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Board of Directors Meeting

March 07, 2002
6:00 PM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

Agenda

 

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  • Persons wishing to address the Board of Directors on any item on the agenda, should complete a form located at the speakers' podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes.
     
  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item to be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.
     
  • Items with an asterisk (*) may be adopted on the Consent Agenda after the ordinance titles are read into the record by the Chairperson or the Board Secretary.
     
  • All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is also available at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail:Board.secretary@vta.org or TDD: (408) 321-2330. VTA's Homepage is on the Web at: http://www.vta.org

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEMS APPEARING ON THIS AGENDA.


1. CALL TO ORDER

2. ROLL CALL

3. ORDERS OF THE DAY

4. AWARDS AND COMMENDATIONS

Employees of the Month

5. Hearing – Notice of Intention to Adopt a Resolution of Necessity – Lawrence Caltrain Station

Close Hearing and adopt a Resolution of Necessity in connection with the Lawrence Caltrain Station Project, pursuant to Article 2 (commencing with Section 1245.210) of Chapter 4 of Title 7 of Part 3 of the Code of Civil Procedure of the State of California; and further, direct the filing of eminent domain proceedings for the acquisition of certain real property as follows: (2/3 vote required for adoption)

Owner/Assessors Parcel Number

Hyrail Partners III LLC/216-27-050, a portion

CONSENT AGENDA

6. Approve the Minutes of the Regular Board of Directors’ Meeting of January 10, 2002

7. Approve the Minutes of the Regular Board of Directors’ Meeting of February 7, 2002.

ADMINISTRATION AND FINANCE COMMITTEE

8. Approve the appointment of Marian Otis to fill an existing vacancy on the Committee for Transit Accessibility.

9. Adopt the amended Appendix of Designated Positions and Disclosure Categories of the Conflict of Interest Code for the Santa Clara Valley Transportation Authority (VTA) and direct the Board Secretary to forward the revised list of designated positions to the Santa Clara County Board of Supervisors for approval.

10. Authorize the General Manager to execute an amendment to the Appraisal Services agreement with the firm of Hulberg & Associates, Inc., to add $150,000, for a new not-to-exceed contract value of $575,000.

11. Authorize the General Manager to execute a contract with Interwoven to provide Web Content Management System (CMS) software and implementation services in the amount of $158,000.

12. Adopt an IRS �401(a) Plan and Trust for VTA’s General Manager and delegate authority to staff to: (1) make any required changes to the proposed plan document to conform it to IRS regulations and (2) amend the existing contract with ICMA Retirement Corporation to provide for plan administration services.

13. Authorize the General Manager to execute an agreement with Image Access to provide an upgrade to the existing document imaging system in an amount not to exceed $244,000.

14. Approve the appointment of William F. Manry to fill an existing vacancy on the Bicycle and Pedestrian Advisory Committee.

15. Authorize the General Manager to execute a task order contract with four language translation and desktop publishing firms for a period of three years, not to exceed $230,000 per year; and further authorize the General Manager to execute two additional one-year options; for a total contract amount not to exceed $1,150,000.

16. Authorize the General Manager to execute a cooperative agreement with the City of San Jose that specifies the funding and project development responsibilities for the Route 101 North and Route 101 Central Highway Corridor Studies.

17. Authorize the General Manager to execute a Cost-Sharing Cooperative Agreement with San Mateo County Transit District (Samtrans) for the Fuel Cell Bus Demonstration Project.

18. Authorize the General Manager to amend an existing service contract with Advanced Risk Management Techniques, Inc. (ARM TECH) for actuarial services. The duration of service will extend through May 31, 2004. The cost to extend the agreement for two years will be $13,800. An additional actuarial report was requested this year and will cost $5,100. The total cost for the five-year contract will be $39,900.

19. Authorize the General Manager to execute Agreements with the State Board of Equalization for preparation to administer and administration of the VTA Sales and Use Tax Ordinance.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

20. Approve Exemption from Annual Monitoring of Intersections.

21. Approve distribution of the Draft FY 02-03 Congestion Management Program Work Program, Budget and Member Agency Fees to Member Agencies for review and comment.

22. Approve Second Cycle Santa Clara County Transportation Enhancements Program – Additional Programming.

TRANSIT PLANNING AND OPERATIONS COMMITTEE

23. Authorize the General Manager to execute an amendment to extend the current agreement with Aqua Sierra Controls, Inc., for calibration and maintenance services for water flow meters and samplers to October 30, 2003. The cost to extend the agreement for two years will be $12,426. The total cost for the five-year contract will be $30,774.

24. Authorize the General Manager to execute a contract amendment with Parsons Brinckerhoff Quade & Douglas (PBQ&D) for final design and design support services during construction on the Vasona Light Rail Project in an amount not to exceed $2,500,000, for a new contract amount of $29,845,275.

25. Authorize the General Manager to amend a contract with URS, for right-of-way engineering and survey services; extending the contract for an additional year for a total term of six years. further, authorize the General Manager to increase the approved contract value by $200,000 for survey service associated with purchasing Union Pacific right-of-way for a new total contract amount of $1,800,000.

26. Authorize the General Manager to execute a contract with R&L Brosamer, Inc., the lowest responsible bidder, in the amount of $14,134,267 for civil and track construction from Woz Way to the San Jose Diridon Station of the Vasona Light Rail Project. This contract is 78 percent federally funded.

27. Authorize the General Manager to execute a contract with Northland Control Systems, Inc., the lowest responsive and responsible bidder, for fire systems inspection, testing, maintenance, repair and on-call emergency services. The term of the contract is for three years with two one-year options at an estimated annual cost of $210,180. The total estimated amount of the contract is $1,050,900 for five years.

28. Authorize the General Manager to execute a contract with HRB Construction, the lowest responsible bidder for the LRV Facility Maintenance of Way Building Interior Improvements Project, in the amount of $284,400. This contract is 80 percent federally funded.

29. Authorize the General Manager to execute a contract with Pivot Interiors, the lowest responsible bidder for Workstation Furniture Procurement, for a master pricing agreement for a period of three years for a total contract value not to exceed $1,000,000; and further, authorize the General Manager to execute a two-year option for years four and five for a new contract value not to exceed $1,500,000 for the five-year term of the contract.


REGULAR AGENDA

ADMINISTRATION AND FINANCE COMMITTEE
CHAIRPERSON’S REPORT - Jane P. Kennedy

30. Authorize the General Manager to execute contracts for planning and preliminary engineering services on VTP 2020 Corridor Projects with the following firms: I-280/SR85 Corridor – Parsons Brinkerhof Quade and Douglas, SR 237 Corridor – CCS Planning and Engineering, Inc., US 101 Central Corridor – Parsons Transportation Group, US 101 North Corridor – Nolte Associates, Inc., and SR 152/SR156 Interchange – Biggs Cardoza and Associates; and authorize the General Manager to increase the Highway Capital budget to include these projects; and further authorize the use of $1,4000,000 from the Local Program Reserve Fund and a $600,000 contribution from the City of San Jose to fund this work. The total amount for all five contracts shall not exceed $2,000,000.

31. Authorize the General Manager to execute a cooperative agreement with the San Mateo City/County Association of Governments (SMCCAG) that specifies the funding and project development responsibilities of the VTP 2020 Peninsula Gateway Corridor Study; and authorize the General Manager to utilize $250,000 from the Local Program Reserve to fund the VTA contribution to the Corridor Study; and, further authorize the General Manager to increase the Highway Capital Budget to include this project.

32. Authorize the General Manager to execute individual service agreements with 1996 Measure B Program Community Oriented Design Enhancements (CODE) artists for design, fabrication and installation of CODE projects in the Tasman East/Capitol Light Rail Projects not to exceed a total amount of $2,961,950.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE
CHAIRPERSON’S REPORT - Judy Nadler

There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.

TRANSIT PLANNING AND OPERATIONS COMMITTEE
CHAIRPERSON’S REPORT - Manuel Valerio

33. Approve the Revised Third Reevaluation of the Final Environmental Impact Statement and Addendum to the Environmental Impact Report for the Vasona Corridor Light Rail Transit Project and modify the project to include the aerial light rail grade separation over Hamilton Avenue.

34. Authorize the General Manager to execute a contract in the amount of $7,125,827 with R&L Brosamer, Inc., the lowest responsible bidder for the Meridian, Kingman, Route 17 Underpass and Hamilton Avenue Overcrossing contract pending approval of the environmental reevaluation/addendum by the Federal Transit Administration. This contract is 26 percent federally funded.

35. Adopt a resolution finding that the procurement, installation, operation and testing of the NOx Reduction Demonstration Project through competitive negotiation is appropriate, as provided in Public Contract Code Section 20306.


OTHER ITEMS

36. Authorize the General Manger to execute a construction contract change order with RGW Construction, Inc., for an amount not to exceed $180,000 for construction of the Route 17 northbound auxiliary lane project, increasing the authorized contract amount to $840,338. (Collins)

37. Adopt a resolution certifying that the VTA is an eligible and responsible sponsor for projects in the State Transportation Improvement Program and authorize the General Manager to submit applications for Regional Transportation Improvement Program (RTIP) funding for the SR-237/I-880 Interchange Stage C project, the SR-87 HOV lanes from I-280 to SR-85, including the SR-87/I-280 interchange reconfiguration, the SR-152/SR-156 Interchange project and the upgrade of SR-25 to Expressway Standards. (Evanhoe)

38. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION

39. LEGISLATIVE REPORT

40. REPORTS FROM ADVISORY COMMITTEES

41. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Altamont Commuter Express (ACE) JPB
D. Metropolitan Transportation Commission (MTC)

42. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Tasman/Capitol Light Rail PAB
B. Vasona Light Rail PAB
C. Silicon Valley Rapid Transit Corridor PAB
D. Caltrain PAB
E. Downtown/East Valley PAB
F. Highway PAB - South

43. REPORT FROM THE CHAIRPERSON

44. REPORT FROM THE GENERAL MANAGER (Verbal Report)

45. ANNOUNCEMENTS

46. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Board’s jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.

47. CLOSED SESSION

A. Conference with Legal Counsel - Existing Litigation
[Government Code Section 54956.9(a)]

Name of Case: Nguyen vs. Whitney and SCVTA, Santa Clara County Superior Court No. CV788306

B. Conference with Legal Counsel -Anticipated Litigation
[Government Code Section 54956.9(b) and (c)]

One potential case related to Bay View Hunters Point Community Advocates et al. v. MTC et al.

C. Existing Litigation - Conference with Legal Counsel
[Government Code Section 54956.9(a)]

Name of Case: Homer J. Olsen v. Santa Clara County Transit District (Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases)

RECONVENE TO OPEN SESSION

47. CLOSED SESSION REPORT

48. ADJOURN