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Board of Directors Meeting

November 01, 2001
6:00 PM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

Agenda

 

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  • Persons wishing to address the Board of Directors on any item on the agenda, should complete a form located at the speakers' podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes.
     
  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item to be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.
     
  • Items with an asterisk (*) may be adopted on the Consent Agenda after the ordinance titles are read into the record by the Chairperson or the Board Secretary.
     
  • All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is also available at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail:Board.secretary@vta.org or TDD: (408) 321-2330. VTA's Homepage is on the Web at: http://www.vta.org

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEMS APPEARING ON THIS AGENDA.

1. CALL TO ORDER/ROLL CALL

2. ORDERS OF THE DAY

3. AWARDS AND COMMENDATIONS

Employees of the Month

B. Recognize participants of 2001 APTA Roadeo.

4. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Board’s jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.

CONSENT AGENDA

5. Approve the Minutes of the Regular Board of Directors’ Meeting of October 11, 2001.

ADMINISTRATION AND FINANCE COMMITTEE

6. Authorize the General Manager to execute grants of fee parcels and road easement parcels to the City of Mountain View and fee parcels to the City of Santa Clara for street and sidewalk. Further, authorize the General Manager to grant partial assignments of Public Service Easement (PSE) rights to affected utility companies in connection with the Tasman Light Rail Project.

7. Adopt a Resolution finding that the procurement of an archival document imaging system through competitive negotiation is appropriate, as provided for in Public Contract Code Section 20306.

8. Authorize amendment of VTA’s 457 Deferred Compensation Plan and 401(a) Money Purchase Plan to incorporate provisions mandated by The Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA), to incorporate optional provisions authorized by the Act, and to incorporate changes to the loan provisions of the Plan.

9. Authorize the General Manager to execute a contract with Learnframe, Inc. for the acquisition of a Learning Management System and software customization services for a total amount of $200,000.

10. Authorize the General Manager to extend the contract with Cogneo for one year to December 31, 2002, for hosting and maintenance support of VTA’s website, and to increase the contract authority by $162,000 for a revised contract amount of $672,000; and further authorize the General Manager to execute an additional contract extension of one year to December 31, 2003, for $120,000.

11. Authorize the General Manager to execute a contract with Gold Rush Express, the lowest responsible bidder, for courier service for a period of three years in an amount not to exceed $90,454 for the three-year period; and further authorize the General Manager to execute two one-year options, for a contract total not to exceed $154,918.

12. Authorize the General Manager to execute a contract with Robert F. Driver Company, Incorporated (Driver) for insurance brokerage and loss control service for VTA operations in an amount not to exceed $264,555 for a three-year period commencing January 1, 2002.

13. Authorize General Manager to execute an amendment to the Attorney Services Agreement with the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP to add $200,000, for a new not-to-exceed contract value of $400,000.

14. Authorize the General Manager to execute an amendment to the Appraisal Services Agreement with the Firm of Hulberg & Associates, Inc., to add $125,000 for a new not-to-exceed contract value of $425,000, and to extend the term of the Agreement for one year to expire December 31, 2002.

15. Authorize the General Manager to amend the contract with Mark Thomas & Company for final design of the Route 880 Widening Project to include services for Community Oriented Design Enhancement and landscaping design and design support during construction, increasing the approved contract by $405,550 for a new value not to exceed $5,058,894, and extend the term of the contract through the completion of civil and landscaping construction to November 30, 2004.

16. Authorize the General Manager to amend the contract with URS Corporation for final design of the Routes 85/87 Interchange Project to include services for design support during construction and additional final design services, increasing the approved contract by $215,000 for a new value not to exceed $5,132,287, and extend the term of the contract through the completion of civil and landscaping construction to November 30, 2004.

17. Authorize the General Manager to amend the contract with Brian Kangas Foulk for final design of the Route 101 Widening Project to include services for design support during construction and additional final design, increasing the approved contract by $618,282 for a new value not to exceed $5,242,207, and extend the term of the contract through the completion of civil and landscaping construction to November 30, 2004.

18. Authorize the General Manager to amend the contract with Parsons Transportation Group (PTG) for final design of the Routes 237/880 Interchange Project to include services for design support during construction, increasing the approved contract by $145,000 for a new value not to exceed $4,523,800 and extend the term of the contract through the completion of civil and landscaping construction to November 30, 2004.

19. Authorize the General Manager to amend the contract with Rajappan & Meyer for final design of the Route 85/101 South Interchange Project to include services for Community Oriented Design Enhancement design, landscaping design, additional final design services and design support during construction, increasing the approved contract by $905,000 for a new value not to exceed $6,224,257 and extend the term of the contract through the completion of civil and landscaping construction to November 30, 2004.

20. Authorize the General Manager to execute Construction and Maintenance Agreements with the Union Pacific Railroad (UPRR) and California Department of Transportation (Caltrans) for the: 1) Route 880 Widening project including a payment to UPRR of up to $250,000 and; 2) for the Route 85/101 South Interchange project including a payment to UPRR of up to $125,000.

21. Approve the 1996 Measure B baseline scope, baseline schedule and baseline cost estimate for the Route 87 South HOV Lanes Project, in accordance with Article V – Project Definition of the Master Agreement with the County of Santa Clara.

22. Authorize the General Manager to amend the contract with BrightStar Inc. for SAP support to add $2,500,000 for a new contract amount of $5,050,000; amend the contract for Modis Idea Integration Inc. for SAP support to add $750,000 for a new contract amount of $2,150,000; authorize the General Manager to expend up to an additional $3,500,000 for general ISG consulting and support services, as needed, among BrightStar Inc., Modis Inc., Hall Kinion, Systems Consulting Consortium, Transnational Computer Technology, Compaq, F1, Playatec and Prosource XL.

23. Approve the FY 2002-2003 Budget Assumptions.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

There were no items submitted for the Consent Agenda by the Congestion Management Program and Planning Committee.

TRANSIT PLANNING AND OPERATIONS COMMITTEE

24. Authorize the General Manager to execute a contract amendment with Parsons Brinckerhoff Quade & Douglas to extend the contract duration for design support services during construction on the Vasona Light Rail Project through April 30, 2005.

25. Authorize the General Manager to execute two task-order contracts with H.T. Harvey and Associates and Jones and Stokes to provide on-call biological resources expertise and technical support for a three-year period with an option for two additional years and a total combined value not to exceed $500,000. Task orders will be issued as funds become available for individual projects.

26. Authorize the General Manager to amend the utility relocation agreement with Pacific Gas and Electric (PG&E), in the amount of $3,950,000, for a new not to exceed amount of $7,000,000 for the relocation of facilities in conflict with the Capitol and Vasona Light Rail Projects.

27. Authorize the General Manager to amend the utility relocation agreement with Pacific Bell in the amount of $900,000, for a new not to exceed amount of $3,000,000, for the relocation of facilities in conflict with the Capitol and Vasona Light Rail Projects.

REGULAR AGENDA

ADMINISTRATION AND FINANCE COMMITTEE
CHAIRPERSON’S REPORT - Jane P. Kennedy

28. Approve the 1996 Measure B baseline scope, baseline schedule and baseline cost estimate for the Route 87 North HOV Lanes Project, in accordance with Article V – Project Definition of the Master Agreement with the County of Santa Clara; and approve the submittal of a budget increase request to the County of Santa Clara for an additional $10 million from the 1996 Measure B Highway Program Contingency Reserve to be allocated to the Route 87 North HOV Lanes Project.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE
CHAIRPERSON’S REPORT - Judy Nadler

There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.

TRANSIT PLANNING AND OPERATIONS COMMITTEE
CHAIRPERSON’S REPORT - Dennis Kennedy

29. Authorize the General Manager to execute a contract with the GE Transportation Systems Global Signaling (GETS) for a total amount of $28,799,633 for the procurement of Systemwide Signaling and Communication Equipment for Tasman East, Capitol and Vasona Light Rail Projects. This project is 66.2 percent federally funded.

30. Authorize the General Manager to execute a cost sharing agreement with the City of San Jose Redevelopment Agency to share up to 50 percent of the contract costs associated with the creation of the Diridon/Arena Strategic Development Plan, not to exceed $155,000.

OTHER ITEMS

30.X. Approve supplemental salary and health benefits for up to six months for eligible employees called to military service as a result of the Attack on America, to follow exhaustion of their mandated thirty-calendar day continuation granted by law. This recommendation shall be in effect until December 31, 2002. (Evleth)

31. REPORT FROM THE NOMINATING COMMITTEE (Valerio)

32. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR 2002 (Valerio)

33. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION

34. LEGISLATIVE REPORT (Verbal Report)

35. REPORTS FROM ADVISORY COMMITTEES

36. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Altamont Commuter Express (ACE) JPB
D. Metropolitan Transportation Commission (MTC)

37. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Tasman/Capitol Light Rail PAB
B. Vasona Light Rail PAB
C. Silicon Valley Rapid Transit Corridor PAB
D. Caltrain PAB
E. Downtown/East Valley PAB
F. Highway PAB - South

38. REPORT FROM THE CHAIRPERSON (Verbal Report)

Adopt the Year 2002 Board of Directors Meeting Calendar

39. REPORT FROM THE GENERAL MANAGER (Verbal Report)

40. ANNOUNCEMENTS

41. CLOSED SESSION

A. Public Employee Performance Evaluation
[Government Code Section 54957]

Title: General Manager
Title: General Counsel

B. Existing Litigation - Conference with Legal Counsel
[Government Code Section 54956.9(a)]

1. Name of Case: Santa Clara Valley Transportation Authority v. Schlosser, et al. (Santa Clara County Superior Court No. CV 795435--Complaint in Eminent Domain)

2. Name of Case: Santa Clara Valley Transportation Authority v. Cimino, et al. (Santa Clara County Superior Court No. CV 796043--Complaint in Eminent Domain)

3. Name of Case:Santa Clara Valley Transportation Authority v. Bianchi, et al. (Santa Clara County Superior Court No. CV 791177--Complaint in Eminent Domain)

4. Name of Case: Santa Clara Valley Transportation Authority v. Spielbauer, et al. (Santa Clara County Superior Court No. CV 795878--Complaint in Eminent Domain)

5. Name of Case:Homer J. Olsen v. Santa Clara County Transit District (Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases)

RECONVENE TO OPEN SESSION

42. CLOSED SESSION REPORT

43. ADJOURN