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inside/boards/packets/2006/05_may


BOARD OF DIRECTORS MEETING
May 4, 2006
5:30 PM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

AGENDA

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda or not on the agenda should complete a blue card located at the public information table and hand it to the Board Secretary staff prior to the meeting or before the item is heard. Speakers will be called to address the Board when their agenda item(s) arise during the meeting and are asked to limit their comments to 2 minutes. The amount of time allocated to speakers may vary at the Chairperson's discretion depending on the number of speakers and length of the agenda. If presenting handout materials, please provide 25 copies to the Board Secretary for distribution to the Board of Directors.

  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item be removed from the Consent Agenda by completing a blue card at the public information table and handing it to the Board Secretary staff prior to the meeting or prior to the Consent Agenda being heard.

  • All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on our website, www.vta.org, and also at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary’s Office 48 hours prior to the meeting at (408) 321-5680 or e-mail: board.secretary@vta.org or TDD: (408) 321-2330. VTA’s Home page is on the Web at:

3331 North First Street
San Jose, CA 95134-1927
Administration 408.321.5555
Customer Service 408.321.2300


1. CALL TO ORDER
 
2. ROLL CALL
 
3. ADJOURN TO CLOSED SESSION

A. Conference with Labor Negotiators
[Government Code Section 54957.6]


VTA Designated Representatives:
Roger Contreras, Chief Financial Officer
Bill Lopez, Chief Administrative Officer
Robert Escobar, Manager, Office of Employee Relations

Employee Organization:
Service Employees International Union (SEIU) Local 715

B. Conference with Labor Negotiators
[Government Code Section 54957.6]

VTA Designated Representatives:
Roger Contreras, Chief Financial Officer
Bill Lopez, Chief Administrative Officer
Robert Escobar, Manager, Office of Employee Relations

Employee Organization:
Transportation Authority Engineers and Architects (TAEA)

RECONVENE TO OPEN SESSION
  
4. CLOSED SESSION REPORT
 
5. Authorize the General Manager to enter into an agreement with SEIU to make revisions to the collective bargaining agreement effective May 15, 2006 or thereafter. (Lopez)
  
6. ORDERS OF THE DAY
 
7. AWARDS AND COMMENDATIONS

A. Employees of the Month for May 2006

B. Adopt a Resolution of Commendation for Senator Alfred E. Alquist

  
8. HEARING NOTICE OF INTENTION TO ADOPT RESOLUTION OF NECESSITY

Close Hearing and adopt a Resolution of Necessity determining that the public interest and necessity require the acquisition of fee and easement property interests from a parcel of land owned by Thomas T. H. Lin, et al, located near Gilroy, for the State Route 152/156 Improvement Project.

Property ID/Owner/Assessors Parcel Number
43005-1 & -2/Thomas T.H Lin, et al/APN: 898-23-002

  
9.

REPORT FROM THE GENERAL MANAGER (Verbal Report)

A. Receive a presentation on the Programming and Project Delivery Process and review the Programmed Projects Quarterly Monitoring Report for January to March 2006.

  
10. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Boards jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
  
11. Policy Advisory Committee (PAC) Chairpersons Report. (Glickman)
  

CONSENT AGENDA

12. Approve the Minutes of the Regular Board of Directors Meeting of April 6, 2006.
  
 

ADMINISTRATION AND FINANCE COMMITTEE

13. Appoint VTA Board Ex-Officio Member John McLemore to the BART Warm Springs Extension Project Policy Advisory Committee to represent VTA.
  
14. Authorize the General Manager to execute an agreement to continue the BART Plus multi-agency ticket program in cooperation with BART and eight other Bay Area transit agencies.
  
15. Authorize the General Manager to execute a three-year contract with Vavrinek, Trine, Day and Co. (Vavrinek) to provide financial and compliance audit services to Santa Clara Valley Transportation Authority (VTA) at a cost of $520,000 for the three-year period. Further, authorize the General Manager to extend the contract for two additional one-year options at a price not to exceed $186,000 for the first year of renewal and $192,000 for the second year. Total amount of the contract for the five-year period is $898,000.
  
16. Authorize the General Manager to enter into a contract with Oracle Corporation for software licenses and maintenance support for Oracle products for a period of five years. The contract amount will not exceed $1,626,702.
  
17. Authorize the General Manager to enter into a contract with Advantel to maintain VTAs telephone system and voice network. The term of the contract is for two years, with an option to extend the contract for one additional year. This contract will not exceed $230,000 for the first year; $230,000 for the second year; and $239,200 for the optional third year, for a total contract value not to exceed $699,200 over a three year period.
  
18. Authorize the General Manager to amend the existing agreement with Viscom Products to provide and install video surveillance systems on 20 additional light rail vehicles and provide maintenance for three years, with an option to extend the contract on an annual basis for two additional years of maintenance. The contract amendment will be in the amount of $381,546 for the first three years and $48,100 for two additional years of optional maintenance. Including this amendment, the total contract value will be $2,199,676.
  
19. Authorize the General Manager to execute the final and balancing contract change order with RGW Construction for construction of the Route 237/880 Interchange Stage C, Phase II project for a final contract amount of $27,550,030.79, an increase of $50,031 over the current Board of Directors authorized contract amount.
  
20. Authorize the General Manager to purchase insurance coverage for Excess Liability, General and Auto Liability, Public Officials Errors and Omissions Liability, Property/Boiler and Machinery, Inland Marine for Buses, Vans and Mobile Equipment, Inland Marine for Light Rail Vehicles, and Flood exposures, for the annual Operations Program insurance renewal for an amount not to exceed $1,830,000, from the proposers offering the most advantageous terms to VTA.
  
21. Adopt a support position for SB 1812 (Runner), which would permit Caltrans to participate in a federal pilot program that allows certain states to assume the responsibilities of the Federal Highway Administration (FHWA) under the National Environmental Policy Act (NEPA) for a limited period of time to see if this approach would speed up the delivery of capital improvement projects on the state highway system without a lessening of environmental protection. Specifically, the bill authorizes Caltrans to consent to the jurisdiction of the federal courts with regard to the assumption of FHWAs responsibilities under NEPA and waives the states Eleventh Amendment protection against lawsuits brought in federal court for as long as Caltrans participates in the pilot program. SB 1812 has a two-year sunset.
  
22. Adopt a resolution authorizing the General Manager to execute fund transfer agreements with the State of California Department of Transportation for fiscal years 2006 and 2007 State Transportation Improvement Program Planning, Programming and Monitoring Program.
  
23. Authorize the General Manager to execute a cooperative agreement with the City of Milpitas that specifies the funding, project development and construction responsibilities for landscaping of State Route 237/Interstate 880 Interchange and Tasman East Light Rail Projects.
  
24. Authorize the General Manager to amend the contract with Parsons Transportation Group for final landscaping design and design support services during construction of the State Route 237/Interstate 880 Interchange Landscaping Project, increasing the approved contract value by $300,000 for a new total contract value of $6,055,139 and extending the contract term through December 31, 2007.
  
25. Authorize the General Manager to amend the contract with URS Corporation for final landscaping design and design support services during construction of the Interstate 880/Coleman Avenue Interchange Project, increasing the approved contract value by $350,000 for a new total contract value of $9,267,505 and extending the contract term through December 31, 2007.
  
26. Determine that approximately 1,390 square feet of vacant land located at 392 West San Fernando Street in the City of San Jose is surplus, and authorize the General Manager to execute all documents necessary to sell the parcel of land to Dwight and Roberta Centanne.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

27. Approve the programming of FY 2007 Transportation Fund for Clean Air Program Manager (TFCA 40%) funds.
  
28. Approve an increase of $282,000 in the Bicycle Expenditure Program 1996 Measure B allocation for the River Oaks Bicycle and Pedestrian Bridge for a total allocation of $1.92 million from the 1996 Measure B Bicycle Account.
  
29. Authorize the General Manager to execute Memorandum of Understanding with the Council of San Benito County Governments regarding cooperation on development of transportation solutions for Santa Clara and San Benito Counties.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

There were no items submitted for the Consent Agenda by the Transit Planning and Operations Committee.
  
  
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REGULAR AGENDA

  
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #33.A.)

There were no items submitted for the Regular Agenda by the Administration and Finance Committee.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #33.B.)

There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #33.C.)

30. Adopt a proposed policy to require all mobility device users, such as wheelchair and scooter users, to ride with their devices secured on VTA buses. This policy, if adopted, will have an effective date of January 1, 2007.
  
  
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OTHER ITEMS

31. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION
 
32. LEGISLATIVE REPORT
 
33. SUMMARY MINUTES FROM STANDING COMMITTEES

A. Administration and Finance Committee
B. Congestion Management Program and Planning
C. Transit Planning and Operations Committee
  
34. REPORTS FROM AD HOC COMMITTEES

A. Ridership Initiative to Develop Energy-Efficiency (RIDE) Task Force (Campos)
B. Project Advisory Committee (formerly referred to as the Project Priority and Revenue Advisory Committee) (Chu)
  
35. REPORTS (UNAPPROVED MINUTES) FROM ADVISORY COMMITTEES

A. Committee for Transit Accessibility (CTA)
B. Citizens Advisory Committee (CAC)
C. Bicycle & Pedestrian Advisory Committee (BPAC)
D. Technical Advisory Committee (TAC)
E. Policy Advisory Committee (PAC)
  
36. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Dumbarton Rail Corridor Policy Committee
D. Metropolitan Transportation Commission (MTC)
  
37. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs) AND AD HOC COMMITTEES

A. Vasona Light Rail PAB (No Meeting Scheduled)
B. Silicon Valley Rapid Transit Corridor PAB
C. Downtown East Valley PAB
D. Highway PAB South (No Meeting Scheduled)
E. I-680 Sunol SMART Carpool Lane Policy Advisory Committee
  
38. REPORT FROM THE CHAIRPERSON
 
39. ANNOUNCEMENTS
 
40. ADJOURN
 
  
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Additional Board Packet Information


2006 Calendars

VTA Public Meetings AT-A-GLANCE

 

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