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inside/boards/packets/2003/08_aug


BOARD OF DIRECTORS MEETING
THURSDAY, AUGUST 7, 2003
6:00 PM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

AGENDA

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda should complete a form located at the speakers’ podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes. If presenting handout materials, please provide 25 copies to the Board Secretary for distribution to the Board of Directors.

  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.


  • Items with an asterisk (*) may be adopted on the Consent Agenda after the Chairperson or the Board Secretary reads the ordinance titles into the record.


  • All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is available on our website and also at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail: board.secretary@vta.org or TDD: (408) 321-2330. VTA's Home page is on the Web at:

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEM APPEARING ON THIS AGENDA.

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San Jose, CA 95134-1927
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1. CALL TO ORDER
  
2. ROLL CALL
  
3. ORDERS OF THE DAY
  
4. AWARDS AND COMMENDATIONS
  
 
  Employee of the Month for July and August 2003
  
5. Adopt a resolution authorizing the General Manager or Chief Financial Officer to take all necessary steps for VTA to issue bonds secured by and payable from 2000 Measure A in an amount not to exceed $550,000,000 and to file a validation action in the Santa Clara County Superior Court with respect to one or more such bonds. (Buhrer)
  

CONSENT AGENDA

6. Approve the Minutes of the Regular Board of Directors Meeting of June 5, 2003.
  
7. Approve the Minutes of the Joint Meeting of VTA Board of Directors and Santa Clara County Board of Supervisors of June 6, 2003.
  
8. Approve the Minutes of the Special Board of Directors Meeting of June 19, 2003.
  
9. Receive and file the Meeting Record of the Santa Clara Valley Transportation Authority Board of Directors Committee of the Whole Meeting (in lieu of Administration and Finance Committee Meeting) of July 17, 2003.
  
 

BOARD OF DIRECTORS COMMITTEE OF THE WHOLE (COW)

10. Approve the following re-appointments to the Citizens Advisory Committee with a term expiration of June 30, 2005: Ellen Fletcher representing the Bicycle Group (Community Interests), Mas Minami representing Senior Citizens (Community Interests), Connie Rogers representing South County Cities (City/County Grouping), Patricia Sausedo representing National Association of Industrial & Office Properties (Business and Labor), Martin B. Schulter representing Disabled Community (Community Interests), Diane Tripousis representing City of San Jose (City/County Grouping) and Sarah Zimmerman representing South Bay Labor Council (Business and Labor).
  
11. Authorize the General Manager to extend the existing contract with Mercer Investment Consulting, Incorporated to monitor Investment Managers performance, provide asset allocation studies and assist in Investment Manager searches for a period of three years for an amount not to exceed $225,000 with an option to extend for 2 years (one year at a time) at a negotiated amount.
  
12. Authorize the General Manager to extend the existing contract with Union Bank of California for Commercial Banking and Custodial Safekeeping Services for a period of five years for an amount not to exceed $815,000.
  
13. Authorize the General Manager to execute an amendment to the contract with Jacobs Engineering, Inc. for Design Services During Construction in the amount of $99,900 for the North Division Construction Completion Project and authorize payment of $212,000 for additional final design services for a total augmentation of $311,900 bringing the Board authorized Jacobs Engineering Inc. contract total to $2,645,937.
  
14. Authorize the General Manager to amend the contract with URS Corporation for final design and design support during construction of the I-880/Coleman Avenue Interchange Project, increasing the approved contract by $800,000 for a new total contract value not to exceed $8,539,322.
  
15. Authorize the General Manager to amend the contract with Brian Kangas Foulk to include additional project scope for the final design of the Route 87 South HOV Lane Widening Project, increasing the existing contract by $651,800 for a new contract value not to exceed $8,570,743.
  
16. Authorize the General Manager to execute a Memorandum of Understanding (MOU) with the County of Santa Clara, the City of San Jose, and the Santa Clara Valley Water District establishing the organizational framework for the Santa Clara Valley Habitat Conservation Plan/Natural Communities Conservation Plan.
  
17. Authorize the General Manager to increase the authorization for the two task-order contracts for On-Call Biological Services by a total of $300,000 for a new combined value of $875,000.
  
18. Authorize the General Manager to execute a service agreement with San Jose artist Diana Pumpelly Bates in the amount of $584,000 for design, fabrication and installation of CODE projects for the Vasona Light Rail Project.
  
19. Authorize the General Manager to execute a contract with Sunnyvale Towing and Transportation, the lowest responsive and responsible bidder, for bus towing and recovery services. The term of the contract is for one year with four one-year options at an estimated cost of $82,500 for the first year. Options years two, three, four and five are estimated at $85,000, $87,500, $90,000 and $93,000 respectively.
  
20. Adopt a resolution modifying the existing VTA Permit Fee Schedule effective September 1, 2003 to fully recover VTA costs for issuing access and inspection permits to contractors working within VTA properties and facilities or within transit related improvements.
  
21. Authorize the General Manager to amend the contract with Santa Clara Valley Highway Associates for Program Management and Construction Management services for the 1996 Measure B Transportation Improvement Program (MBTIP) increasing the contract value by $19,280,244 for a new total contract value not to exceed $74,657,723 and extending the contract term through December 2006.
  
22. Adopt a resolution to amend Section 2-76 of the VTA Administrative Code pertaining to post employment restrictions to permit former employees to work for VTA consultants and contractors under certain conditions.
  
23. Adopt a support position for AB 839 (Salinas), which deals with public transit security recordings.
  
 

ADMINISTRATION AND FINANCE COMMITTEE

 There were no items submitted for the Consent Agenda by the Administration and Finance Committee.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

 There were no items submitted for the Consent Agenda by the Congestion Management Program and Planning Committee.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

 There were no items submitted for the Consent Agenda by the Transit Planning and Operations Committee.
  
  
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REGULAR AGENDA

  
 

BOARD OF DIRECTORS COMMITTEE OF THE WHOLE (COW)

(See Agenda Item #27.A.)



There were no items submitted for the Board of Directors' Committee of the Whole.
  
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #27.B.)

 There were no items submitted for the Regular Agenda by the Administration and Finance Committee.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #27.C.)

 There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #27.D.)

 There were no items submitted for the Regular Agenda by the Transit Planning and Operations Committee.
  
  
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OTHER ITEMS

23.X. Adopt a resolution declaring and determining that public interest and necessity demand the immediate expenditure of public money to procure and install air conditioning equipment in an amount not to exceed $100,000 without requiring a competitive bid and finding that such a procurement is an emergency that will not permit a delay that would result from a competitive solicitation for bids. (Martin)
  
24. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION
 
25. LEGISLATIVE REPORT
 
26. REPORT FROM AD-HOC FINANCIAL STABILITY COMMITTEE (Verbal Report)
  
27. SUMMARY MINUTES FROM STANDING COMMITTEES

A. Board of Directors Committee of the Whole
B. Administration and Finance Committee - June 2003 and July 2003
C. Congestion Management Program and Planning Committee - June 2003 and July 2003
D. Transit Planning and Operations Committee - June 2003 and July 2003
  
28. REPORTS FROM ADVISORY COMMITTEES

A. Committee for Transit Accessibility (CTA) June 2003 and July 2003
B. Citizens Advisory Committee (CAC) June 2003 and July 2003
C. Bicycle & Pedestrian Advisory Committee (BPAC) June 2003and July 2003
D. Technical Advisory Committee (TAC)June 2003 and July 2003
E. Policy Advisory Committee (PAC) June 2003 and July 2003
F. Community Design Enhancements Committee (CODE) July 2003
  
29. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Metropolitan Transportation Commission (MTC)
  
30. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Tasman/Capitol Light Rail PAB (No Meeting Scheduled)
B. Vasona Light Rail PAB (No Meeting Scheduled)
C. Silicon Valley Rapid Transit Corridor PAB (No Meeting Scheduled)
D. Caltrain PAB (No Meeting Scheduled)
E. Downtown/East Valley PAB
F. Highway PAB - South (No Meeting Scheduled)
  
31. REPORT FROM THE CHAIRPERSON (Verbal Report)

VTA Board of Directors Restructuring Proposal
  
32. REPORT FROM THE GENERAL MANAGER (Verbal Report)
  
33. ANNOUNCEMENTS
 
34. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Boards jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
  
35. CLOSED SESSION

A. Conference with Labor Negotiators
[Government Code Section 54957.6]

Employee Organizations:
County Employees Management Association (CEMA)
Service Employees International Union (SEIU) Local 715
Transportation Authority Engineers and Architects (TAEA)
Amalgamated Transit Union (ATU) Local 265

VTA Designated Representatives:
Kaye L. Evleth, Chief Administrative Officer
Scott Buhrer, Chief Financial Officer
Robert Escobar, Manager, Office of Employee Relations

B. Existing Litigation Conference with Legal Counsel
[Government Code Section 54956.9(a)]

Name of Case: Homer J. Olsen v. VTA
(Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases)

C. Existing Litigation - Conference with Legal Counsel
[Government Code Section 54956.9(a)]

Name of Case: Santa Clara Valley Transportation Authority v. Sobrato, et al. (Santa Clara County Superior Court No. CV 809425--Complaint in Eminent Domain)

RECONVENE TO OPEN SESSION
  
36. CLOSED SESSION REPORT
 
37. Authorize the General Manager to amend and extend the terms and conditions of a labor agreement negotiated between Santa Clara Valley Transportation Authority (VTA) and Transportation Authority Engineers and Architects Association (TAEA). (Evleth)
  
38. ADJOURN
 
  
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Additional Board Packet Information


Board Standing Committees Summary Minutes

Congestion Management Program & Planning Committee

Administration & Finance Committee

Transit Planning & Operations Committee


2003 Calendars

VTA Public Meetings AT-A-GLANCE

 

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