) Route 17 Improvements: Decrease budget from $12.9 million to $11.8 million
8) Route 87 (S) HOV Lanes: Increase budget from $14.5 million to $15.1million
9) Route 87 (N) HOV Lanes: Increase budget from $10.5 million to $11.0 million
10) Route 152 Improvements: Increase budget from $15.0 million to $21.9 million
11) Route 85 Noise Mitigation: Decrease budget from $1.2 million to $1.2 million

Board of Supervisors Chairperson and VTA Board Member Pete McHugh thanked staff for the recommendation regarding Item 6.B.6., Route 237/880 Interchange.

C. Rail Program

Action:
M/S/C (Cortese/Williams) for the VTA Board of Directors to approve the amendment to:

1) Tasman East Light Rail: Decrease budget from $282.4 million to $275.1 million
2) Capital Light Rail: Decrease budget from $166.5 million to $159.8 million
3) Vasona Light Rail: Decrease budget from $320.4 million to $316.8 million
4) Caltrain Service Improvements: Decrease budget from $54.2 million to $52.2 million

M/S/C (McHugh/Beall) for the County of Santa Clara Board of Supervisors to approve the amendment to:

1) Tasman East Light Rail: Decrease budget from $282.4 million to $275.1 million
2) Capital Light Rail: Decrease budget from $166.5 million to $159.8 million
3) Vasona Light Rail: Decrease budget from $320.4 million to $316.8 million
4) Caltrain Service Improvements: Decrease budget from $54.2 million to $52.2 million

D. Other Programs

1. Bicycle Program

Carolyn Gonot, VTA Chief Development Officer, stated that Measure B Funds have been used to fund the Tier 1 Bicycle Program and the allocations of funds are noted in a Table in the FY 2005 Revenue and Expenditure Plan.

Ms. Gonot noted that there is one update to the VTA Pilot Parking Program, which was not listed in the Table and that is the funding for the bicycle parking at the VTA Light Rail Stations and Caltrain Stations.

On order of Chairperson Gage, there being no objection, the Bicycle Program Progress Report was received.

2. Pavement Management Program

Ms. Gonot noted that the Pavement Management Program has been fully expended with the $90 million allocated to each of the cities.

On order of Chairperson Gage, there being no objection, the Pavement Management Program was received.

3. Swap Projects: Exchange $22.5 million in State Transportation Improvement Program (STIP) funding for the Route 237/880 Stage C project in exchange for an equal amount of Measure B funding to be returned to VTA; reimburse VTA $7.23 million for costs incurred for landscaping for the following four Measure B projects: 1) Route 880 Widening, 2) Route 237/880 Interchange Stage C, 3) Route 85/101 (N) Interchange, and 4) Route 87 (N/S) High Occupancy Vehicle (HOV) lanes.

John Ristow, VTA Deputy Director Programming & Highway Administration, noted that Item 6.D.3.3., Route 85/101 (N) Interchange is a continuation of programming where federal and state money from VTA is swapped to certain Measure B projects which then would release local funds for use for pavement management and a number of other projects.

Action:
M/S/C (Gonzales/Pirzynski) for the VTA Board of Directors to approve the amendment to Swap Projects: Exchange $22.5 million in State Transportation Improvement Program (STIP) funding for the Route 237/880 Stage C project in exchange for an equal amount of Measure B funding to be returned to VTA; reimburse VTA $7.23 million for costs incurred for landscaping for the following four Measure B projects: 1) Route 880 Widening, 2) Route 237/880 Interchange Stage C, 3) Route 85/101 (N) Interchange, and 4) Route 87 (N/S) High Occupancy Vehicle (HOV) lanes.

Santa Clara County Board of Supervisor and VTA Ex-Officio Board Member Jim Beall requested staff consider using bicycle funds and other funds to possible use as matching funds to get other grant fund and requested if staff is successful in doing so and to report to both Boards as to the successes.

M/S/C (Beall/Gage) for the County of Santa Clara Board of Supervisors to approve the amendment to Swap Projects: Exchange $22.5 million in State Transportation Improvement Program (STIP) funding for the Route 237/880 Stage C project in exchange for an equal amount of Measure B funding to be returned to VTA; reimburse VTA $7.23 million for costs incurred for landscaping for the following four Measure B projects: 1) Route 880 Widening, 2) Route 237/880 Interchange Stage C, 3) Route 85/101 (N) Interchange, and 4) Route 87 (N/S) High Occupancy Vehicle (HOV) lanes.

4. Level of Service Intersection Improvement Program

Michael Murdter, Director County of Santa Clara County Roads and Airports, noted that the Program is moving forward and there are no proposed budget modifications to the Program.

With regard to the Intersection Level of Service Program, Mr. Murdter reported that the Montague Expressway Project will be agendized for award by the Santa Clara County Board of Supervisors on June 22, 2004, Central Expressway will begin construction soon; Almaden Expressway should benefit from the reprogramming action taken by the VTA Board of Directors; San Tomas Expressway at Campbell Avenue is complete; and, Foothill Expressway Project is underway.

On order of Chairperson Gage, there being no objection, the Level of Service Intersection Improvement Program Progress Report was received.

5. Expressway Signal Synchronization Program

Mr. Murdter noted that the Program is moving foward and there are no proposed budget modifications to the Program.

Mr. Murdter reported that Central Expressway, Lawrence Expressway, Oregon Expressway and Page Mill Expressway segments are complete. Foothill Expressway and Almaden Expressway are under way and the hardware and software upgrades for the Traffic Operation Center.

On order of Chairperson Gage, there being no objection, the Expressway Signal Synchronization Program Progress Report was received.

The Joint Meeting of the Santa Clara Valley Transportation Authoritys Board of Directors and the County of Santa Clara Board of Supervisors was adjourned at 10:07 a.m.

Respectfully submitted,
Gilda M. Grozdanich, Board Assistant
VTA Board of Directors

NOTE: M/S/C MEANS MOTION SECONDED AND, UNLESS OTHERWISE INDICATED, THE MOTION PASSES UNANIMOUSLY.