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Board Minutes

BOARD OF DIRECTORS MEETING

Thursday, February 3, 2005

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California
 

Summary Minutes

1.

CALL TO ORDER at 5:35 p.m.

The Agenda was taken out of order.

   
3.

ROLL CALL

Board Members Present: Beall (Ex-Officio), Campos, Casas, Chavez, Chu, Cortese,Gonzales, Livengood, Matthews, McLemore (Ex-Officio), Pirzynski, Williams                                  

Board Members Absent: Gage, Kniss

Alternate Board Members Present: Kennedy, McHugh, Sandoval

Alternate Board Members Absent: Kerr, Yaeger

*   Alternates do not serve unless participating as a Member.

A quorum was present.

Board Member Chu took his seat at 5:39 p.m.

   
2.

ADMINISTERED OATH OF OFFICE to Council Member Nora Campos, representing Group I (City of San Jose).

   
4.

ORDERS OF THE DAY

There were no Orders of the Day.

   
5.

AWARDS AND COMMENDATIONS

Employees of the Month for February 2005

Presented awards to Rudy Floro, Guadalupe, Light Rail Maintenance, and Cecilia Crowder, Chaboya, Administration; as Employees of the Month for February 2005.

   
6.

PUBLIC PRESENTATIONS

Jerry Grace, Interested Citizen, congratulated the new Members of the Board and expressed his support.

   
7.

Policy Advisory Committee (PAC) Chairperson’s Report           

Welcomed the new PAC Chairperson, Yoriko Kishimoto.

Yoriko Kishimoto, PAC Chairperson, provided report regarding the January 13, 2005 PAC Meeting and noted that the following items were discussed: 1) Received presentation from VTA Board Chair Joe Pirzynski regarding the importance of PAC’s role with VTA Board of Directors 2) Encouraged PAC Members to take a macro approach to VTA issues (the “30,000 foot view”), 3) Identified the Ad-Hoc Restructuring Committee, 4) BART to Silicon Valley Project, 5) Discussed search for a new General Manager, 6) Reviewed 2006 sales tax measure as critical issues for VTA in 2005, 7) Reviewed the content and timeline for Valley Transportation Plan 2030 (VTP 2030), 8) Notified that the VTA Board of Directors referred the PAC bylaws back to PAC with comments for consideration.

Ms. Kishimoto noted remarks from outgoing PAC Chairperson Dolly Sandoval: 1) Defined PAC’s role and responsibilities regarding advising the VTA Board, 2) Strengthening of city groupings, 3) Creation of the monthly work plan, 4) Submit the monthly report to the VTA Board via the PAC Chairperson’s Report.

   

CONSENT AGENDA

8.

Approved the Minutes of the Regular Board of Directors’ Meeting of January 6, 2005.

   
 

ADMINISTRATION AND FINANCE COMMITTEE

9.

Authorized the General Manager to execute a contract with Nolte Associates to perform preliminary engineering and design for the State Route 85 Noise Mitigation Project for a total contract value not to exceed $182,000.

   
10.

Authorized the General Manager to amend the contract with Brian Kangas Foulk (BKF) for final design of the State Route 17 Corridor – Project E, increasing the approved contract value by $426,172 for a new total contract value not to exceed $1,142,762.

   
11.

Authorized the General Manager to execute a contract in the amount of $2,552,951 with Stevens Creek Quarry, Inc., the lowest responsible bidder for construction of the Route 85/101 South Highway Planting project, a 1996 Measure B Transportation Improvement Program (MBTIP) project.

   
12.

Authorized the General Manager to execute a contract in the amount of $1,777,778 with Stevens Creek Quarry, Inc., the lowest responsible bidder for construction of the River Oaks Bicycle/Pedestrian Bridge Project, a Valley Transportation Plan project.   Execution of the contract by the General Manager is conditioned upon the commitment of $235,000 in additional funding from the City of San Jose and the City of Santa Clara.

   
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

 

There were no items submitted for the Consent Agenda for the Congestion Management Program and Planning Committee.

   
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

13.

Authorized the General Manager to execute a contract in the amount of $555,000 with PICC, Inc., the lowest responsible bidder for the Light Rail Vehicle (LRV) Facility Minimum Improvements Project.  This project is 80 percent federally funded.

   
14.

Authorized the General Manager to execute task order contracts, as funds become available, for on-call consultant services to assist staff with the planning and/or implementation of Enhanced Bus/Bus Rapid Transit (BRT), Community Bus Service, Market Segmentation Analysis and Transit Service Optimization studies with the firms listed below for a maximum three-year period with an option for two additional years.  The total value is not to exceed $1,500,000 for all agreements over the next five years.  Those firms are: Cambridge Systematics, Inc., Oakland, CA; DKS Associates Transportation Solutions (in association with IBI Group and Apex Strategies), San Jose, California; Korve Engineering, Inc., San Jose, CA; and Transportation Management and Design, Inc., Carlsbad, CA.

   
   
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REGULAR AGENDA

   
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item # 19.A.)

15.

Received a presentation on the Fiscal Year 2004 Transit Operations Performance Report.

   
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item # 19.B)

16.

Adopted the Draft Valley Transportation Plan 2030 (VTP 2030) as Santa Clara County’s Long-Range Countywide Transportation Plan.           

Eugene Bradley, Santa Clara VTA Riders Union, referenced the report he authored titled “Money for Nothing.”

   
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item # 19.C.)

 

There were no items submitted for the Regular Agenda for the Transit Planning and Operations Committee.

   
   
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OTHER ITEMS

17.

ITEMS OF CONCERN AND REFERRal TO ADMINISTRATION

There were no items of Concern and Referral to Administration.

   
18.

LEGISLATIVE REPORT        

Accepted as contained in the Agenda Packet.           

Mr. Grace expressed concern regarding our state government in Sacramento.

   
19.

SUMMARY MINUTES FROM STANDING COMMITTEES

A. Administration and Finance Committee

Accepted as contained in the Agenda Packet.

B. Congestion Management Program and Planning Committee

Accepted as contained in the Agenda Packet.

C. Transit Planning and Operations Committee

Accepted as contained in the Agenda Packet.

   
20.

REPORTS FROM ADVISORY COMMITTEES                       

A. Committee for Transit Accessibility (CTA)

Accepted as contained in the Agenda Packet.

B. Citizens Advisory Committee (CAC)

Accepted as contained in the Agenda Packet.

C. Bicycle & Pedestrian Advisory Committee (BPAC)

Accepted as contained in the Agenda Packet.

D. Technical Advisory Committee (TAC)

Accepted as contained in the Agenda Packet.

E. Policy Advisory Committee (PAC)

Accepted as contained in the Agenda Packet.

   
21.

REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

Advised the Board Members that the Reports from the Joint Powers Boards (JPBs) and Regional Commissions were placed in front of them on   the   dais.

A.Peninsula Corridor JPB

B. Capitol Corridor JPB            

C. Dumbarton Rail Corridor Policy Committee

Referenced VTA Public Meetings At-A-Glance February 2005 Calendar and noted the Dumbarton Policy Committee Meeting location correction.  Noted the  correct location for the meeting is City of Union City in Council Chambers.

D. Metropolitan Transportation Commission (MTC)

Announced public hearing regarding the proposed State Budget to be held at the County Government Center, in the Isaac Newton Room, at 9:00 a.m. on Friday, February 4, 2005.

   
22.

REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Vasona Light Rail PAB

There was no report from the Vasona Light Rail PAB.

B. Silicon Valley Rapid Transit Corridor PAB 

Heard a report that the Silicon Valley Rapid Transit Corridor PAB at its meeting on Wednesday, January 26, 2005: 1) Received a presentation on the Project’s Environmental Approval Status and Community Outreach Plan, 2) Received a project status report that indicated Preliminary Engineering is 27 percent complete and on budget, 2) Referred to VTA purchase of Union Pacific’s 47 acre Newhall Yard.

Noted PAB approval of $76 million in Value Engineering recommendations involve: Realignment of the West Tunnel Portal and Yard Entrance has been determined.  The Newhall Yard Real Estate purchase and reduced tunnel crossover length in downtown San Jose contributed to the budget savings.  Additional Value Engineering proposals will be presented to the PAB in the next 3 to 6 months.  The PAB received a trend report on $77 million in potential scope changes associated with increased tunnel cross passage spacing and increased tunnel diameters.

C. Downtown East Valley PAB

There was no report from the Downtown/East Valley PAB.

D. Highway PAB – South 

There was no report from the Highway PAB-South.

   
23. REPORT FROM THE CHAIRPERSON

A. Modified the 2005 Board Meeting Schedule

B. Approved Board Member Appointments to the following Board Standing Committees.

Administration and Finance
Forrest Williams, Chairperson
Don Gage
David Casas
Jamie Matthews

Congestion Management Program
Cindy Chavez, Chairperson
Dean Chu
Nora Campos
Liz Kniss

Transit Planning and Operations Committee
David Cortese, Chairperson
Ron Gonzales
Bob Livengood
Joe Pirzynski

C. Approved the designation of a Board of Directors Ad-Hoc Selection Committee to oversee and participate in the recruitment and recommendation of a General Manager to the full Board of Directors. The Board of Directors Ad-Hoc Selection Committee includes the following Board of Directors: Chairperson Joe Pirzynski, representing Group III (Campbell, Cupertino, Towns of Los Gatos, Monte Sereno, and Saratoga); Vice Chairperson Cindy Chavez, representing Group I (San Jose); Board Member Don Gage, representing Group V (County of Santa Clara); Board Member Casas, representing Group II (Los Altos, Towns of Los Altos Hills, Mountain View, Palo Alto, Santa Clara and Sunnyvale); and Board Member Livengood, representing Group IV (Gilroy, Milpitas, and Morgan Hill).
   
24.

REPORT FROM THE GENERAL MANAGER

There was no report from the General Manager.

   
25.

ANNOUNCEMENTS

There were no announcements.

   
26.

ADJOURNED at 6:05 p.m.

   
   
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