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Board of Directors Meeting

October 11, 2001
9:00 AM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

Agenda

 

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda, should complete a form located at the speakers' podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes.
     
  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item to be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.
     
  • Items with an asterisk (*) may be adopted on the Consent Agenda after the ordinance titles are read into the record by the Chairperson or the Board Secretary.
     
  • All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is also available at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail:Board.secretary@vta.org or TDD: (408) 321-2330. VTA's Homepage is on the Web at: http://www.vta.org

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEMS APPEARING ON THIS AGENDA.

To help you better understand, follow, and participate in the meeting, the following information is provided:

Persons wishing to address the Board of Directors on any item on the agenda, should complete a form located at the speakers’ podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes.

The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item to be removed from the Consent Agenda by completing a form at the speakers’ podium and handing it to the Board Secretary.

Items with an asterisk (*) may be adopted on the Consent Agenda after the ordinance titles are read into the record by the Chairperson or the Board Secretary.

All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is also available at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary’s Office 48 hours prior to the meeting at
(408) 321-5680 or E-mail: board.secretary@vta.org or
TDD: (408) 321-2330. VTA’s Home page is on the
Web at: http://www.vta.org

NOTE:
THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEM APPEARING ON THIS AGENDA.

1. CALL TO ORDER/ROLL CALL

2. ORDERS OF THE DAY

Adjourn in Honor and Memory of the victims of the
September 11, 2001 tragedies.

3. AWARDS AND COMMENDATIONS

A. Employees of the Month

B. Adopt a Resolution of Commendation for Richard “Butch” Howard as he retires from VTA after 39 years of service.

C. Adopt a Resolution recognizing October as Domestic Violence Awareness Month. (Dando)

4. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Board’s jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.

5. Authorize the General Manager to implement a pilot program for the pre-qualification of VTA contractors and subcontractors by January 1, 2002, evaluate its implementation and report back to the Board of Directors by September 2003. Further, implement two proposed revisions to VTA’s current responsibility determination processes that would be applied to all projects not covered by the pilot program. Deferred from June 7, 2001 Board of Directors Meeting. (Revised by Board Member Gonzales)

CONSENT AGENDA

6. Approve the Minutes of the Regular Board of Directors’ Meeting of September 6, 2001.

ADMINISTRATION AND FINANCE COMMITTEE

7. Authorize the General Manager to renew benefit contracts with Kaiser, PacifiCare, Valley Health Plan, Delta Dental, Pacific Union Dental, Vision Service Plan, ProBusiness and Highmark Life Insurance Company effective January 1, 2002 for all VTA employees and retirees.

8. Authorize the General Manager to execute a contract with Plan B, Inc. for Strategic Marketing and Creative Services for a period of three years, not to exceed $100,000 per year; and further authorize the General Manager to execute two one-year options, for a contract total not to exceed $500,000.

9. Authorize the General Manager to exercise the two one-year options for a contract with Yellow Checker Cab Company beginning November 1, 2001, for an amount not to exceed $10,000, bringing the total contract amount to $40,000.

10. Authorize the General Manager to execute grants of fee parcels and road easement parcels to the City of Sunnyvale for street, sidewalk and City owned utility purposes, and, further, authorize the General Manager to grant partial assignments of Public Service Ease (PSE) rights to affected utility companies, State of California and the City of Sunnyvale, at no cost to the utility companies, the State or the City of Sunnyvale in connection with the Tasman Light Rail Project.

11. Authorize the General Manager to execute a contract amendment with URS Corporation for the design of the 1996 Measure B Transportation Improvement Program Consolidated Biological Mitigation Project and implementation of project mitigation services for an amount not to exceed $175,000 for a new revised total contract value not to exceed $475,000; and extend the contract term through the completion of construction, to
March 30, 2006.

12. Authorize the General Manager to execute a six-month extension of the Altamont Commuter Express (ACE) Joint Exercise of Powers Agreement.

13. Authorize the General Manager to execute Amendment No. 2 for $604,702 to extend the contract with Aon Risk Services through March 31, 2005. The amendment will continue the insurance brokerage and administrative services for the Owner-Controlled Insurance Program (OCIP) for the rail construction projects and increase the total contract value from $1,217,443 to $1,822,145.

14. Authorize the General Manager to execute a contract with BASE Consulting Group for the acquisition of specialized software application and implementation services in the amount of $331,000.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

15. Amend the Valley Transportation Authority Plan 2020 (VTP 2020) to include the upgrade of the Capitol Expressway/Yerba Buena Avenue/US 101 Interchange, and submit the interchange upgrade project to the Metropolitan Transportation Commission (MTC) for inclusion in the 2001 Regional Transportation Plan (RTP) as a Blueprint project.

TRANSIT PLANNING AND OPERATIONS COMMITTEE

16. Authorize the General Manager to execute a contract with Williams Scotsman, Inc., the lowest responsible bidder for the Vasona Project Field Office, in the amount of $455,667. The duration of this contract is 60 days after the first charge day.

17. Authorize the General Manager to execute a contract with Golden Bay Construction, Inc., the lowest responsible bidder for the Monterey Road Bus Stop Improvements Phase 2 Project, in the amount of $698,106. This contract is 63 percent federally funded.

18. Authorize the General Manager to execute the documents necessary to convey an electrical transmission line easement to Pacific Gas and Electric Company (PG&E) over a portion of the Guadalupe Wetlands Mitigation Area for a price of $1,500.

19. Authorize the General Manager to amend the existing three-year bus towing contract with Sunnyvale Towing and Transportation for one additional year with an option to extend the contract for a fifth year, at a contract rate not to exceed $60,000 per year, for a total contract amount not to exceed $294,000.

20. Authorize the General Manager to execute Amendment No. 1 to the contract with DECON Environmental Services, Inc., for projectwide hazardous waste removal services in an amount of $700,000 for a new total contract amount of $1,939,386.

REGULAR AGENDA

ADMINISTRATION AND FINANCE COMMITTEE
CHAIRPERSON’S REPORT - Jane P. Kennedy

21. Authorize the General Manager to implement an employee Rental Housing Assistance Pilot Program for a period of one year, providing one-time no-interest loans in an amount not to exceed $6,000, to be repaid through payroll deductions over a term not to exceed 78 bi-weekly pay periods, and, further, authorize the General Manager to set a limit on the maximum aggregate amount of loans outstanding at any one time for the Rental Housing Assistance Pilot Program up to $3,000,000.

22. Authorize the General Manager to take all steps necessary to purchase an operating railroad corridor, currently owned by the Union Pacific Railroad (UP), and known as the old Western Pacific/Milpitas Subdivision for approximately $80,000,000 subject to adjustment based on review and finalization of property boundaries at an agreed upon price of $13.05 per square foot for those areas where the corridor cannot achieve at least 50 foot of width.

23. Authorize the General Manager to implement a domestic leveraged lease (the “Transaction”) with respect to VTA’s low-floor light rail vehicles (the “LRV’s”), including the selection of the necessary participants to implement the Transaction; provided that (a) VTA receives a net benefit of at least $15.0 million assuming a Transaction size of over $250 million; (b) VTA does not become obligated to pay costs in excess of $50,000 in the event the Transaction cannot be closed for any reason; and (c) in the opinion of VTA’s staff, the risks of the Transaction do not exceed the financial benefit to be received.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE
CHAIRPERSON’S REPORT - Judy Nadler

There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.

TRANSIT PLANNING AND OPERATIONS COMMITTEE
CHAIRPERSON’S REPORT - Dennis Kennedy

24. Authorize the General Manager to execute a contract with Kingston Constructors, the lowest responsible bidder, in an amount of $6,792,000, for furnishing and installation of the Overhead Contact System for the Tasman East and Capitol Light Rail Projects. The Tasman East Project is 88 percent federally funded.

25. Authorize the General Manager to execute a contract with Bianchi-Amaker Construction, the lowest responsible bidder for the Phase II Light Rail Transit (LRT) Station Signage Project, in the amount of $1,808,406.

26. Approve the FY 2002-2011 Short Range Transit Plan (SRTP), recognizing that due to upcoming revisions to VTA’s Strategic Plan, Business Plan and VTP 2020 Implementation Plan, which are likely to cause substantial modifications to the FY 2002-2011 SRTP, an Interim Update SRTP will be prepared by September 2002 for subsequent Board approval.

OTHER ITEMS

27. Adopt a resolution certifying that VTA is an eligible and responsible sponsor for projects in the State Transportation Improvement Program and authorizing the General Manager to submit applications for Regional Transportation Improvement Program (RTIP) funding of the I-880/Coleman Interchange project. (Evanhoe)

28. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION

29. LEGISLATIVE REPORT (Verbal Report)

30. REPORTS FROM ADVISORY COMMITTEES

31. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Altamont Commuter Express (ACE) JPB
D. Metropolitan Transportation Commission (MTC)

32. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Tasman/Capitol Light Rail PAB
B. Vasona Light Rail PAB
C. Silicon Valley Rapid Transit Corridor PAB
D. Caltrain PAB
E. Downtown/East Valley PAB
F. Highway PAB - South

33. REPORT FROM THE CHAIRPERSON (Verbal Report)

Appoint Nominating Committee for the Election of Chairperson and Vice Chairperson for the 2002 Board of Directors.

34. REPORT FROM THE GENERAL MANAGER (Verbal Report)

35. ANNOUNCEMENTS

36. CLOSED SESSION

A. Existing Litigation – Conference with Legal Counsel
[Government Code Section 54956.9(a)]

Homer J. Olsen v. Santa Clara County Transit District
(Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases)

B. Conference with Labor Negotiators
[Government Code �54957.6]

Employee Organizations:
Service Employees International Union (SEIU) Local 715
Agency Designated Representatives:
Kaye Evleth, Director of Human Resources
James E. Pierson, Director of Planning and Development
Robert Escobar, Manager, Office of Civil Rights
Candice Gonzalez, Manager, Human Resources

C. Public Employee Performance Evaluation
[Government Code Section 54957]

Title: General Manager
Title: General Counsel

RECONVENE TO OPEN SESSION

37. CLOSED SESSION REPORT

38. ADJOURN