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inside/boards/packets/2006/12_dec/121406


BOARD OF DIRECTORS MEETING
Thursday, December 14, 2006


NOTE TIME CHANGE
9:00 AM


Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

AGENDA

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda or not on the agenda should complete a blue card located at the public information table and hand it to the Board Secretary staff prior to the meeting or before the item is heard. Speakers will be called to address the Board when their agenda item(s) arise during the meeting and are asked to limit their comments to 2 minutes. The amount of time allocated to speakers may vary at the Chairperson's discretion depending on the number of speakers and length of the agenda. If presenting handout materials, please provide 25 copies to the Board Secretary for distribution to the Board of Directors.

  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item be removed from the Consent Agenda by completing a blue card at the public information table and handing it to the Board Secretary staff prior to the meeting or prior to the Consent Agenda being heard.

  • All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on our website, www.vta.org, and also at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary’s Office 48 hours prior to the meeting at (408) 321-5680 or e-mail: board.secretary@vta.org or TDD: (408) 321-2330. VTA’s Home page is on the Web at:

3331 North First Street
San Jose, CA 95134-1927
Administration 408.321.5555
Customer Service 408.321.2300


1. CALL TO ORDER
 
2. ROLL CALL
 
3. ADJOURN TO CLOSED SESSION

Conference with Labor Negotiators
[Government Code Section 54957.6]

VTA Designated Representatives:
Roger Contreras, Chief Financial Officer
Bill Lopez, Chief Administrative Officer
Robert Escobar, Manager, Office of Employee Relations

Employee Organization:
American Federation of State, County, and Municipal Employees (AFSCME)

RECONVENE TO OPEN SESSION
  
4. CLOSED SESSION REPORT
 
5. ORDERS OF THE DAY
  
6. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR A TERM EXTENDING FROM JANUARY 2007 THROUGH DECEMBER 2007
 
7. AWARDS AND COMMENDATIONS

A. Employees of the Month for December 2006

B. Adopt a Resolution of Commendation for Senator Liz Figueroa

C. Adopt a Resolution of Commendation for Assembly Member Rebecca Cohn

D. Adopt a Resolution of Commendation for Assembly Member Simon Salinas

E. Adopt Resolutions of Commendation for Outgoing Board Members
  
8. REPORT FROM THE GENERAL MANAGER (Verbal Report)
 
9. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Boards jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
  
10. Policy Advisory Committee (PAC) Chairpersons Report.
 

CONSENT AGENDA

  
11. Approve the Minutes of the Board of Directors Meeting of November 2, 2006.
 
 

ADMINISTRATION AND FINANCE COMMITTEE

12. Reappointments to the Committee for Transit Accessibility (CTA)

Approve the Reappointments of David Grant, Troy Hernandez, Majorie Jensen, David Julian, Jeannette Law, Aaron Morrow, Barbara Rhodes, and Thomas Slack to the Committee for Transit Accessibility (CTA) for a two-year term. or a two-year term.
  
13. State Legislative Advocacy Contract

Authorize the General Manager to execute a new contract with Smith, Watts & Company for state legislative advocacy services for a period of three years in the amount of $165,600. The term of the contract would be from January 1, 2007, to December 31, 2009. During the three-year term of the contract, the fixed retainer would be $4,200 per month for the first year, $4,600 per month for the second year and $5,000 per month for the third year. Further authorize the General Manager, at his discretion, to extend this contract after December 31, 2009, for two additional one-year periods at a fixed retainer rate to be negotiated, but which could not exceed $5,400 per month for the first year and $5,800 per month for the second year.
  
14. Implementation of No Smoking Policy at VTA Bus Shelters, Light Rail Platforms and Transit Center Platforms

Authorize the General Manager to implement a No Smoking policy at VTA bus shelters, light rail platforms and transit center platforms.
  
15. Technical Advisory Committee Recommendations on Playing a More Vital Role in Interacting With and Advising the Board of Directors

Review and provide feedback on the initial recommendations developed by the Technical Advisory Committee, as requested, on how to enhance Committee effectiveness and relationships to the Policy Advisory Committee and VTA Board of Directors.
  
16. Program and Construction Management Services VTA Capital Projects

Authorize the General Manager to execute a contract with South Bay Transportation Associates (SBTA), a joint venture of Hatch Mott MacDonald and URS Corporation, for program and construction management services for a period of three years in the amount of $35.3 million. The term of the initial contract would be from January 1, 2007 to December 31, 2009, with additional amendments and extensions contemplated for an additional seven years once the transit and highway capital programs are better defined. Also, authorize an adjustment to the current 2000 Measure A Capital Budget for Fiscal Year 2007 as necessary to commit $2 million for anticipated program management costs through June 2007. Further, authorize the General Manager, for reasons of cost efficiencies, to terminate for convenience the Valley Highway Associates contract for Program and Construction Management Services for the 1996 Measure B Highway and VTP 2020 Programs on January 1, 2007, and rollover an estimated $4.2 million in remaining budget to the new SBTA contract.
  
17. Santa Clara Valley Water District Cooperative Agreement for the Combined Design of Lower Berryessa Creek Flood Protection and Union Pacific Track Relocation Improvements

Authorize the General Manager to execute a Cooperative Agreement with Santa Clara Valley Water District (SCVWD) for the combined design of Lower Berryessa Creek Flood Protection Improvements and Union Pacific Track Relocation in an amount not to exceed $2.0 million. The recommended cost sharing agreement will provide that VTA and SCVWD share the costs of design equally with the maximum financial contribution by VTA not to exceed $1.0 million.
  
18. 1996 Measure B Transportation Improvement Program - Route 17 Highway Planting Construction Contract Award

Authorize the General Manager to execute a contract in the amount of $891,198 with Watkin and Bortolussi Inc./Forster & Kroeger Landscape Maintenance (a Joint Venture), the lowest responsible bidder, for construction of the Route 17 Highway Planting project, a 1996 Measure B Transportation Improvement Program (MBTIP) project. (Collins)
  
19. 1996 Measure B Program Transportation Improvement Program (MBTIP) Executive Summary of the Semi-Annual Report for December 2006

Approve amendments to Rail, Highway and Program-wide project budgets for a net decrease of $1.4 million in total program expenditures as detailed in the attached 1996 Measure B Transportation Improvement Program Semi-Annual Report for December 2006.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

20. Community Design & Transportation Program Capital Grants

Approve the project list to program $5,843,440 in Community Design & Transportation Program Capital Grants.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

There were no items submitted for the Consent Agenda by the Transit Planning and Operations Committee.
  
  
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REGULAR AGENDA

  
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #35.A.)

21. Fiscal Year 2007 Budget Service

Approve amendment of the FY 2007 Operating Budget, augmenting the total appropriation by $6.7 million to fund increasing operating costs, along with an increased estimate of $26.2 million in operating revenues; approve amendment of the FY 2007 VTA Enterprise Capital Budget to reduce $1.5 million in grant funding, to be funded from VTA Enterprise funds; the two actions result in a net projected increase in Operating Reserves of $18.0 million; and further, approve amendment of the FY 2007 Measure A Capital Budget, increasing appropriations by $45.0 million.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #35.B.)

22. Designate BRIDGE Housing and Blake Hunt Ventures as the Selected Developer and Avalon Bay Corporation and ROEM Corporation as the Alternate Selected Developer for the Capitol Light Rail Transit site.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - (See Agenda Item #35.C)

23. Surface Guideway Design and Engineering Services Silicon Valley Rapid Transit Project

Authorize the General Manager to execute a contract amendment with HNTB Corporation in an amount not to exceed a total of $36.6 million for a new total contract amount of $60.5 million and extend the contract term to December 31, 2008, for design and engineering services necessary to complete 65 percent design development of the surface guideway alignment portions of the Silicon Valley Rapid Transit Project. Also, authorize an adjustment to the current 2000 Measure A Capital Budget for fiscal year 2007 as necessary to commit $10.6 million for anticipated engineering costs through June 2007.
  
24. Tunnel Guideway Desing and Engineering Services Silicon Valley Rapid Transit Project

Authorize the General Manager to execute a contract amendment with the HMM/Bechtel Joint Venture in an amount not to exceed $43.3 million, increasing the total contract amount to $94.5 million, and extending the contract term to December 31, 2008, for project-wide support services, and design and engineering services necessary to complete 65 percent design development of the tunnel alignment portions of the Silicon Valley Rapid Transit Project. Also, authorize an adjustment to the current 2000 Measure A Capital Budget for fiscal year 2007 as necessary to commit $8.8 million for anticipated engineering costs through June 2007.
  
25. Yard & Shops Facilities Design and Engineering Services Silicon Valley Rapid Transit Project

Authorize the General Manager to execute a contract amendment with STV Incorporated in an amount not to exceed $9.5 million, increasing the total contract amount to $20.5 million, and extending the contract term to June 30, 2008, for design and engineering services resulting in a set of documents that will be used to put together a Design-Build contract package for the construction of the Yard and Shops facilities of the Silicon Valley Rapid Transit Project. Also, authorize an adjustment to the current 2000 Measure A Capital Budget for fiscal year 2007 as necessary to commit $3.3 million for anticipated engineering costs through June 2007.
  
26. Passenger Stations Design and Engineering Services Silicon Valley Rapid Transit District

Authorize the General Manager to execute a contract amendment with Earth Tech, Inc. in an amount not to exceed $22.0 million, increasing the total contract amount to $38.9 million, and extending the contract term to December 31, 2008, for design and engineering services necessary to complete 65 percent design development of the passenger station facilities for the Silicon Valley Rapid Transit Project. Also, authorize an adjustment to the current 2000 Measure A Capital Budget for fiscal year 2007 as necessary to commit $5.7 million for anticipated engineering costs through June 2007.
  
27. Systems Design and Engineering Services Silicon Valley Rapid Transit District

Authorize the General Manager to execute a contract amendment with the PGH Wong Engineering, Inc. and Parsons Brinkerhoff Quade & Douglas, Inc. (Wong/PB) Joint Venture in an amount not to exceed $15.0 million, increasing the total contract amount to $29.22 million, and extending the contract term to December 31, 2008, for design and engineering services necessary to complete 65 percent design development of the systems components of the Silicon Valley Rapid Transit Project. Also, authorize an adjustment to the current 2000 Measure A Capital Budget for fiscal year 2007 as necessary to commit $2.5 million for anticipated engineering costs through June 2007.
  
28. Design Integration Engineering Services Silicon Valley Rapid Transit Project

Authorize the General Manager to execute a contract amendment with Booz Allen Hamilton, Inc. in an amount not to exceed $9.0 million, increasing the total contract amount to $14.0 million, and extending the contract term to December 31, 2008, for design integration engineering services necessary to complete 65 percent design development of the design integration requirements of the Silicon Valley Rapid Transit Project. Also, authorize an adjustment to the current 2000 Measure A Capital Budget for fiscal year 2007 as necessary to commit $2.0 million for anticipated engineering costs through June 2007.
  
29. Amendment of Contract with General Design Consultant for the Caltrain South County Capacity Improvement Project

Authorize the General Manager to execute a contract amendment with DMJM+HARRIS for additional design services on the Caltrain South County Capacity Improvement Project in an amount not to exceed $3.96 million for a new contract amount of $7.96 million, and to extend the contract term through August 2, 2008.
  
30. Agreement for Relocation of Verizon/MCI, Qwest and Sprint Facilities for the Caltrain South County Capacity Improvement Program

Authorize the General Manager to execute an Agreement in the amount of $6.5 million for the relocation of Verizon/MCI, Qwest and Sprint Company Facilities required for the Caltrain South County Capacity Improvement Program.
  
  
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OTHER ITEMS

31. State Infrastructure Bond for Transportation - Corridor Mobility Improvement Account

Approve Corridor Mobility Improvement Account (CMIA) Infrastructure Bond Project Nominations.
  
32. Caltrain Joint Powers Board Agreement

Approve Chairperson Cindy Chavez appointment of Member Forrest Williams to the Caltrain Joint Powers Board.
  
33. ITEMS OF CONCERN AND REFERRAL TO ADMISTRATION
 
34. Monthly Legislative History Matrix
 
35. SUMMARY MINUTES FROM STANDING COMMITTEES

A. Administration and Finance Committee
B. Congestion Management Program and Planning
C. Transit Planning and Operations Committee
  
36. REPORTS (UNAPPROVED MINUTES) FROM ADVISORY COMMITTEES

A. Committee for Transit Accessibility (CTA)
B. Citizens Advisory Committee (CAC)
C. Bicycle & Pedestrian Advisory Committee (BPAC)
D. Technical Advisory Committee (TAC)
E. Policy Advisory Committee (PAC)
  
37. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Dumbarton Rail Corridor Policy Committee
D. Metropolitan Transportation Commission (MTC)
  
38. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Vasona Light Rail PAB (No Meeting Scheduled)
B. Silicon Valley Rapid Transit Corridor PAB
C. Downtown East Valley PAB
D. Highway PAB South (No Meeting Scheduled)
E. I-680 Sunol SMART Carpool Lane Policy Advisory Committee (No Meeting Scheduled)
  
39. REPORT FROM THE CHAIRPERSON (Verbal Report)

A.Adopt the Board of Directors Meeting Schedule for 2007.
  
40. ANNOUNCEMENTS
 
41. ADJOURN
 
  
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Additional Board Packet Information


2007 Calendars

VTA Public Meetings AT-A-GLANCE

 

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