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Board of Directors Meeting

January 10, 2002
6:00 PM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

Agenda

 

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda, should complete a form located at the speakers' podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes.
     
  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item to be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.
     
  • Items with an asterisk (*) may be adopted on the Consent Agenda after the ordinance titles are read into the record by the Chairperson or the Board Secretary.
     
  • All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is also available at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail:Board.secretary@vta.org or TDD: (408) 321-2330. VTA's Homepage is on the Web at: http://www.vta.org

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEMS APPEARING ON THIS AGENDA.

1. CALL TO ORDER

2. Administer Oaths of Office to newly appointed Board Members.

3. ROLL CALL

4. ORDERS OF THE DAY

5. COMMENTS FROM CHAIRPERSON RON GONZALES

A. Approve Board Standing Committee Appointments.

B. Approve Appointments to the Peninsula Corridor Joint Powers Board (Caltrain), the Altamont Commuter Express (ACE) Joint Powers Board and the Capitol Corridor Intercity Rail Service Joint Powers Board.

C. Approve the Appointment to the Caltrain Lenzen Maintenance Yard Facility Oversight Committee.

D. Approve the Appointment to the Metropolitan Transportation Commission’s 2000 San Francisco Bay Crossing Policy Committee.

6. AWARDS AND COMMENDATIONS

A. Employees of the Month

B. Adopt a Resolution of Commendation for Carolyn Berrey as she retires from VTA after 31 years of service.

C. Adopt a Resolution of Commendation for Ambrose Delfino as he retires from VTA after 33 years of service.

7. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Board’s jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.

8. Hearing – Notice of Intention to Adopt a Resolution of Necessity – Santa Clara Caltrain Station Project (2/3 Vote Required for Adoption)

Close hearing and adopt a Resolution of Necessity in connection with the Santa Clara Caltrain Station Project, pursuant to Article 2 (commencing with Section 1245.210) of Chapter 4 of Title 7 of Part 3 of the Code of Civil Procedure of the State of California; and further, direct the filing of eminent domain proceedings for the acquisition of certain real property as follows:

Property ID Number/Owner/Assessor’s Parcel Number

500 Benton Street, Santa Clara/Arena/APN: 230-08-061

CONSENT AGENDA

9. Approve the Minutes of the Regular Board of Directors’ Meeting of December 14, 2001.

10. Approve the Minutes of the Special Board of Directors’ Meeting of December 14, 2001.

ADMINISTRATION AND FINANCE COMMITTEE

11. Receive and file the 2001 Year-end Meetings Attendance Report.

12. Authorize the General Manager to execute a contract with Golden State Overnight, the lowest responsible bidder, for express mail services for a period of three years in an amount not to exceed $155,085; and further authorize the General Manager to execute a two-year option for years four and five, for a contract total not to exceed $274,174.

13. Authorize the General Manager to extend the claims administration contract with United Administrative Services through January 31, 2005.

14. Authorize the General Manager to extend the current agreement by six months to June 30, 2002 with Management and Personnel Systems, Incorporated (MPS), for employment selection testing services, and increase the contract by $50,000 for a total contract amount not to exceed $190,000.

15. Adopt a Resolution suspending implementation of the optional provisions of VTA’s 457 Deferred Compensation Plan and 401(a) Money Purchase Plan, approved by the VTA Board of Directors on November 1, 2001 for implementation effective January 1, 2002, until the State of California amends its tax law.

16. Authorize the General Manager to execute a contract with Advantel Incorporated to upgrade the River Oaks telephone system and install the Mitel “Ops Manager” voice network management system for an amount not to exceed $146,760.

17. Authorize the General Manager to extend the existing contract with Pinkerton Security, Incorporated for armed and unarmed security and protective services for two years in the amount of $12,000,000.

18. Authorize the General Manager to amend the contract with HMH, Incorporated for preliminary engineering to add final design services of the Route 152 Safety Improvement Project, increasing the approved contract value by $1,285,000 for a new value not to exceed $2,580,000; and extend the term of the contract through the completion of civil and landscaping construction to December 2005.

19. Authorize the General Manager to exercise the optional bid item on the Route 101 Widening contract with RGW Construction to implement the six mixed-flow lanes plus two high occupancy vehicle (HOV) lane alternative, increasing the contract amount to $29,291,910, conditional upon Caltrans’ approval to implement the additional pavement widening for the project from Metcalf Road to Cochrane Road.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

20. Authorize the General Manager to execute a contract with HNTB Corporation for consultant assistance in the development of the Southern Gateway Transportation and Land Use Study in an amount not to exceed $525,000.

21. Program Federal Transportation Equity Act for the 21st Century (TEA-21) Transportation Enhancements (TE) funds.

TRANSIT PLANNING AND OPERATIONS COMMITTEE

22. Authorize the General Manager to execute Agreements with Qwest Communications Corporation and MCI Worldcom for the relocation of Qwest and Worldcom Company Facilities required by the Tamien to Lick Caltrain Track Improvement Project, for a total not to exceed amount of $960,000.

23. Authorize the General Manager to execute an amendment to the Carter Burgess Design Services Agreement for additional design services and support services during construction on the Capitol Light Rail Project in an amount of $1,600,000 for a new not to exceed contract amount of $17,400,000, and to extend the contract term through September 30, 2004.

24. Authorize the General Manager to execute an amendment to the Parsons Brinckerhoff/Morrison Knudsen (PB/MK) Design Services Agreement for additional design services and support services during construction on the Tasman East Light Rail Project in an amount of $1,700,000, for a new not to exceed contract amount of $60,577,340.

25. Authorize the General Manager to execute a contract with C & C Painting & Decorating, the lowest responsive and responsible bidder, for the painting maintenance and repair of all VTA structures and facilities. The term of the contract is for three years with two one-year options at an estimated annual cost of $335,875 for the first year, $352,855 for the second year and $369,875 for the third year. Option years four and five are estimated at a cost of $386,500 and $404,895 respectively, with an estimated total contract amount of $1,850,000 over five years.

26. Authorize the General Manager to exercise the three one-year options of the existing contract with Coast Landscape Management, Inc., extending the contract through February 2005, for weekly landscape maintenance and weed abatement services at selected VTA facilities and properties, transit centers and Park & Ride lots. The value of the three option years will not exceed $121,000 per year for a total contract amount of $605,000 for the five-year term of the contract.

27. Authorize the General Manager to exercise the two remaining one-year options of the existing contract with Tri-City Maintenance, extending the contract through January 2004, for transit center janitorial maintenance and housekeeping services. The value of the two option years will not exceed $60,000 for the fourth option year and $60,000 for the fifth option year for a total contract amount of $300,000 for the five-year term of the contract.

28. Authorize the General Manager to execute two separate five-year lease agreements and to exercise the options to renew each for four additional five-year periods with Sprint Spectrum Limited Partnership (Sprint), for one cellular antenna site at the North Operating Division and co-location with Nextel of California, Inc., at VTA’s existing site at River Oaks Administrative Facility.

29. Authorize the General Manager to execute a contract with Tinney Construction, the lowest responsible bidder for construction of the Operator Facilities at Bassett Street and at West Valley College, in the amount of $253,900.

30. Authorize the General Manager to execute a contract with E.A. Davidovits & Co., Inc., the lowest responsible bidder for the LRV Facility New Parts Storage Building Project, in the amount of $2,565,792.

31. Certify that the Initial Study for the Cerone Complex Improvements Project (Project): a. meets the requirements of the California Environmental Quality Act (CEQA); b. represents the independent judgment of VTA as Lead Agency; and c. was presented to the Board of Directors and that they reviewed and considered it; 2) Adopt a Mitigated Negative Declaration based on consideration of the Initial Study, comments received and responses to those comments; 3) Adopt a mitigation monitoring plan; and, 4) Approve the Project.

REGULAR AGENDA

ADMINISTRATION AND FINANCE COMMITTEE
CHAIRPERSON’S REPORT - Jane P. Kennedy

32. Approve the 2002 State Legislative Program for the Santa Clara Valley Transportation Authority (VTA).

33. Approve the 2002 Federal Legislative Program for the Santa Clara Valley Transportation Authority (VTA).

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE
CHAIRPERSON’S REPORT - Judy Nadler

There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.

TRANSIT PLANNING AND OPERATIONS COMMITTEE
CHAIRPERSON’S REPORT

34. Authorize the General Manager to amend the total authorized funding for the R & L Brosamer, Inc., civil and structural construction contract from I-880 to Autumvale Drive by an amount of $3,160,000 to fund a schedule recovery change order for a new contract amount not to exceed $55,951,256. This contract is 85 percent federally funded.

OTHER ITEMS

35. Receive and file a Report Regarding Tasman West Contract C310/410 Homer J. Olsen) Litigation. (Gifford)

36. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION

37. LEGISLATIVE REPORT

38. REPORTS FROM ADVISORY COMMITTEES

39. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Altamont Commuter Express (ACE) JPB
D. Metropolitan Transportation Commission (MTC)

40. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Tasman/Capitol Light Rail PAB
B. Vasona Light Rail PAB
C. Silicon Valley Rapid Transit Corridor PAB
D. Caltrain PAB
E. Downtown/East Valley PAB
F. Highway PAB - South

41. REPORT FROM THE CHAIRPERSON

42. REPORT FROM THE GENERAL MANAGER (Verbal Report)

43. ANNOUNCEMENTS

44. CLOSED SESSION

A. Existing Litigation - Conference with Legal Counsel
[Government Code Section 54956.9(a)]

1. Homer J. Olsen v. Santa Clara Valley Transportation Authority (Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases)

2. Santa Clara Valley Transportation Authority v. Kunde (Santa Clara County Superior Court No. CV785224, eminent domain.)

RECONVENE TO OPEN SESSION

45. CLOSED SESSION REPORT

46. ADJOURN