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inside/boards/packets/2008/01_jan


BOARD OF DIRECTORS MEETING
January 3, 2008
5:30 PM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

AGENDA

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda or not on the agenda should complete a blue card located at the public information table and hand it to the Board Secretary staff prior to the meeting or before the item is heard. Speakers will be called to address the Board when their agenda item(s) arise during the meeting and are asked to limit their comments to 2 minutes. The amount of time allocated to speakers may vary at the Chairperson's discretion depending on the number of speakers and length of the agenda. If presenting handout materials, please provide 25 copies to the Board Secretary for distribution to the Board of Directors.

  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item be removed from the Consent Agenda by completing a blue card at the public information table and handing it to the Board Secretary staff prior to the meeting or prior to the Consent Agenda being heard.

  • All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on our website, www.vta.org, and also at the meeting. Any document distributed less than 72 hours prior to the meeting will also be made available to the public at the time of distribution. Copies of items provided by members of the public at the meeting will be made available following the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary’s Office 48 hours prior to the meeting at (408) 321-5680 or e-mail: board.secretary@vta.org or TDD: (408) 321-2330. VTA’s Home page is on the Web at:

3331 North First Street
San Jose, CA 95134-1927
Administration 408.321.5555
Customer Service 408.321.2300


1. CALL TO ORDER
 
2. ADMINISTER OATHS OF OFFICE to newly appointed Board Members.
  
3. ROLL CALL
 
4. ORDERS OF THE DAY
 
5. AWARDS AND COMMENDATIONS

A. Employees of the Month for January 2008
B. Resolution for Retiring VTA Employee Sherry Wilkins
  
6. Policy Advisory Committee (PAC) Chairpersons Report. (Moylan)
  
7. REPORT FROM THE GENERAL MANAGER (Verbal Report)
  
8. REPORT FROM THE CHAIRPERSON (Verbal Report)

Approve Appointments to Board Standing Committees for 2008.
  
9. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Boards jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.
  

CONSENT AGENDA

10. Approve the Minutes of the Regular Board of Directors Meeting of December 13, 2007.
  
11. Ratify the appointments of Chris Fernandez representing County of Santa Clara and Cheryl Bunnell representing the City of Milpitas to the Bicycle and Pedestrian Advisory Committee (BPAC) for the term ending June 30, 2008. (Ristow)
  
12. Approve nominations to fill vacancies on the Committee for Transit Accessibility (CTA) for a two-year term beginning January 1, 2008. (Smith)
  
13. Adopt a resolution authorizing the General Manager to execute with the California Department of Transportation (Caltrans) all Master Agreements, Program Supplement Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments thereto and all other necessary agreements and documents to accept and use Federal and State funds. (Ristow)
  
14. Adopt a resolution authorizing the General Manager to execute fund transfer agreements with the State of California Department of Transportation for fiscal years 2008 and 2009 State Transportation Improvement Program (STIP) Planning, Programming and Monitoring Program. (Ristow)
  
15. Receive the Proactive CMP Reviewed and Approved Projects Quarterly Report July through September 2007. (Ristow)
  
16. Approve the modification of criteria used to evaluate and select projects for the Local Streets & County Roads (LS&CR) Program. (Ristow)
  
17. Approve a countywide review and screening of candidate locations for noise reduction projects on freeways and expressways, and approve the use of up to $400,000 in Congestion Management Program budget to implement the screening program. (Ristow)
  
18. Adopt a resolution certifying that VTA is an eligible and responsible sponsor for the San Jose Airport People Mover Project in the State Transportation Improvement Program and authorize the General Manager to submit applications for Regional Transportation Improvement Program (RTIP) funding for this project. (Ristow)
  
 

ADMINISTRATION AND FINANCE COMMITTEE

NOTE: THE A&F COMMITTEE DID NOT MEET IN DECEMBER 2007

There were no items submitted for the Consent Agenda by the Administration and Finance Committee.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

NOTE: THE CMPP COMMITTEE DID NOT MEET IN DECEMBER 2007

There were no items submitted for the Consent Agenda by the Congestion Management Program and Planning Committee.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE

19. Authorize the General Manager to execute a contract with Kinetics Mechanical Service Incorporated, the lowest responsible and responsive bidder, for the replacement of five heating ventilation and air conditioning (HVAC) units and the addition of one unit heater at the Guadalupe Light Rail Division in the amount of $394,679. (Smith)
  
20. Authorize the General Manager to execute a contract with Stacy & Witbeck, Inc., the lowest responsible bidder, in an amount of $1,791,940 for the construction of the Rail Rehabilitation Downtown Transit Mall Project. This contract is 80 percent federally funded. (Robinson)
  
21. Authorize the General Manager to execute a contract with Pacific States Environmental Contractors, Inc., the lowest responsible bidder, in the amount of $1,190,872 for contaminated soil transportation and disposal from VTAs Newhall Yard site to a State permitted landfill site. Also, authorize a contingency amount of $300,000 for additional contaminated soil disposal, if necessary, in lieu of the 15 percent change order contingency delegated to the General Manager. (Robinson)
  
22. Authorize the General Manager to: 1) amend the contract with ARUP LTD to develop a Bus Rapid Transit (BRT) Strategic Plan to study candidate BRT corridors identified in VTAs long-range plan; increase the approved contract value by $440,000 for a new total contract value of $1,540,000; and 2) extend the term of the contract through October 3, 2010. (Ristow)
  
  
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REGULAR AGENDA

  
23. Approve the 2008 State Legislative Program for the Santa Clara Valley Transportation Authority (VTA). (Evans)
  
24. Request an allocation of $6,882,201 from the Metropolitan Transportation Commission (MTC) for work to be performed for the TransLink´┐Ż Ticket Vending Machine Integration project, as stated in the Initial Project Report (IPR). (Lopez)
  
25. Approve the list of projects for the Caltrain Service Upgrades Safety Improvements Project. (Robinson)
  
26. Approve the settlement reached with Stevens Creek Quarry, Inc. to resolve the Government Code Claim on the River Oaks Bicycle and Pedestrian Bridge construction contract in the total amount of $500,486 which includes release of retention in the amount of $148,486 and additional payment in the amount of $352,000. Authorize the General Manager to amend the construction contract by $352,000 for a new contract amount of $2,142,096. This exceeds the currently approved Board authorized contract authority by $97,651. Additionally, to fund the settlement and associated administrative costs, authorize a $250,000 increase in appropriation to the River Oaks Bicycle and Pedestrian Bridge Project in the VTP Highway Program. This appropriation will increase the project budget from $3,322,000 to $3,572,000. (Robinson)
  
 

ADMINISTRATION AND FINANCE COMMITTEE CHAIRPERSON'S REPORT - NOTE: THE A&F COMMITTEE DID NOT IN DECEMBER 2007.

 There were no items submitted for the Regular Agenda by the Administration and Finance Committee.
  
 

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE CHAIRPERSON'S REPORT - NOTE: THE CMPP DID NOT IN DECEMBER 2007.

 There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.
  
 

TRANSIT PLANNING AND OPERATIONS COMMITTEE CHAIRPERSON'S REPORT - See Agenda Item #29.C.

27. Approve the modification to the existing Community Bus Line 88 starting in July 2008 to serve both Midtown and South Palo Alto, provide additional peak period frequency and expand service to Gunn High School; further, approve the deletion of Community Bus Line 89 and reinvest the service hours into the modified Community Bus Line 88. (Ristow)
Attachments
  
  
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OTHER ITEMS

28. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION
 
29. SUMMARY MINUTES FROM STANDING COMMITTEES

A. Administration and Finance Committee
B. Congestion Management Program and Planning Committee
C. Transit Planning and Operations Committee
  
30. REPORTS (UNAPPROVED MINUTES) FROM ADVISORY COMMITTEES

A. Committee for Transit Accessibility (CTA)
B. Citizens Advisory Committee (CAC) and 2000 Measure A Citizens Watchdog Committee (CWC)
C. Bicycle & Pedestrian Advisory Committee (BPAC)
D. Technical Advisory Committee (TAC) E. Policy Advisory Committee
  
31. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Dumbarton Rail Corridor Policy Committee
D. Metropolitan Transportation Commission (MTC)
  
32. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Vasona Light Rail PAB (No Meeting Scheduled)
B. Silicon Valley Rapid Transit Corridor PAB (No Meeting Scheduled)
C. Downtown East Valley PAB (No Meeting Scheduled)
D. Highway PAB South
E. I-680 Sunol SMART Carpool Lane Policy Advisory Committee
  
33. ADJOURN TO CLOSED SESSION

A. Conference with Labor Negotiators
[Government Code Section 54957.6]

VTA Designated Representatives:
Jerry Mikolajczyk, Chief Financial Officer
Bill Lopez, Chief Administrative Officer
Robert Escobar, Manager, Office of Employee Relations

Employee Organization:
Amalgamated Transit Union (ATU)

B. Public Employee Performance Evaluation
[Government Code Section 54957]

Title: General Counsel

RECONVENE TO OPEN SESSION
  
34. CLOSED SESSION REPORT
 
35. ANNOUNCEMENTS
 
36. ADJOURN
 
  
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Additional Board Packet Information


2008 Calendars

VTA Public Meetings AT-A-GLANCE

 

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