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Board Minutes


BOARD OF DIRECTORS MEETING

Thursday, October 7, 2004

Minutes

1. CALLED TO ORDER

The Regular Meeting of the Santa Clara Valley Transportation Authority’s (VTA) Board of Directors was called to order by Chairperson Gage at 5:33 p.m. in the Board of Supervisors Chambers, County Government Center, 70 West Hedding Street, San Jose, California.
  
2. ROLL CALL

Members Present
David Casas
Cindy Chavez
Dean Chu
David Cortese
Pat Dando
Patricia Dixon
Don Gage, Chairperson
Ron Gonzales
Pete McHugh
John McLemore
Joe Pirzynski, Vice Chairperson
Forrest Williams

Members Absent
Jim Beall, Ex-Officio

Alternates Present
Dolly Sandoval, Alternate

Alternates Absent
Blanca Alvarado, Alternate
Dennis Kennedy, Alternate
Breene Kerr, Alternate
Ken Yeager, Alternate

* Alternates do not serve unless participating as a Member.

A quorum was not present and a Committee of the Whole was declared.
  
3. ADJOURNED TO CLOSED SESSION at 5:34 p.m.

A. Public Employee Performance Evaluation
[Government Code Section 54957]

Title: General Manager
Title: General Counsel

B. Existing Litigation-Conference with Legal Counsel
[Government Code Section 54956.9(a)]

Name of Case: Santa Clara Valley Transportation Authority v. SJW Land Co.
(Santa Clara County Superior Court Case No. CV 816174-Complaint in Eminent Domain)

Board Member Dixon arrived at the Meeting and entered Closed Session at 5:34 p.m. and a quorum was declared.

Board Member Chavez arrived at the Meeting and entered Closed Session at 5:35 p.m.

Board Members Gonzales and Cortese arrived at the Meeting and entered Closed Session at 5:36 p.m.

Board Member Dando arrived at the Meeting and entered Closed Session at 5:40 p.m.

Board Member Chu arrived at the Meeting and entered Closed Session at 5:46 p.m.

RECONVENED TO OPEN SESSION at 5:54 p.m.
  
4. CLOSED SESSION REPORT

A. Public Employee Performance Evaluation
[Government Code Section 54957]

Title: General Manager
Title: General Counsel

There was no reportable action taken during Closed Session.

B. Existing Litigation-Conference with Legal Counsel
[Government Code Section 54956.9(a)]

Name of Case: Santa Clara Valley Transportation Authority v. SJW Land Co.
(Santa Clara County Superior Court Case No. CV 816174-Complaint in Eminent Domain)

There was no reportable action taken during Closed Session.
  
5.

ORDERS OF THE DAY

Chairperson Gage requested that Agenda Item # 24., Authorize the General Manager to execute a contract with Burson – Marsteller for community outreach, public education, and marketing services, for an amount not to exceed $7,700,000.  The contract will be for an initial three-year period with two optional one-year extensions.    Forwarded without a recommendation from the Committee. (Deferred from September 2, 2004 VTA Board of Directors Regular Meeting.) be deferred to staff and noted that public comment regarding this item will immediately follow under Orders of the Day. 

Chairperson Gage requested that staff provide the Board of Directors with options in reducing the cost of the Burson – Marsteller marketing contract.

Ross Signorino, Interested Citizen, referenced the Burson – Marsteller Contract and noted his appreciation to Board Members for the request to examine and provide options regarding the marketing contract.

Lupe Medrano, Silicon Valley Council of the Blind, expressed her concern regarding the marketing contract to spend $7.7 million to promote VTA’s image.   Ms. Medrano added that VTA damaged its own image and noted that if VTA provided excellent service to the public then VTA would not be in this situation.  Ms. Medrano added that VTA could improve its image by reinstating lines, services, and maintaining reasonable fare rates. 

Eugene Bradley, Santa Clara VTA Riders Union, expressed his concern regarding the marketing contract to spend $7.7 million of the public’s tax dollars on VTA’s public relation makeover. Mr. Bradley added if VTA cared about its customers then why does VTA continue to increase fares and reduce service.   Mr. Bradley expressed his concern regarding VTA trying to use the funding on its image and noted that a better use of the funding would be to place the funding within the economy by giving the community back the service and keep the fares reasonable.

Doug McNea, Silicon Valley Tax Payers Association and Congressional Candidate, expressed his concern regarding the marketing contract with Burson – Marsteller for public relation services.  Mr. McNea noted that the funding would be a waste of funding and that the taxpayers want VTA to provide transportation service.

Tammy Dhanota, SEIU Local 715 Representative, expressed her concern regarding the marketing contract.   Ms. Dhanota added that SEIU Local 715 has not taken a stand regarding the marketing contract since SEIU Local 715 does not have enough information on how the proposal will impact VTA marketing staff members. 

M/S/C (Gonzales/Chavez) to accept the Orders of the Day.

  
6.

AWARDS AND COMMENDATIONS

A. Employees of the Month for October 2004

Steve Jackson, Employee Advisory Committee Representative, introduced his daughter, Marisa, to the Board of Directors, staff, and interested citizens.

Chairperson Gage welcomed Marisa and recognized her attendance and participation at the VTA Board of Directors Regular Meeting.

Chairperson Gage presented awards to James Azucena, Chaboya Maintenance; and Steve Hawkins, Light Rail Operations, as Employees of the Month for October 2004, and Janice Broock, Supervisor of the Quarter for October 2004, and Julia Jones, River Oaks Administration, as Employee of the Month for
July 2004.  Connie Lechnar, CAMM Department, River Oaks Administration, Employee of the Month for October 2004 was unable to attend.

Chairperson Gage congratulated all the employees.

B. Resolution of Commendation for Retiring VTA Employee Rich Golda

Chairperson Gage noted that Rich Golda was unable to attend.                          

Joseph Golda, son of Rich Golda, noted his father’s gratitude and appreciation regarding the resolution of commendation regarding 30 years of employee service to VTA. 

M/S/C (McHugh/Gonzales) to adopt Resolution of Commendation No. 04.10.13 for Retiring VTA Employee Rich Golda.

C. Resolution of Commendation for Retiring Elected Officials

Kurt Evans, Government Affairs Manager, noted due to term limits the following five members of delegation will be leaving California State Legislature after the November ballot election:   Senator John Vasconcellos, Senator Byron Sher, Senator Bruce McPherson, Assembly Member John Dutra, and Assembly Member Manny Diaz. 

NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE INDICATED, THE MOTION PASSED UNANIMOUSLY.

Mr. Evans noted staff’s recommendation that VTA Board of Directors adopt Resolutions of Commendation for each of the legislators to express VTA’s appreciation for their diligent work and efforts in transportation during their years in Sacramento. 

Mr. Evans continued that Assembly Members John Dutra and Manny Diaz stepped to the forefront and became two of the experts in Sacramento regarding transportation issues.   Mr. Evans added that Assembly Members John Dutra and Manny Diaz carried numerous bills in this area and have authored bills sponsored by VTA.  

Mr. Evans noted that all five of the elected officials have been strong supporters of the positions adopted by the VTA Board of Directors State Legislative Program and added that they are all worthy of commendation.  Mr. Evans continued that VTA will miss the elected officials strong leadership and dedication for their representation to the residents of Santa Clara County.

M/S/C (Williams/McHugh) to adopt Resolutions of Commendation No. 04.10.14 thru 04.10.18 for Retiring Elected Officials:

1. Senator John Vasconcellos (Resolution No. 04.10.14)

2. Senator Byron Sher (Resolution No. 04.10.15)

3. Senator Bruce McPherson (Resolution No. 04.10.16)

4. Assembly Member John Dutra (Resolution No. 04.10.17)

5. Assembly Member Manny Diaz (Resolution No. 04.10.18)

D. Adopt Resolution Recognizing October as Domestic Violence Awareness Month

Board Member Dando commented on Domestic Violence and added that it is a very serious issue that cities across the Nation continue to deal with; therefore, Santa Clara County is recognizing the Month of October as Domestic Violence Awareness Month.   Board Member Dando added that hopefully someday a resolution regarding the issue of Domestic Violence will not be required. Board Member Dando thanked VTA Board Members and Council Members across the County and noted that every city in Santa Clara County has taken a pledge to not allow Domestic Violence to go unannounced and un-addressed. 

Board Member Dando continued and noted that last year 6,500 phone calls were received by the police department regarding Domestic Violence.   Board Member Dando added that Domestic Violence is everywhere in Santa Clara County as well as throughout the Nation.  Board Member Dando continued that last year 18 deaths were reported as a result of Domestic Violence and added this year that 7 deaths were reported as a result of Domestic Violence. 

Board Member Dando added that hopefully the message is getting across that Domestic Violence will not be tolerated in Santa Clara County.  Board Member Dando encouraged everyone to be alert and aware of the symptoms of Domestic Violence and to speak up.  Board Member Dando added that the theme this year is “Speak up, Save Lives” to prevent further deaths.

Board Member Dando thanked VTA for their support, participation, and providing transportation for the Walk to End Domestic Violence. Board Member Dando noted that the Seventh Annual City of San Jose’s Elected and Public Officials Walk to End Domestic Violence is scheduled for Friday, October 8, 2004, at San Jose City Hall. 

M/S/C (Dando/McLemore) to adopt Resolution No. 04.10.19 Recognizing October as Domestic Violence Awareness Month.

  
7.

PUBLIC PRESENTATIONS

John Romayov, Interested Citizen, expressed his concern regarding VTA’s fare increases and the impact on the low-income community.        

Bob Jaffee, Council on Aging Member, expressed his concern regarding VTA’s eligibility requirements regarding Paratransit Services.   Mr. Jaffee expressed his concern regarding the allocation of funding to promote VTA’s image and added that the funding should be utilized to provide transportation services for all seniors.    

Keith Uriarte, Organizing Director of American Federation of State, County, and Municipal Employees (AFSCME), expressed his concern regarding VTA’s attempt to restrict employee rights to be represented by AFSCME.

Mr. Bradley distributed a un-scientific survey to VTA Board of Directors regarding the public’s awareness of VTA and VTA’s transportation services.   Mr. Bradley expressed his concern regarding the results obtained from the un-scientific survey.  Mr. Bradley requested a written response from staff regarding the information obtained as a result of the un-scientific survey.

Jerry Grace, Interested Citizen, expressed his concern regarding VTA’s allocating funding to spend $7.7 million on a public relation marketing contract.   Mr. Grace expressed his concern regarding VTA’s fare increase.

  
8.

Policy Advisory Committee (PAC) Chairperson’s Report

Dolly Sandoval, Alternate Board Member and PAC Chairperson, provided a brief report on the September 9, 2004 PAC Meeting.   Ms. Sandoval reported on meeting with VTA Chairperson Gage and Vice Chairperson Pirzynski regarding PAC Agenda Items and policy communication.   Ms. Sandoval continued that City Grouping Reports were received and added that the North City Grouping recommended the appointment of Margaret Okuzumi to the Citizens Advisory Committee (CAC).  Ms. Sandoval noted that the PAC Members received a presentation from VTA Operations Division regarding Fiscal Year 2005/2006 Major Projects and Programs, including Community Bus and Bus Rapid Transit (BRT).  Ms. Sandoval added that PAC Members received cities comments regarding VTA Transit Capital Scenarios and Expenditures.  Ms. Sandoval noted that PAC Members reviewed and commented on the PAC Bylaws and added that VTA Legal Counsel will review and forward the bylaws to the October 14, 2004 PAC Meeting with recommendations for consistency as well as a process to allow PAC to place items on the PAC Agenda.  Ms. Sandoval noted that the PAC Members discussed the Board Agenda item relating to PAC that was deferred at the September VTA Board of Directors Meeting and added that the PAC Members agreed that the Board of Directors should not consider the item until PAC Members complete the review of the draft PAC Bylaws. 

Board Member Chavez queried on the amount of time PAC Members required regarding review of the PAC Bylaws.  Ms. Sandoval responded that PAC Members will begin discussion on a draft next week and will forward a recommendation for consideration to the Board Members at the December 9, 2004 VTA Board of Directors Regular Meeting.

Chairperson Gage noted the request from Ms. Sandoval to defer Agenda Item # 25. A. and added that the request will be considered when the Board of Directors move to that item on the Agenda.

  

CONSENT AGENDA

Chairperson Gage noted requests to remove the following Agenda Items from the Consent Agenda and placed on the Regular Agenda:   Agenda Item # 9., Approve the Minutes of the Board Workshop Meeting of August 13, 2004; Agenda Item # 14., Authorize the General Manager to execute a contract with AT & T Wireless (AT&T) for one year to provide cellular telephone service, with an option to extend the contract on an annual basis for four additional years.   This contract will not exceed $230,000 for the first year with an escalation rate of two percent for each of the next four years, for a total contract amount not to exceed $1,196,930 over the five-year period; and Agenda Item # 19., Reaffirm the Santa Clara Valley Transportation Authority (“VTA”) Investment Policy on Unrestricted and Restricted Funds and the delegation of authority.

  
9.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Approve the Minutes of the Board Workshop Meeting of August 13, 2004.

  
10.

Minutes of the Board of Directors’ Regular Meeting of September 2, 2004

M/S/C (Gonzales/Dando) to approve the Minutes of the Board of Directors’ Regular Meeting of September 2, 2004.

  
 

ADMINISTRATION AND FINANCE COMMITTEE

11.

Citizens Advisory Committee Appointment

M/S/C (Gonzales/Dando) to ratify the appointment of Margaret Okuzumi to the Citizens Advisory Committee (CAC) position representing the North County Cities.

  
12.

Reimbursement Resolution

M/S/C (Gonzales/Dando) to adopt Resolution No. 04.10.20 to preserve the right to use tax-exempt bond proceeds to reimburse the Santa Clara Valley Transportation Authority (VTA) for costs incurred for capital projects and equipment purchases, if VTA, at a future date, decides to issue bonds. 

  
13.

Contract Award for Substance Abuse Professional (SAP) Services

M/S/C (Gonzales/Dando) to authorize the General Manager to approve the award of a contract to Free Life Enterprises for Substance Abuse Professional Services for five years.   The contract value for the five-year period is $400,000. 

  
14.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Authorize the General Manager to execute a contract with AT & T Wireless (AT&T) for one year to provide cellular telephone service, with an option to extend the contract on an annual basis for four additional years.   This contract will not exceed $230,000 for the first year with an escalation rate of two percent for each of the next four years, for a total contract amount not to exceed $1,196,930 over the five-year period. 

  
15.

Renewal of Benefits Contracts

M/S/C (Gonzales/Dando) to authorize the General Manager to renew benefit contracts with Kaiser, PacifiCare, Valley Health Plan, Delta Dental, Pacific Union Dental for VTA employees and retirees for calendar year 2005.   Authorize the General Manager to execute a contract with Custom Benefits Administrators for one year for flexible spending account plan administration and Metropolitan Life Insurance Company for life, accidental death and dismemberment, and long-term disability insurance for three years.

  
16.

Preparation of Environmental Compliance Documents for Highway, Transit and Facility Projects

M/S/C (Gonzales/Dando) to authorize the General Manager to execute task order contracts for the preparation of environmental compliance documents and other environmental support services for highway, transit, and related facility projects with the following firms as funds become available for each project.   Each contract will be for a maximum three-year period with an option for two additional years with a total value not to exceed $2,400,000 for all agreements.

  
17.

Contract Amendment with Mark Thomas & Co. (MTCo) for Final Design and Design Support During Construction of the River Oaks Bicycle and Pedestrian Bridge Project

M/S/C (Gonzales/Dando) to authorize the General Manager to amend the contract with Mark Thomas & Co. for final design and design support during construction of the River Oaks Bicycle and Pedestrian Bridge, increasing the approved contract value by $52,500 for a new total contract value not to exceed $570,000.

  
18.

Valley Transportation Authority (VTA) Permit Fee Policy

M/S/C (Gonzales/Dando) to adopt an amended permit fee schedule and policy adding charges for Restricted Area Access Permits, allowing the General Manager to enter into mutual fee waiver agreements with other public entities, and exempting projects undertaken pursuant to VTA cooperative agreements from fee collection requirements.

  
19.

(Removed from the Consent Agenda and placed on the Regular Agenda.)

Reaffirm the Santa Clara Valley Transportation Authority (“VTA”) Investment Policy on Unrestricted and Restricted Funds and the delegation of authority.

  
20.

Propositions 68 and 70

M/S/C (Gonzales/Dando) to adopt an oppose position for Propositions 68 and 70, two competing measures appearing on the November 2004 general election ballot relating to the expansion of casino-style gambling across California.

  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

21.

Exemption from 2004 CMP Monitoring of Intersections

M/S/C (Gonzales/Dando) to approve the exemption of the following intersections from Congestion Management Program (CMP) Level of Service (LOS) Monitoring during the Year 2004 Cycle:I-880/Coleman Avenue (North) (CMP ID 3052) (City of San Jose); I-880/Coleman Avenue (South) (CMP ID 3053) (City of San Jose); De La Cruz Boulevard/Trimble Road (CMP ID 3090) (City of San Jose); Montague Expressway/Mission College Blvd. (CMP ID 5805) (County of Santa Clara); Montague Expressway/De La Cruz Boulevard (CMP ID 5806) (County of Santa Clara); Montague Expressway/North First Street (CMP ID 5807) (County of Santa Clara). 

  
22.

Removal of CMP Intersection Designation and Addition of New Freeway Segments for CMP Monitoring

M/S/C (Gonzales/Dando) to approve the addition of following freeway segments on SR 87 for CMP Monitoring: between Coleman Avenue and Taylor Street; Between Taylor Street and Skyport Drive; between Skyport Drive and SR 87 split to US 101/North First Street; Between SR 87 split to US 101/North First Street to US 101. Further approve removal of CMP intersections designation from the following intersections from being a CMP intersection:  Guadalupe Parkway/Coleman Avenue (CMP ID No. 3012, City of San Jose); Guadalupe Parkway/Taylor Street (CMP ID No. 3100, City of San Jose); Guadalupe Parkway/Hedding Street (CMP ID No. 3101, City of San Jose).

  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

23.

Contract Amendment for the Coordination of Utility Conflicts and Relocations Contracts

M/S/C (Gonzales/Dando) to authorize the General Manager to amend the contracts with TBE Group, Inc., and Baystate Subsurface Investigation, Inc. (BSI, Inc.) to provide coordination of utility conflicts and relocations consulting services for additional VTA projects requiring these services, but within the original contract amount of $6,200,000 previously authorized by the Board.

The Agenda was taken out of order.

  
  
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REGULAR AGENDA

  
9.

Minutes of the Board Workshop Meeting of August 13, 2004

Board Member Chu noted for the record that at that time he was not a VTA Board Member.

M/S/C (Gonzales/Dando) on a vote of 11 Ayes, to 0 Noes, to 1 Abstentions to approve the Minutes of the Board Workshop Meeting of August 13, 2004.  Board Member Chu abstained.

  
14.

Cellular Telephone Service Contract Award

Board Member Casas noted for the record that at the September 16, 2004 Administration and Finance Committee Meeting that he voted no on the contract; however, clarified that the no vote was not against the contract or work provided by staff.   Board Member Casas noted his concern regarding VTA not currently having a long-term cellular plan, including revenue generation, and opportunities on the property owned by VTA that can offset the costs per cellular services.   Board Member Casas expressed his concern with staff and added that VTA needs to ensure maximizing revenue opportunities for profits. 

M/S/C (Casas/Gonzales) to authorize the General Manager to execute a contract with AT & T Wireless (AT&T) for one year to provide cellular telephone service, with an option to extend the contract on an annual basis for four additional years.   This contract will not exceed $230,000 for the first year with an escalation rate of two percent for each of the next four years, for a total contract amount not to exceed $1,196,930 over the five-year period. 

  
19.

Reaffirm the Investment Policy on Unrestricted and Restricted Funds

Board Member Chavez queried if VTA has community volunteer investment members who provide staff with advise regarding VTA investments.   Roger Contreras, Chief Financial Officer, responded no.

Board Member Chavez noted that the City of San Jose has a group of investment bankers who sit on the board to ensure policy is followed as well as to provide input.  Board Member Chavez queried if staff has considered utilizing and implementing a group of investment bankers to provide input regarding VTA’s investments.   Peter M. Cipolla, General Manager, responded that staff has never utilized or implemented a group of volunteer investment bankers to provide input regarding VTA’s investments.  Board Member Chavez queried on the Investment Committee.  Mr. Cipolla responded that the Administration and Finance Committee is the Investment Committee. 

Mr. Cipolla noted that the Administration and Finance Committee brought forth the investment policy.  Mr. Cipolla added that an outside investment consultant firm advises VTA on various levels of investments.  Mr. Cipolla noted that the investment consultant firm benchmarks the investments performance information and a comprehensive report is reported and forwarded to the Investment Committee on a monthly and quarterly basis.

Board Member Williams noted that Administration and Finance Committee reviews investments and are interested in the investment details, such as if the investments are meeting the standards, providing security, and that the retirement funds are not in jeopardy.  Board Member Williams added that the Investment Committee is concerned with the security and solidity of the investments; therefore, requests feedback and information to be provided on a monthly and quarterly basis. 

M/S/C (Chavez/McLemore) to reaffirm the Santa Clara Valley Transportation Authority (“VTA”) Investment Policy on Unrestricted and Restricted Funds and the delegation of authority.

  
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - Forrest Williams - (See Agenda Item #27.A.)

24.

(Deferred to staff from the Regular Agenda.)

Authorize the General Manager to execute a contract with Burson – Marsteller for community outreach, public education, and marketing services, for an amount not to exceed $7,700,000.   The contract will be for an initial three-year period with two optional one-year extensions.    Forwarded without a recommendation from the Committee. (Deferred from September 2, 2004 VTA Board of Directors Regular Meeting.)

  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - Cindy Chavez - (See Agenda Item #27.B.)

There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.

  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - David Cortese - (See Agenda Item #27.C.)

There were no items submitted for the Regular Agenda by the Transit Planning and Operations Committee.

  
  
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OTHER ITEMS

25.

ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION

Chairperson Gage requested that the following Agenda Items be deferred from Other Items: Agenda Item # 25.A., Response to Policy Advisory Committee referral by Board Chairperson from the August 5, 2004 VTA Board of Directors’ Regular Meeting. (Deferred from September 2, 2004 VTA Board of Directors Regular Meeting.), and Agenda Item # 25.B., Response to request for an additional financial scenario from the August 13, 2004 VTA Board of Directors’ Workshop Meeting. (Deferred from September 2, 2004 VTA Board of Directors Regular Meeting.)

A. (Deferred from the October 7, 2004 VTA Board of Directors Regular Meeting to the December 9, 2004 VTA Board of Directors Regular Meeting.)

Response to Policy Advisory Committee referral by Board Chairperson from the August 5, 2004 VTA Board of Directors’ Regular Meeting. (Deferred from September 2, 2004 VTA Board of Directors Regular Meeting.)

B. (Deferred from the October 7, 2004 VTA Board of Directors Regular Meeting.)

Response to request for an additional financial scenario from the August 13, 2004 VTA Board of Directors’ Workshop Meeting. (Deferred from September 2, 2004 VTA Board of Directors Regular Meeting.)

Board Member Chavez requested discussion regarding the issue of the role of VTA as it relates to the issue regarding employees being represented by AFSCME.  Chairperson Gage responded that discussion regarding the issue would be addressed in Closed Session.

  
26.

LEGISLATIVE REPORT

Chairperson Gage noted that the Legislative Report was sent electronically to the VTA Board of Directors.

On order of Chairperson Gage, there being no objection, the Legislative Report was accepted.        

  
27. SUMMARY MINUTES FROM STANDING COMMITTEES

A. Administration and Finance Committee

On order of Chairperson Gage
, there being no objection, the Administration and Finance Committee Report was accepted as contained in the Agenda Packet.

B. Congestion Management Program and Planning Committee

On order of Chairperson Gage
, there being no objection, the Congestion Management Program and Planning Committee Report was accepted as contained in the Agenda Packet.

C. Transit Planning and Operations Committee

On order of Chairperson Gage
, there being no objection, the Transit Planning and Operations Committee Report was accepted as contained in the Agenda Packet.
  
28.

REPORTS FROM ADVISORY COMMITTEES

A. Committee for Transit Accessibility (CTA)

On order of Chairperson Gage, there being no objection, the Committee for Transit Accessibility (CTA) Report was accepted as contained in the Agenda Packet.

B. Citizens Advisory Committee (CAC)

On order of Chairperson Gage, there being no objection, the Citizens Advisory Committee (CAC) Report was accepted as contained in the Agenda Packet.

C. Bicycle & Pedestrian Advisory Committee (BPAC)

On order of Chairperson Gage, there being no objection, the Bicycle and Pedestrian Advisory Committee (BPAC) Report was accepted as contained in the Agenda Packet.

D. Technical Advisory Committee (TAC)

On order of Chairperson Gage, there being no objection, the Technical Advisory Committee (TAC) Report was accepted as contained in the Agenda Packet.

E. Policy Advisory Committee (PAC)

On order of Chairperson Gage, there being no objection, the Policy Advisory Committee (PAC) Report was accepted as contained in the Agenda Packet.

F. Community Oriented Design Enhancements Committee (CODE) 
(No Meeting Scheduled)

There was no report from the CODE Committee.

  
29. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

Chairperson Gage advised the Board Members that the Reports from the Joint Powers Boards (JPBs) and Regional Commissions were placed in front of them on the dais.

A. Peninsula Corridor JPB

Board Member McLemore provided a brief report regarding the Peninsula Corridor JPB. Board Member McLemore noted a letter sent by VTA General Manager to SamTrans General Manager, San Francisco Muni Executive Director, and Metropolitan Transportation Commission (MTC) regarding October 1, 2004 VTA Board of Directors Workshop Meeting request to identify funding commitments for Caltrain electrification. Board Member McLemore noted that the 2004 Caltrain Short Range Transit Plan (SRTP) was adopted and hopefully have electrification implemented in the 2013 - 2014 time period. Board Member McLemore noted a response letter sent from VTA on the issue regarding pedestrians crossing over the train tracks to the Santa Clara Caltrain Station.

B. Capitol Corridor JPB

There was no report from the Capitol Corridor JPB.

C. Metropolitan Transportation Commission (MTC)

Board Member McLemore provided a brief report regarding MTCs 26th Annual Awards Ceremony and noted that Caltrain Baby Bullet received the Grand Award.  Board Member McLemore announced that VTAs Committee for Transit Accessibility (CTA) Member Barbara Rhodes was honored with the Doris W. Kahn Accessible Transportation Award.
  
30.

REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A.Vasona Light Rail PAB

There was no report from the Vasona Light Rail PAB.

B.Silicon Valley Rapid Transit Corridor PAB

On order of Chairperson Gage, there being no objection, the Silicon Valley Rapid Transit Corridor PAB Report was accepted as contained in the Agenda Packet. 

C. Downtown East Valley PAB  

Board Member Chavez provided a brief report regarding the Downtown East Valley PAB at its meeting on Thursday, September 30, 2004.  Board Member Chavez noted that the PAB received status reports for both the Santa Clara/Alum Rock Corridor and Capitol Expressway Light Rail projects.  Board Member Chavez added that the Santa Clara/Alum Rock Corridor Draft Environmental Impact Statement/Draft Environmental Impact Report was sent to the Federal Transit Administration (FTA) in July 2004, and the report is expected to be released for public review in October 2004.  Board Member Chavez continued that VTA is preparing a Citizen’s Guide that will present a side-by-side comparison of the two alternatives being studied, Enhanced Bus and Single Car Light Rail, and the environmental impacts of each alternative.  Board Member Chavez noted that the PAB received a report on Preliminary Engineering for the Capitol Expressway Light Rail Project.  A consultant contract is being negotiated for Preliminary Engineering from the Alum Rock Station to the future Nieman Boulevard Station.  Board Member Chavez noted the next PAB meeting is scheduled for Thursday, November 4, 2004.

D. Highway PAB-South

There was no report from the Highway PAB-South.

  
31.

REPORT FROM THE CHAIRPERSON

Chairperson Gage noted the rotation schedule for Chairperson and Vice Chairperson positions for the 2005 Board of Directors.   Chairperson Gage added that next year is small cities turn to represent the Chairperson and City of San Jose to serve as Vice Chairperson.  Chairperson Gage noted and advised the Board of Directors that a copy of the Board Memo that memorializes the rotation schedule was placed in front of them on the dais. 

Chairperson Gage appointed Board Members Williams, Dixon and Chairperson Gage as the Nominating Committee for the election of Chairperson and Vice Chairperson for the 2005 Board of Directors. 

Chairperson Gage requested that letters of interest be forwarded to the Office of the Board Secretary by October 25, 2004.  Chairperson Gage announced the date of the next VTA Board of Directors Workshop Meeting scheduled for Friday, November 5, 2004.

Board Member Gonzales submitted a letter nominating Board Member Chavez as
Vice Chairperson for the 2005 Board of Directors.

  
32. REPORT FROM THE GENERAL MANAGER

Mr. Cipolla provided a brief report regarding Traffic Congestion Relief Program (TCRP) Transit Cooperative Research Program, which selects 12 individuals from public and private transportation organization to travel to foreign lands to conduct a two-week study in various transportation systems, which is totally funded by the FTA and TCRP Cooperative Research Program.   Mr. Cipolla announced that Matthew O. Tucker, Chief Operating Officer, was selected to attend the study program.   Mr. Cipolla continued that later this month the study program will be traveling to Brazil, Chile, and Ecuador to study their transportation systems.

Mr. Cipolla reported on the Ridership Performance Report on light rail ridership for the fiscal year to date has improved for the fifth consecutive month.   Mr. Cipolla continued that light rail ridership for the month of August 2004 has increased by almost 36 percent.   Mr. Cipolla noted that light rail has experienced a 30 percent increase in average weekday ridership, Saturday ridership up 57 percent, and Sunday ridership up 45 percent. Mr. Cipolla added that part of the increase in weekend ridership can be attributed to the newly expanded Oakridge Mall.   Mr. Cipolla noted that the new Tasman East/Capitol Extension has been very successful providing more than 4,000 trips per average weekday.

Mr. Cipolla commented on bus ridership for the fiscal year to date is down 10 percent and noted that some of the loss in bus ridership can be attributed to the movement of customers from bus service to the Tasman East extension.
  
33.

ANNOUNCEMENTS

There were no Announcements.

  
34. ADJOURNMENT

On order of Chairperson Gage, there being no objection, the meeting was adjourned at 6:52 p.m.

Respectfully submitted,




Michelle M. Garza, Board Assistant
Board of Directors
  
  
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