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Board of Directors Meeting

April 04, 2002
6:00 PM

Board of Supervisors' Chambers
County Government Center
70 West Hedding Street
San Jose, California

Agenda

 

To help you better understand, follow, and participate in the meeting, the following information is provided:

  • Persons wishing to address the Board of Directors on any item on the agenda, should complete a form located at the speakers' podium and hand it to the Board Secretary. Speakers will be called to address the Board when their agenda item(s) arise during the meeting. Speakers are asked to limit their total presentations to a maximum of 5 minutes for each side of the issue. Individual speakers are requested to limit their comments to 2 minutes.
     
  • The Consent Agenda items may be voted on in one motion at the beginning of the meeting. If you wish to discuss any of these items, please request the item to be removed from the Consent Agenda by completing a form at the speakers' podium and handing it to the Board Secretary.
     
  • Items with an asterisk (*) may be adopted on the Consent Agenda after the ordinance titles are read into the record by the Chairperson or the Board Secretary.
     
  • All reports for items on the open meeting agenda are available for review in the Board Secretary's Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday and Wednesday prior to the meeting. This information is also available at the meeting.

In compliance with the Americans with Disabilities Act (ADA), those requiring accommodations for this meeting should notify the Board Secretary's Office 48 hours prior to the meeting at (408) 321-5680 or E-mail:Board.secretary@vta.org or TDD: (408) 321-2330. VTA's Homepage is on the Web at: http://www.vta.org

NOTE: THE BOARD OF DIRECTORS MAY TAKE ACTION OR MAKE RECOMMENDATIONS ON ANY ITEMS APPEARING ON THIS AGENDA.

1. CALL TO ORDER

2. ROLL CALL

3. ORDERS OF THE DAY

4. AWARDS AND COMMENDATIONS

Employees of the Month

5. Hearing – Notice of Intention to Adopt a Resolution of Necessity – Caltrain Maintenance Facility Project

Close Hearing and adopt a Resolution of Necessity determining that the public interest and necessity require the acquisition of property at 410 Autumn Street, San Jose, California, for the Caltrain Maintenance Facility Project.

Owner/Rail Surveyors Project Number/Parcel Number

Union Pacific Railroad Company/RS00-0139/Parcels EB-1, 259-4, CE-1, CE-2, RD-1, AE-2, AE-5, 259X-1, 259-5, 259-6

CONSENT AGENDA

6. Approve the Minutes of the Regular Board of Directors’ Meeting of March 7, 2002

ADMINISTRATION AND FINANCE COMMITTEE

7. Authorize the General Manager to execute necessary extensions of the Altamont Commuter Express (ACE) Joint Exercise of Powers Agreement (JEPA), in its current form and with no changes to the terms and conditions, until the new Agreement is adopted by the ACE Member Agencies.

8. Authorize the General Manager to amend the existing three-year contract with U.S. Behavioral Health (UBH) for Employee Assistance Program services by an additional $44,000 for a new total not to exceed $264,000.

9. Authorize the General Manager to add the Guadalupe Platform Retrofit construction project to the rail Owner Controlled Insurance Program (OCIP), for premiums not to exceed $875,889, and to purchase Builder’s Risk Coverage in an amount not to exceed $55,168. This purchase brings the total premium cost for the rail projects to $5,700,252.

10. Approve the revised existing supplemental salary and health benefits continuance policy to allow for benefits for up to one year (rather than the current six months) for eligible employees called to military service as a result of the Attack on America. This recommendation shall be in effect until December 31, 2002.

11. Approve the appointment of Betty Olsen representing the City of Campbell to VTA’s Bicycle and Pedestrian Advisory Committee with a term expiration of
June 30, 2002.

12. Authorize the General Manager to execute a task order contract with three printing firms for a period of three years, not to exceed $300,000 per year; and further authorize the General Manager to execute two additional one-year options; for a contract total amount not to exceed $1,500,000.

13. Authorize the General Manager to execute the documents necessary to enter into a new Cooperative Parking Agreement with the Peninsula Corridor Joint Powers Board (PCJPB) and the San Jose Arena Management (SJAM) for use of the Santa Clara Valley Transportation Authority (VTA) owned land for Arena event parking. This Agreement is for two years and will generate net revenue to VTA in excess of $100,000 per year.

14. Authorize the General Manager to execute contract with Brian Kangas Foulk (BKF) for final design of the Route 17 North Project – Project E for a maximum value not to exceed $667,000.

15. Authorize the General Manager to execute a real property purchase agreement with Lester Industrial Park for an amount not to exceed $115,675.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE

16. Approve the 2001 Monitoring and Conformance Report and Conformance Findings.

17. Approve the FY 02-03 Congestion Management Program (CMP) Work Program, Budget and Member Agency Fees.

TRANSIT PLANNING AND OPERATIONS COMMITTEE

18. Authorize the General Manager to execute a contract with BP West Coast Products (formerly known as ARCO/BP) for the supply and delivery of ultra low sulfur diesel fuel. The term of the contract is for two years with options for three additional one-year periods at an estimated annual cost of $4,100,000.

19. Authorize the General Manager to amend contracts with six construction materials testing firms by an amount of $900,000 for a new combined total not to exceed $4,100,000.

20. Approve artist Adam Zawadzki’s conceptual design for paving at the Great Mall Transit Center.

21. Authorize the General Manager to execute the documents necessary to convey title for an equal value exchange of land, at no cost to either party, between The Great Mall of the Bay Area (GMBA) and the Santa Clara Valley Transportation Authority (VTA) for the Great Mall Light Rail Transit Center.

22. Authorize the General Manager to execute a no-cost amendment to the existing Agreement with the Castle Group, a California Corporation, allowing for extension of the Performance Dates to purchase from VTA approximately six acres of excess property located along the west side of Lick Avenue between West Alma Avenue and Goodyear Street in San Jose.

23. Authorize the General Manager to execute a contract with Burr Plumbing & Pumping, Inc., the lowest responsive and responsible bidder, for plumbing maintenance and repair services at all VTA facilities. The term of the contract shall be for five years at an annual cost of $167,850 per year for the first three years and $181,200 per year for option years four and five. The total amount of the contract shall not exceed $865,950 for five years.

24. Authorize the General Manager to extend the current contract with Motorola Incorporated (Motorola) for one year, from May 2002 through April 2003 for maintenance, repair, and decommissioning of the existing radio system in an amount not to exceed $330,000.

REGULAR AGENDA

ADMINISTRATION AND FINANCE COMMITTEE
CHAIRPERSON’S REPORT – Jane P. Kennedy

25. Authorize the General Manager to amend the contract with Parsons Transportation Group (PTG) for the evaluation of Noise Mitigation Alternatives for Route 85 to cover additional costs for the original contract scope and add additional contract scope to assess “micro-grinding” of concrete pavement as an alternative, increasing the approved contract by $500,200 for a new value not to exceed $600,000; and, extending the term of the contract through June 2003.

26. Approve the FY 2001 – 02 Amended Revised Operating Budget.

CONGESTION MANAGEMENT PROGRAM AND PLANNING COMMITTEE
CHAIRPERSON’S REPORT - Judy Nadler

There were no items submitted for the Regular Agenda by the Congestion Management Program and Planning Committee.

TRANSIT PLANNING AND OPERATIONS COMMITTEE
CHAIRPERSON’S REPORT - Manuel Valerio

27. Authorize the General Manager to: 1) Amend the contract with Earth Tech in an amount of $10,575,000, for a new not to exceed amount of $17,082,690, to conduct conceptual design of the BART Extension to Milpitas, San Jose and Santa Clara in support of the environment compliance process; and 2) Execute agreement(s) with BART that cumulatively do not exceed $15,500,000, to reimburse them for staff oversight, as well as other special studies for the proposed extension, in accordance with the Cooperative Agreement between VTA and BART.

OTHER ITEMS

28. Authorize the General Manager to execute an amendment to the Attorney Services Agreement with the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy, LLP to add $250,000, for a new not-to-exceed contract value of $650,000.

29. ITEMS OF CONCERN AND REFERRAL TO ADMINISTRATION

30. LEGISLATIVE REPORT

31. REPORTS FROM ADVISORY COMMITTEES

32. REPORTS FROM JOINT POWERS BOARDS (JPBs) & REGIONAL COMMISSIONS

A. Peninsula Corridor JPB
B. Capitol Corridor JPB
C. Altamont Commuter Express (ACE) JPB
D. Metropolitan Transportation Commission (MTC)

33. REPORTS FROM VTA POLICY ADVISORY BOARDS (PABs)

A. Tasman/Capitol Light Rail PAB
B. Vasona Light Rail PAB
C. Silicon Valley Rapid Transit Corridor PAB
D. Caltrain PAB
E. Downtown/East Valley PAB
F. Highway PAB - South

34. REPORT FROM THE CHAIRPERSON (Verbal Report)

35. REPORT FROM THE GENERAL MANAGER (Verbal Report)

36. ANNOUNCEMENTS

37. PUBLIC PRESENTATIONS

This portion of the meeting is reserved for persons desiring to address the Board of Directors on any item within the Board’s jurisdiction. Speakers are limited to 2 minutes. The law does not permit Board action or extended discussion of any item not on the agenda except under special circumstances. If Board action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.

38. CLOSED SESSION

A. Conference with Legal Counsel – Litigation
[Government Code Section 54956.9 (a)]

Name of Case: Silvia Giron v. Santa Clara Valley Transportation Authority (SCVTA) (Santa Clara County Superior Court Case No. CV795263)

B. Existing Litigation – Conference with Legal Counsel
[Government Code Section 54956.9 (a)]

Name of Case: Homer J. Olsen v. Santa Clara County Transit District (Santa Clara County Superior Court Lead Case No. CV785402, Consolidated Cases)

RECONVENE TO OPEN SESSION

39. CLOSED SESSION REPORT

40. ADJOURN