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Board of Directors Meeting

June 23, 2000

 

Summary Minutes

REVISED SUMMARY MINUTES

1. CALLED TO ORDER at 8:40 a.m.

ROLL CALL: Members Present: Beall, Chavez, Eakins, Gonzales, Kennedy, D., Kennedy, J., McHugh, McLemore Noe, Powers, Valerio

Members Absent: Matthews, Woody

2. ORDERS OF THE DAY

Vice Chairperson Valerio announced that Chairperson Alvarado was ill and could not be in attendance. He also announced that there will be an adjournment to Closed Session at Noon during the lunch break.

Accepted Orders of the Day.

3. PUBLIC PRESENTATIONS

Vice Chairperson Valerio announced that Santa Clara Valley Transit Authority (VTA) was distinguished with the Second Annual Bay Area Homeless Service Award Honoring Community Activity to Turn Homelessness Around at an awards ceremony sponsored by the Regional Steering Committee on Homelessness and Housing.

Edward Mason, interested citizen, expressed concern regarding expenditure of 1996 Measure A and B funds.

Board Member Kennedy, D. took his seat at 8:47 a.m. and Board Member Springer relinquished his seat as the representative for Group 4.

Board Member Beall took his seat at 8:48 a.m.

4. Approved amendments to the Administrative Code provisions governing Purchasing and Contracting (Chapter 9), to add a new Article III, pertaining to the Responsibility of Bidders and Contractors.

Board Member Chavez requested a report from VTA staff to define "trustworthiness, responsibility and satisfactory conduct" and further requested discussion regarding the definition of "sub-contractor". Board Member Chavez requested reports regarding the terms and conditions used in the process of pre-qualification which is also being worked on by the State-Wide Group. Board Member Chavez further requested that when the State-Wide Group completes their report, it be brought back to the Board for review.

Board Member Gonzales requested information regarding the contracting field as it relates to this industry including names, data and the number of contractors who have traditionally competed in this marketplace.

5. Authorized the General Manager to amend the contract with Mark Thomas & Co. for final design of the I-880 Widening Project to include the new Coyote Creek/Brokaw Road Bridge, increasing the approved contract by $950,000 for a new value not to exceed $4,160,000.

6. Authorized the General Manager to execute a contract with R&L Brosamer, Inc., the lowest responsible bidder, in the amount of $45,936,940, for construction of the Tasman East Light Rail Project - I-880 to Autumnvale Civil & Structural improvements. This contract is 88% federally funded.

7. Authorized the General Manager to execute a contract with Dennis J. Amoroso Construction Co., Inc., the lowest responsible bidder for the North Division Reconstruction Project, in the amount of $20,994,000. This contract is 80% federally funded.

Board Member Gonzales thanked staff for the additional consideration and expressed his appreciation to the Board of Directors for their patience.

8. Adopted a support position for the following pieces of legislation: AB 1968 (Wiggins) - Collaborative Planning Grants, AB 2140 (Keeley) - Regional Transportation Plans, AB 2366 (Margett) - Design-Build Contracting, AB 2931 (Committee on Transportation ) -Seven-Year STIP, SB 1726 (Burton) - Zero-Emission Vehicles and SB 1815 (Vasconcellos) - Smart-Growth Planning; and further, adopted an oppose position for the following piece of legislation: AB 2929 (Torlakson) - BART Buy-In.

9. Received a status report on VTP 2020 Schedule.

The Board of Directors stressed leadership with community involvement whenever the VTP 2020 Plan was amended. VTA Board of Directors determined that an information feedback loop needs to be developed.

10. Reviewed and discussed VTP 2020 process for project selection, planning, programming and delivery.

Board Member Gonzales expressed concern regarding the methodology to modify the VTP 2020 Plan using a 2/3 vote of the Board of Directors in off-cycle years and staff clarified that in on-cycle years modifications of the VTP 2020 Plan would require a simple majority. Board Member Gonzales requested staff to examine alternatives that would be consistent with the simple majority vote of the Board of Directors to modify the VTP 2020 Plan in off-cycle years.

Board Member McLemore left his seat at 10:00 a.m.

Board Member Beall expressed concern regarding public participation in the current document and requested the final document involve a strategy to insure public participation in the review process of any modifications to the VTP 2020 Plan.

11. Considered and discussed the Bicycle Expenditure Plan and related funding program changes.

Board Member Beall inquired about the current status of bicycle paths at McKean Road and Bailey Avenue and urged staff to work with Santa Clara County to prioritize this project. He further recommended bike path access in major County parks.

Board Member Chavez expressed concern regarding pedestrian access and requested consideration of pedestrian projects in a clear and deliberative manner. Board Member Chavez emphasized the need to highlight the budgetary differences between bicycle and pedestrian projects. She concluded her comments emphasizing the need for connectivity of projects for two reasons: 1) to minimize neighborhood disruption due to construction and 2) to maximize cost effectiveness.

Board Member Beall requested staff analyze projected revenue as a result of a legislative initiative establishing a set-aside for transportation funding.

12. Considered and discussed VTP 2020 Financial Scenarios and Sales Tax Expenditure Program.

VTA Board of Directors turned their attention to the list of projects developed from a solicitation from Member Agencies, Caltrans and the general public.

Board Member Gonzales requested that the I-280 Connector Project be referred to as the I-280/US-101 for easier public recognition.

Staff reviewed the proposed soundwall expenditure program and the Board requested three additions to the objective: 1) the addition of expressways to the project list; 2) the use of earthen berms; and, 3) the use of aesthetically designed soundwalls.

The Board discussed pavement management, specifically the funding allocation formula, and requested that the formula be adjusted to reflect current population on an annual basis.

Board Member Chavez requested a complete list of bus-rapid transit routes including a comprehensive service plan for all bus routes and Paratransit service.

Board Member McHugh requested a list of cities that provide shuttle services.

Board Member McLemore returned to his seat at 11:03 a.m.

13. Adopted a Recommendation to the Santa Clara County Board of Supervisors for a Proposed Expenditure Program for a 2000 Transportation Ballot Measure.

Amended the motion to recommend that this Program serve as the plan for a Transportation Summit scheduled in July 2000.

Dan Kalb, Sierra Club, expressed concern that possible alternatives have not been made available on the project list.

Ken Yeager, Interested Citizen, spoke in favor of putting this measure on the ballot in November stating that San Jose will be left behind economically if this action is not taken now.

Andy Chow, Peninsula Rail 2000, encouraged the Board to oppose this motion noting poor planning.

John Hassell, Hewlett Packard, expressed the strong support of Hewlett Packard of this motion.

Nancy Pyle, Interested Citizen, supported the motion and suggested that time lines be set in order to consistently make progress.

Richard Silver, Executive Director of both the Train Riders and the Rail Passengers Associations of California, opposed placing the motion on the ballot in November stating that extending BART down the East Bay Corridor of San Jose is not the best solution to the problem.

Stuart Cohen, Bay Area Transportation and Land Use Coalition, noted that this plan will not provide the best traffic relief.

Carl Guardino, Silicon Valley Manufacturing Group, supported the motion noting that we must move forward to achieve this end.

David Coale, Bay Area Action, opposed the motion noting that the process is not complete.

14. CLOSED SESSION at 11:55 a.m.

Conference with Real Property Negotiator
[Government Code 54956.8]

Property: (a) Railroad of Right-of-Way located within the Vasona Rail Corridor from Diridon Station in San Jose to Winchester Boulevard in Campbell; (b) trackage rights on existing Caltrain system in south Santa Clara County between

Tamien Station and Gilroy; (c) trackage rights in the South Bay Corridor between Union City and Diridon Station in San Jose.

Negotiator for Purchaser, VTA: Scott Buhrer, Chief Financial Officer; David Miller, Special Counsel.

Negotiator for Purchaser, Peninsula Corridor Joint Powers Board: David Miller, General Counsel

Negotiator for Seller, Union Pacific Railroad: Robert Starzell, President Corporate Relations

RECONVENED TO OPEN SESSION at 1:01 p.m.

15. CLOSED SESSION REPORT

Conference with Real Property Negotiator
[Government Code 54956.8]

Property: (a) Railroad of Right-of-Way located within the Vasona Rail Corridor from Diridon Station in San Jose to Winchester Boulevard in Campbell; (b) trackage rights on existing Caltrain system in south Santa Clara County between Tamien Station and Gilroy; (c) trackage rights in the South Bay Corridor between Union City and Diridon Station in San Jose.

Negotiator for Purchaser, VTA: Scott Buhrer, Chief Financial Officer; David Miller, Special Counsel.

Negotiator for Purchaser, Peninsula Corridor Joint Powers Board: David Miller, General Counsel.

Negotiator for Seller, Union Pacific Railroad: Robert Starzell, President Corporate Relations.

There was no reportable action taken during Closed Session.

ADJOURNED to the Regular Meeting of the Board of Directors scheduled for Thursday, August 3, 2000, at 6:00 p.m. in the Board of Supervisors' Chambers, County Government Center, 70 West Hedding Street, San Jose, California.