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Board Minutes


BOARD OF DIRECTORS MEETING

February 3, 2005

Minutes

1.

CALLED TO ORDER

The Regular Meeting of the Santa Clara Valley Transportation Authority’s (VTA) Board of Directors was called to order by Chairperson Pirzynski at 5:35 p.m. in the Board of Supervisors’ Chambers, County Government Center, 70 West Hedding  Street, San Jose, California.

The Agenda was taken out of order.

  
3. ROLL CALL

Members Present
Jim Beall, Ex-Officio
Nora Campos
David Casas
Cindy Chavez, Vice Chairperson
Dean Chu
David Cortese
Ron Gonzales
Bob Livengood
Jamie Matthews
John McLemore, Ex-Officio
Joe Pirzynski, Chairperson
Forrest Williams

Members Absent
Don Gage
Liz Kniss

Alternates Present
Dennis Kennedy
Pete McHugh
Dolly Sandoval

Alternates Absent
Breene Kerr
Ken Yeager

* Alternates do not serve unless participating as a Member.

A quorum was present.

Board Member Chu took his seat at 5:39 p.m.
  
2.

OATH OF OFFICE

Sandra Weymouth, Board Secretary, administered the Oath of Office to Council Member Nora Campos, the appointment for the City of San Jose representing City Group 1.

  
4.

ORDERS OF THE DAY

There were no Orders of the Day

  
5.

AWARDS AND COMMENDATIONS

Employees of the Month for February 2005

Chairperson Pirzynski presented awards to Rudy Floro, Guadalupe Light Rail Vehicle Maintenance, and Cecilia Crowder, Chaboya, Administration, as Employees of the Month of February 2005.

  
6.

PUBLIC PRESENTATIONS

Jerry Grace, Interested Citizen, addressed the Board of Directors and welcomed the new Board Members.

  
7.

PAC Chairperson’s Report

Chairperson Pirzynski welcomed the new PAC Chairperson, Yoriko Kishimoto.

Ms. Kishimoto provided report regarding the January 13, 2005 PAC Meeting and noted that the following items were discussed: 1) Received presentation from VTA Board Chair Joe Pirzynski regarding the importance of PAC’s role with VTA Board of Directors, 2) Encouraged PAC members to take a macro approach to VTA issues (the “30,000 foot view”), 3) Identified the Ad-Hoc Restructuring Committee, 4) Discussed BART to Silicon Valley Project, 5) Discussed search for a new General Manager, 6) Reviewed 2006 sales tax measure as critical issues for VTA in 2005, 7) Reviewed the content and timeline for VTP 2030, 8) Noted VTA Board of Directors referred the PAC bylaws back to PAC with comments for consideration.

Ms. Kishimoto noted remarks from outgoing PAC Chairperson Dolly Sandoval were highlighted: 1) Defined PAC’s role and responsibilities regarding advising the VTA Board, 2) Strengthening of city groupings, 3) Creation of the monthly work plan,
4) Submit the monthly report to the VTA Board via the PAC Chairperson’s Report.

Eugene Bradley, Santa Clara VTA (SCVTA) Riders Union, welcomed and congratulated Yoriko Kishimoto as the new PAC Chairperson for 2005. 

  

CONSENT AGENDA

8.

Minutes of the Regular Board of Directors’ Meeting of January 6, 2005

M/S/C (Gonzales/McHugh) to approve the Minutes of the Regular Board of Directors’ Meeting of January 6, 2005.

  
 

ADMINISTRATION AND FINANCE COMMITTEE

9.

Contract with Nolte Associates for State Route 85 Noise Mitigation Project

M/S/C (Gonzales/McHugh) to authorize the General Manager to execute a contract with Nolte Associates to perform preliminary engineering and design for the State Route 85 Noise Mitigation Project for a total contract value not to exceed $182,000.

  
10.

Contract Amendment with Brian Kangas Foulk (BKFK) for Final Design of the State Route 17 Corridor – Project E

M/S/C (Gonzales/McHugh)
to authorize the General Manager to amend the contract with Brian Kangas Foulk (BKF) for final design of the State Route 17 Corridor Project E, increasing the approved contract value by $426,172 for a new total contract value not to exceed $1,142,762.

  
11.

Valley Transportation Plan – River Oaks Bicycle/Pedestrian Bridge Project Construction Contract Award

M/S/C (Gonzales/McHugh) to authorize the General Manager to execute a contract in the amount of $2,552,951 with Stevens Creek Quarry, Inc., the lowest responsible bidder for construction of the Route 85/101 South Highway Planting project, a 1996 Measure B Transportation Improvement Program (MBTIP) project.

  
12.

Valley Transportation Plan – River Oaks Bicycle/pedestrian Bridge Project Construction Contract Award

M/S/C (Gonzales/McHugh) to authorize the General Manager to execute a contract in the amount of $1,777,778 with Stevens Creek Quarry, Inc., the lowest responsible bidder for construction of the River Oaks Bicycle/Pedestrian Bridge Project, a Valley Transportation Plan project.   Execution of the contract by the General Manager is conditioned upon the commitment of $235,000 in additional funding from the City of San Jose and the City of Santa Clara.

  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

There were no items submitted for the Consent Agenda by the Congestion Management Program and Planning Committee.

  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

13.

M/S/C (Gonzales/Matthews) to authorize the General Manager to execute a contract in the amount of $555,000 with PICC, Inc., the lowest responsible bidder for the Light Rail Vehicle (LRV) Facility Minimum Improvements Project.  This project is 80 percent federally funded.

  
14.

M/S/C (Gonzales/Matthews) to authorize the General Manager to execute task order contracts, as funds become available, for on-call consultant services to assist staff with the planning and/or implementation of Enhanced Bus/Bus Rapid Transit (BRT), Community Bus Service, Market Segmentation Analysis and Transit Service Optimization studies with the firms listed below for a maximum three-year period with an option for two additional years.  The total value is not to exceed $1,500,000 for all agreements over the next five years.  Those firms are: Cambridge Systematics, Inc., Oakland, CA; DKS Associates Transportation Solutions (in association with IBI Group and Apex Strategies), San Jose, California; Korve Engineering, Inc., San Jose, CA; and Transportation Management and Design, Inc., Carlsbad, CA.

  
  
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REGULAR AGENDA

  
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - ( See Agenda Item # 19.A.)

15.

FY 2004 Transit Operations Performance Report

Board Member McHugh requested information on changes that were made regarding VTA Transit Operations that were imported to the National Transit Database (NTD). His query concerned new methods of allocating costs.   He noted that farebox recovery revenues increased while ridership numbers were decreased. 

Matt Tucker, Chief Operating Officer, responded to the query with information that a presentation was given to the Board in 2004 concerning numbers reported in the NTD and the unique composition of VTA.   Citing VTA is one of a handful of systems with a comprehensive set of responsibilities far beyond the scope of typical transit operations, congestion management, and highway construction.

Board Member McHugh noted that there is a 15.1 percent decrease in ridership making it less apparent that the operation efficiency and the increased fares would result in an overall plus.

Board Member Williams thanked VTA Staff for their diligent work and noted actions taken would assist with farebox recovery ratio and is consistent.

M/S/C (Williams/Gonzales) to receive the presentation on the Fiscal Year 2004 Transit Operations Performance Report.

  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - ( Agenda Item # 19.B.)

16.

Valley Transportation Plan (VTP) 2030

Carolyn M. Gonot, Chief Development Officer, provided a brief overview and update on the Valley Transportation Plan 2030 (VTP 2030).   Ms. Gonot noted that this is an additional update to VTP 2020 adopted by the Board of Directors in December 2000 and will be revisited in 2007.

VTP 2030 is a planning document not a programming document.   It provides programs and policies for transit, roadways, Intelligent Transportation (ITS), Systems Operation Management (SOM), bicycle and pedestrian facilities, and land use/transportation integration.  The adoption of VTP 2030 enables VTA to explore the full range of options to move forward with its overall investment program.  VTA Board has begun development of the long-range transit capital investment plan.  VTP 2030 provides a framework for making key transportation decisions, a plan for investing in the future transportation system, and strategic direction for VTA’s involvement in land use and other livability issues.

Initial recommendations for VTP 2030 allocations and project lists were presented to VTA Board of Directors at the January 8, 2004 meeting and the final recommendations were approved at the April 2004 meeting.   The action followed a six-month public outreach and education program that included VTA Board Workshop Meetings, VTA Advisory Committee Meetings, public open houses, and interactive web site.

Modifications, minor edits, clarifications, corrections, and page reformatting occurred during the review period originating via VTA Standing and Advisory Committees, and public input. Revision of text under Paratransit Services Program reflects the remarks of the Committee for Transit Accessibility. 

Board Member Livengood   inquired concerning the traffic modeling numbers; if at some period in time updates will be needed?   Ms. Gonot noted the highway improvements selected for the plan were evaluated in various Gateway Studies.

Board Member Williams called attention to the 101 Highway South widening at Highway 85 in regards to sound walls.   His concern focused on the noise levels involved with certain projects and complaints received from his constituents.  Ms. Gonot noted that the complaints should be forwarded to VTA staff for evaluation.

Mr. Bradley referenced the report he authored titled “Money for Nothing,” and gave a brief overview of his expenditure plan for VTA.

M/S/C (Chavez/Gonzales) to adopt the Valley Transportation Plan 2030 (VTP 2030) as Santa Clara County’s long-range countywide transportation plan.

  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - (Agenda Item # 19.C.)

There were no items submitted for the Regular Agenda for the Transit Planning and Operations Committee.

  
  
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OTHER ITEMS

17.

ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION

There were no Items of Concern and Referral to Administration.

  
18.

LEGISLATIVE REPORT

Mr. Grace expressed concern regarding our state government in Sacramento.

On order of Chairperson Pirzynski, there being no objection, the Legislative Report was accepted as contained in the Agenda Packet.

  
19.

SUMMARY MINUTES FROM STANDING COMMITTEES

A.  Administration and Finance Committee

On order of Chairperson Pirzynski, there being no objection, the Administration and Finance Committee Report was accepted as contained in the Agenda Packet.


B. Congestion Management Program and Planning Committee

On order of Chairperson Pirzynski, there being no objection, the Congestion Management Program and Planning Committee Notice of Cancellation was accepted as contained in the Agenda Packet.

C. Transit Planning and Operations Committee

On order of Chairperson Pirzynski, there being no objection, the Transit Planning and Operations Committee Report was accepted as contained in the Agenda Packet.

  
20.

REPORTS FROM ADVISORY COMMITTEES

A. Committee for Transit Accessibility (CTA)

On order of Chairperson Pirzynski, there being no objection, the Committee for Transit Accessibility (CTA) Report was accepted as contained in the Agenda Packet.

B. Citizens Advisory Committee (CAC)

On order of Chairperson Pirzynski, there being no objection, the Citizens Advisory Committee (CAC) Notice of Cancellation was accepted as contained in the Agenda Packet.

C. Bicycle & Pedestrian Advisory Committee (BPAC)

On order of Chairperson Pirzynski, there being no objection, the Bicycle & Pedestrian Advisory Committee (BPAC) Notice of Cancellation was accepted as contained in the Agenda Packet.

D. Technical Advisory Committee (TAC)

On order of Chairperson Pirzynski, there being no objection, the Technical Advisory Committee (TAC) Report was accepted as contained in the Agenda Packet.

E. Policy Advisory Committee (PAC)

On order of Chairperson Pirzynski, there being no objection, the Policy Advisory Committee (PAC) Report was accepted as contained in the Agenda Packet.

  
21. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

Chairperson Pirzynski advised the Board Members that the Reports from the Joint Powers Boards (JPBs) & Regional Commissions were placed in front of them on the dais.

A. Peninsula Corridor JPB

On order of Chairperson Pirzynski, there being no objection, the Peninsula Corridor JPB Report was received.

B. Capitol Corridor JPB

On order of Chairperson Pirzynski, there being no objection, the Capitol Corridor JPB Report was received.

C. Dumbarton Rail Corridor Policy Committee

Ex-Officio Board Member McLemore referenced VTA Public Meetings At-A-Glance February 2005 Calendar and noted the Dumbarton Policy Committee Meeting location correction.   He noted the correct location for the meeting is City of Union City in Council Chambers.

On order of Chairperson Pirzynski, there being no objection, the Dumbarton Rail Corridor Policy Committee Transportation Report was received.

D. Metropolitan Transportation Commission (MTC)

Ex-Officio Board Member Beall announced a public hearing regarding the proposed State Budget to be held at the County Government Center, in the Isaac Newton Room, at 9:00 a.m. on Friday, February 4, 2005.

On order of Chairperson Pirzynski, there being no objection, the Metropolitan Transportation Commission (MTC) Report was received.
  
22. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Vasona Light Rail PAB

There was no report from the Vasona Light Rail PAB.

B. Silicon Valley Rapid Transit Corridor PAB

Board Member Gonzales reported that the Silicon Valley Rapid Transit Corridor PAB at its meeting on Wednesday, January 26, 2005: 1) Received a presentation on the Project’s Environmental Approval Status and Community Outreach Plan, 2) Received a project status report that indicated Preliminary Engineering is
27 percent complete and on budget and, 3) Referred to VTA purchase of Union Pacific’s 47 acre Newhall Yard.

Board Member Gonzales noted PAB approval of $76 million in Value Engineering recommendations involve: 1) Realignment of the West Tunnel Portal and yard entrance has been determined, 2) Newhall Yard real estate purchase and reduced tunnel crossover length in downtown San Jose contributed to the budget savings, 3) Additional Value Engineering proposals will be presented to the PAB in the next three to six months, 4) Received a trend report of $77 million in potential scope changes associated with increased tunnel cross passage spacing and increased tunnel diameters.

C. Downtown East Valley PAB  

There was no report from the Downtown/East Valley PAB.

D. Highway PAB – South

There was no report from the Highway PAB – South.

  
23.

REPORT FROM THE CHAIRPERSON     

A. Revised Board Meeting Schedule

M/S/C (Gonzales/Chavez) to modify the 2005 Board Meeting schedule the
April 8 Board Workshop Meeting to April 22, 2005.

B. Board Member Appointments

M/S/C (Gonzales/Chavez) to approve the Board Member Appointments to the following Board Standing Committees.

Administration and Finance
Forrest Williams, Chairperson
Don Gage
David Casas
Jamie Matthews

Congestion Management   Program
Cindy Chavez, Chairperson
Nora Campos
Dean Chu
Liz Kniss

Transit Planning and Operations Committee
David Cortese, Chairperson
Ron Gonzales
Bob Livengood
Joe Pirzynski

A. Ad-Hoc Selection Committee

M/S/C (Gonzales/Chavez) to approve the designation of a Board of Directors Ad-Hoc Selection Committee to oversee and participate in the recruitment and recommendation of a General Manager to the full Board of Directors. The Board of Directors Ad-Hoc Selection Committee includes the following Board of Directors: Chairperson Joe Pirzynski, representing Group III (Campbell, Cupertino, Towns of Los Gatos, Monte Sereno, and Saratoga); Vice Chairperson Cindy Chavez, representing Group I (San Jose); Board Member Don Gage, representing Group V (County of Santa Clara); Board Member Casas, representing Group II (Los Altos, Towns of Los Altos Hills, Mountain View, Palo Alto, Santa Clara and Sunnyvale); and Board Member Livengood, representing Group IV (Gilroy, Milpitas, and Morgan Hill).

  
24.

REPORT FROM THE GENERAL MANAGER

There was no report from the General Manager.

  
25.

ANNOUNCEMENTS

There were no announcements.

  
26.

ADJOURNMENT

On order of Chairperson Pirzynski, there being no objection, the meeting was adjourned at 6:05 p.m.

Respectfully submitted,

 

Jacqueline F. Golzio, Board Assistant
VTA Board of Directors

  
  
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