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inside/boards/packets/2006/06_jun


BOARD OF DIRECTORS MEETING
THURSDAY, JUNE 1, 2006
5:30 PM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

AGENDA

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda or not on the agenda should complete a blue card located at the public information table and hand it to the Board Secretary staff prior to the meeting or before the item is heard. Speakers will be called to address the Board when their agenda item(s) arise during the meeting and are asked to limit their comments to 2 minutes. The amount of time allocated to speakers may vary at the Chairperson's discretion depending on the number of speakers and length of the agenda. If presenting handout materials, please provide 25 copies to the Board Secretary for distribution to the Board of Directors.

  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item be removed from the Consent Agenda by completing a blue card at the public information table and handing it to the Board Secretary staff prior to the meeting or prior to the Consent Agenda being heard.

  • All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on our website, www.vta.org, and also at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary’s Office 48 hours prior to the meeting at (408) 321-5680 or e-mail: board.secretary@vta.org or TDD: (408) 321-2330. VTA’s Home page is on the Web at:

3331 North First Street
San Jose, CA 95134-1927
Administration 408.321.5555
Customer Service 408.321.2300


1. CALL TO ORDER
 
2. ROLL CALL
 
3. ADJOURN TO CLOSED SESSION

A. Anticipated Litigation - Conference with Legal Counsel
Significant exposure to litigation pursuant to Government Code Section: 54956.9 (b): One case, pertaining to the Workers' Compensation Claim of Martha Meza.

B. Anticipated Litigation Conference with Legal Counsel
Initiation of litigation pursuant to Government Code Section 54946.9(c):
One potential case.

C. Conference with Labor Negotiators
[Government Code Section 54957.6]

VTA Designated Representatives:
Roger Contreras, Chief Financial Officer
Bill Lopez, Chief Administrative Officer
Robert Escobar, Manager, Office of Employee Relations

Employee Organization:
Service Employees International Union (SEIU) Local 715

D. Conference with Labor Negotiators
[Government Code Section 54957.6]

VTA Designated Representatives:
Roger Contreras, Chief Financial Officer
Bill Lopez, Chief Administrative Officer
Robert Escobar, Manager, Office of Employee Relations

Employee Organization:
Transportation Authority Engineers and Architects (TAEA)

E. Public Employee Performance Evaluation
[Government Code Section 54957]

Title: General Counsel

F. Conference with Labor Negotiators
[Government Code Section 54957.6(a)]

VTA Designated Representatives:
Dean Chu, Vice Chair, Board of Directors
Don Gage, Director
Madison Nguyen, Director

Unrepresented Employee:
General Counsel

RECONVENE TO OPEN SESSION

  
4. CLOSED SESSION REPORT
 
5. ORDERS OF THE DAY
 
6. AWARDS AND COMMENDATIONS

Employees of the Month for June 2006
  
7. REPORT FROM THE GENERAL MANAGER (Verbal Report)
 
8. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Boards jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
  
9. Policy Advisory Committee (PAC) Chairpersons Report. (Verbal Report) (Glickman)
  

CONSENT AGENDA

10. Approve the Minutes of the Regular Board of Directors Meeting of May 4, 2006.
  
 

ADMINISTRATION AND FINANCE COMMITTEE

11. Reaffirm the Investment Policy on Unrestricted and Restricted Funds.
  
12. Ratify the reappointments of Carl Hagenmaier, City of Los Altos; Bill Manry, City of Monte Sereno; Thomas Muniz, City of Gilroy; Bart Thielges, City of San Jose; Richard Swent, City of Palo Alto; Herman Wadler, City of Campbell; and Jim Stallman, City of Saratoga to the Bicycle and Pedestrian Advisory Committee (BPAC) for the term ending June 30, 2008.
  
13. Augment the total value of contracts permitted under the previously approved Transportation Planning and Mass Transit Studies on-call list from $1,000,000 to $2,500,000.
  
14. Adopt a resolution to amend Section 4-28 (b) (3) of the VTA Administrative Code to replace the National Association of Industrial and Office Properties with Building Owners and Managers Association Silicon Valley as a business and labor group representative on the Citizens Advisory Committee; and, further amend Section 3.1 (c) of the Citizens Advisory Committee bylaws to conform to this change.
  
15. Ratify the appointment of Robert Jacobvitz to the Citizens Advisory Committee position representing the Building Owners and Managers Association Silicon Valley.
  
16. Adopt the Travel & Expense Reimbursement Policy (Policy) for all VTA employees, Board Members, and others in the service of VTA.
  
17. Authorize the General Manager to execute separate contracts with Computer Specialists Inc. (CSI) and Systems Services International (SSI) to provide computer system hardware and software support services. The contract with Computer Specialists Inc. will be $300,000 for the first two years and $375,000 for two additional one-year options for service, for a total contract value of $675,000. The contract with Systems Services International will be in the amount of $235,000 for two years of service.
  
18. Adopt a resolution authorizing the General Manager to execute Program Supplements, Fund Exchange and Fund Transfer Agreements with the California Department of Transportation (Caltrans) for federal-aid projects, as required by the Master Agreement pertaining to such Projects entered into between VTA and Caltrans in 1997.
  
19. Authorize the General Manager to execute grants of fee parcels and easements (including utility, maintenance, access and street and highway easements) for 1996 Measure B Highway Program projects, at no cost, to Caltrans, the City of Mountain View, and various utility companies.
  
20. Approve the budget and cost allocation for the Santa Clara Valley Habitat Conservation Plan/Natural Community Conservation Plan.
  
21. Authorize the General Manager to execute a five-year lease agreement, with year-to-year extensions after that time, with Nextel of California Inc. (dba Nextel Communications) to lease a cellular antennae site from VTA starting at $2,500 per month with 3 percent annual increases thereafter.
  
22. Authorize the General Manager to execute all necessary agreements with the City of San Jose, County of Santa Clara and California Department of Transportation (Caltrans) finalizing transfer of properties and establishing long-term maintenance and use of properties and facilities related to the Guadalupe Corridor Project.
  
23. Authorize the General Manager to execute a cooperative agreement with the City of Sunnyvale for the transfer of Federal Transit Administration Federal Fiscal Year 2005 Section 5307 Transit Enhancement funds for the City of Sunnyvales Frances Street Transit Center Project.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

24. Review the Congestion Management Program Financial Audit, Fiscal Year 2005.
  
25. Review the Proactive CMP Reviewed and Approved Quarterly Status Report for January through March 2006.
  
26. Approve project priorities for the FY 2007 Countywide Transportation Development Act (TDA) Article 3 Program.
  
27. Approve the Recommended FY 06-07 Congestion Management Program Work Program and Budget.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

 There were no items submitted for the Consent Agenda by the Transit Planning and Operations Committee.
  
  
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REGULAR AGENDA

  
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #39.A.)

28. Approve the Debt Policy, which establishes guidelines for the issuance and management of VTAs debt.
  
29. Adopt a resolution authorizing the General Manager or Chief Financial Officer to take all necessary actions, enter into agreements and execute documents for VTA to issue bonds in a par amount not to exceed $440 million (2206 Bonds), the proceeds of which will refund VTAs 2003A, 2004A and 2004B Measure A Sales Tax Revenue Bonds, fund additional 2000 Measure A Projects and pay the cost of issuance; and, further authorize the General Manager or Chief Financial Officer to enter into one or more interest swap agreements.
  
30. Receive an update on current status of the Federal Disadvantage Business Enterprise Program (DBE).
  
31. Adopt Resolutions of Necessity determining that the public interest and necessity require the acquisition of fee and utility easement property interests from three parcels of land owned by Blackburn Farms III, L.P., Louis A. Scaglione Jr. and Louis A. Scaglione Jr., et al, located near Gilroy, for the State Route 152/156 Improvement Project.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #39.B.)

32. Adopt the Final Report of the Litter Control and Landscape Maintenance Program and its recommendations, including visual standards and initiation of a demonstration project, and formation of an oversight committee.
  
33. Review the Gilroy Community-Based Transportation Plan.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #39.C.)

34. Approve fare adjustments for the Dumbarton Bridge Express Service, effective August 28, 2006 and receive information on minor service changes.
  
35. Authorize the General Manager to amend the current agreement with the County of Santa Clara for law enforcement services provided by the Santa Clara County Sheriffs Department for one additional year (from July 1, 2006 through June 30, 2007) by $3,237,975 resulting in a total estimated contract value of $27.24 million.
  
  
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OTHER ITEMS

36. Accept the findings of the Southern Gateway Transportation and Land Use Study.
  
37. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION
 
38. LEGISLATIVE REPORT
 
39. SUMMARY MINUTES FROM STANDING COMMITTEES

A. Administration and Finance Committee
B. Congestion Management Program and Planning
C. Transit Planning and Operations Committee
  
40. REPORTS FROM AD HOC COMMITTEES

A. Ridership Initiative to Develop Energy-Efficiency (RIDE) Task Force (Campos)
B. Project Advisory Committee (Chu)
  
41. REPORTS (UNAPPROVED MINUTES) FROM ADVISORY COMMITTEES

A. Committee for Transit Accessibility (CTA)
B. Citizens Advisory Committee (CAC)
C. Bicycle & Pedestrian Advisory Committee (BPAC)
D. Technical Advisory Committee (TAC)
E. Policy Advisory Committee (PAC)
  
42. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Dumbarton Rail Corridor Policy Committee
D. Metropolitan Transportation Commission (MTC)
  
43. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Vasona Light Rail PAB (No Meeting Scheduled)
B. Silicon Valley Rapid Transit Corridor PAB
C. Downtown East Valley PAB (No Meeting Scheduled)
D. Highway PAB South (No Meeting Scheduled)
E. I-680 Sunol SMART Carpool Lane Policy Advisory Committee
  
44. REPORT FROM THE CHAIRPERSON
 
45. ANNOUNCEMENTS
 
46. ADJOURN
 
  
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Additional Board Packet Information


2006 Calendars

VTA Public Meetings AT-A-GLANCE

 

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