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inside/boards/packets/2003/12_dec


BOARD OF DIRECTORS MEETING
THURSDAY, DECEMBER 4, 2003
4:00 PM

City of San Jose
Council Chambers
801 North First Street
San Jose, California

AGENDA

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda should complete a form located at the speakers’ podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes. If presenting handout materials, please provide 25 copies to the Board Secretary for distribution to the Board of Directors.

  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.


  • Items with an asterisk (*) may be adopted on the Consent Agenda after the Chairperson or the Board Secretary reads the ordinance titles into the record.


  • All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is available on our website and also at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail: board.secretary@vta.org or TDD: (408) 321-2330. VTA's Home page is on the Web at:

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEM APPEARING ON THIS AGENDA.

3331 North First Street
San Jose, CA 95134-1927
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1. CALL TO ORDER
  
2. ADMINISTER OATHS OF OFFICE to newly appointed Board Members.
  
3. ROLL CALL
  
4. ORDERS OF THE DAY
  
5. AWARDS AND COMMENDATIONS
  
 
A. Employees of the Month for December 2003 and Supervisor of the Quarter
  
 
B. Adopt a resolution for retiring employee, Harrison Smith, Transit Foreperson, for 34 years of service.
  

CONSENT AGENDA

6. Approve the Minutes of the Regular Board of Directors Meeting of November 6, 2003.
  
7. Approve the Minutes of the Regular Board of Directors Workshop Meeting of November 7, 2003.
  
 

ADMINISTRATION AND FINANCE COMMITTEE

8. Authorize the General Manager to submit Federal Fiscal Year (FFY) 2004 grant applications and execute grant agreements with the Federal Transit Administration (FTA) for the Section 5307 Urbanized Area Formula Program, Section 5309 Fixed Guideway / New Rail Starts / Bus and Bus Facilities Programs, and Section 3037 Job Access and Reverse Commute Program.
  
9. Adopt resolutions assuring local match for two Metropolitan Transportation Commission (MTC) Transportation for Livable Communities (TLC) funded projects and authorize the General Manager to execute associated contracts with MTC and the State of California Department of Transportation (Caltrans) for the design and construction of the projects as follows: 1) San Fernando Station Plaza/Los Gatos Creek Trail Improvements ($885,000 grant award) and 2) River Oaks Bicycle/Pedestrian Bridge ($1,000,000 grant award).
  
10. Authorize the General Manager to execute an agreement to extend the BART Plus multi-agency ticket program in cooperation with BART and seven other Bay Area transit agencies.
  
11. Authorize the General Manager to execute an agreement to extend the BART Plus multi-agency ticket program in cooperation with BART and seven other Bay Area transit agencies.
  
12. Adopt a support position for AB 428 (Richman) Electric power: direct access, AB 816 (Reyes) Electric power: direct access, and AB 1233 (Horton) Highway capacity enhancement projects
  
13. Adopt a resolution amending Chapter 9 of the Administrative Code to add provisions relating to: 1) contracting services through sealed bidding; 2) contracting for incidental services; 3) utilization of tag-on procurements for services; and 4) execution of Cooperative Agreements with public agencies and public utilities.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

 There were no items submitted for the Consent Agenda by the Congestion Management Program and Planning Committee.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

14. Authorize the General Manager to execute a contract with the lowest responsible bidder, Tron Construction, Inc., in the amount of $635,000, for construction of Noise Mitigation on the Vasona Light Rail Project.
  
15. Authorize the General Manager to execute an amendment to the current contract with Orbital Sciences Corporation (Orbital) for the Advanced Communications System (ACS) to extend the term of the contract, at no additional cost, through December 31, 2005, as needed for project completion.
  
16. Authorize the General Manager to execute a contract with San Jose Forklift (DBA Js Forklift), the lowest responsible and responsive bidder, for Floor Scrubbers and Vacuums preventive maintenance and repair at all VTA Maintenance Divisions. The term of the contract is for three years with two one-year options in the amount of $121,465 per year for the first three years and $126,548 per year for option years four and five. The total amount of the contract including materials and parts is $617,491 for the five-year period.
  
17. Authorize the General Manager to execute a contract with Pacific Power Service Corporation for Emergency Generator, UPS (Uninterruptible Power Systems), and Switchgear preventive maintenance and repair at various VTA facilities. The term of the contract is for three years with two one-year options in the amount of $166,534 for year one, $165,460 for year two, and $169,036 for year three. Option year four is $173,132 and option year five is $174,328. The total amount of the contract is $848,490 for the five-year period.
  
18. Authorize the General Manager to execute a contract with Tri-City Maintenance, the lowest responsive and responsible bidder, for Janitorial Services and Supplies at VTA Operator facilities. The term of the contract is for three years with two one-year options at a cost of $93,800 a year for each of the first three years. Option years four and five are $96,464 and $99,208 respectively. The total amount of the contract is $477,072 for the five-year period.
  
19. Authorize the General Manager to execute a contract with Kingston Constructors, the lowest responsive bidder, in an amount of $3,149,450 for the fabrication, delivery, installation and testing of signal systems equipment for the Tamien to Lick Double Track Project.
  
  
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REGULAR AGENDA

  
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - See Agenda Item #28.A.

20. Adopt a Fare Policy, by resolution, addressing both recovery ratio and pricing/structure goals for the Santa Clara Valley Transportation Authority.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - See Agenda Item #28.B.

21. Approve the 2003 Santa Clara County Congestion Management Program (CMP).
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - See Agenda Item #28.C.

22. Authorize the General Manager to execute a contract with U.S. Traffic for supply and delivery of bus signal priority equipment for use in the Line 22 Bus Rapid Transit (BRT) Project. (Item heard at TP&O September 18, 2003 Meeting.)
  
23. Adopt the Service Management Plan and a resolution formalizing the methods and procedures used to design, develop, evaluate and modify light rail and fixed route bus service, and to outline VTAs overall service management strategy.
  
  
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OTHER ITEMS

24. Receive a status report on the Metropolitan Transportation Commissions Transportation 2030 Regional Program and County Investment Targets. (Evanhoe)
  
25. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION

A. Inquiry from Santa Clara County Supervisor and VTA Alternate Board Member Pete McHugh requesting an oral status report on the reorganization of the Information Technology and Maintenance Departments.

B. Staff response to an inquiry dated November 20, 2003 from Santa Clara County Supervisor and VTA Alternate Board Member Pete McHugh requesting an oral status report on the reorganization of the Information Technology and Maintenance Departments.
  
26. LEGISLATIVE REPORT
 
27. REPORT FROM AD-HOC RESTRUCTURING PROPOSAL COMMITTEE (Verbal Report)
  
28. SUMMARY MINUTES FROM STANDING COMMITTEES

A. Administration and Finance Committee
B. Congestion Management Program and Planning Committee
C. Transit Planning and Operations Committee
  
29. REPORTS FROM ADVISORY COMMITTEES

A. Committee for Transit Accessibility (CTA)
B. Citizens Advisory Committee (CAC)
C. Bicycle & Pedestrian Advisory Committee (BPAC)
D. Technical Advisory Committee (TAC)
E. Policy Advisory Committee (PAC)
  
30. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Metropolitan Transportation Commission (MTC)
  
31. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Tasman/Capitol Light Rail PAB
B. Vasona Light Rail PAB
C. Silicon Valley Rapid Transit Corridor PAB (No Meeting Scheduled)
D. Caltrain PAB (No Meeting Scheduled)
E. Downtown East Valley PAB
F. Highway PAB South
  
32. REPORT FROM THE CHAIRPERSON (Verbal Report)
Appoint a Board Member to the Ad-Hoc Restructuring Proposal Committee replacing departing Board Member Francis La Poll.
  
33. REPORT FROM THE GENERAL MANAGER (Verbal Report)
  
34. ANNOUNCEMENTS
 
35. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Boards jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
  
36. CLOSED SESSION

A. Existing Litigation - Conference with Legal Counsel
[Government Code Section 54956.9(a)]

  1. Name of Case: VTA v. The Pond House I LLC, et al.
    (Santa Clara County Superior Court Case No. CV 810066--Eminent Domain


  2. Name of Case: Homer J. Olsen v. VTA
    (Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases


  3. Name of Case: County Employees Management Association (CEMA) v. VTA, et al.
    (Santa Clara County Superior Court Case No. CV 006 149)


  4. Name of Case: In the Matter of a Controversy Between VTA, Employer, CEMA, Incumbent Union, and AFSME, Petitioner
    (before the State Department of Industrial Relations, no assigned case number)


B. Conference with Labor Negotiators
[Government Code Section 54957.6]

Employee Organizations:
Amalgamated Transit Union (ATU) Local 265

VTA Designated Representatives:
Kaye L. Evleth, Chief Administrative Officer
Scott Buhrer, Chief Financial Officer
Robert Escobar, Manager, Office of Employee Relations

C. Public Employee Performance Evaluation
[Government Code Section 54957]

Title: General Manager
Title: General Counsel

RECONVENE TO OPEN SESSION
  
37. CLOSED SESSION REPORT
 
38. Consider 2004 Compensation Recommendations for VTA General Manager and VTA General Counsel. (Kennedy/Gage/Gonzales)
  
39. ADJOURN
 
  
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Additional Board Packet Information


Board Standing Committees Summary Minutes

Congestion Management Program & Planning Committee

Administration & Finance Committee

Transit Planning & Operations Committee


2003 Calendars

VTA Public Meetings AT-A-GLANCE

 

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