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Senate Bill 272 is an act to add Section 6270.5 to the Government Code, relating to public records. It reads in part:
6270.5. (a) In implementing this chapter, each local agency, except a local educational agency, shall create a catalog of enterprise systems. The catalog shall be made publicly available upon request in the office of the person or officer designated by the agency’s legislative body. The catalog shall be posted in a prominent location on the local agency’s Internet Web site, if the agency has an Internet Web site. The catalog shall disclose a list of the enterprise systems utilized by the agency and, for each system, shall also disclose all of the following:
Pursuant to SB 272, following is our list of qualified enterprise systems:
| Category | Product | Vendor | Purpose | Types of Data | System Custodian | Frequency Data Collected | Frequency Data Updated |
|---|---|---|---|---|---|---|---|
| Board Agenda Management | OneMeeting | Granicus LLC | Board and committee agenda management and agenda packages | Board and subcommittee memos. Memo routing for approvals and for combining them in agenda package | Board Office | As data is received | As data is collected |
| Computer-Aided Dispatch/Automatic Vehicle Location (CAD/AVL) | AVM, BusTime, Ridecheck Plus, CleverCAD, CleverReports, CleverWare, CleverWorks | Clever Devices | Advanced Communications System/Intelligent Transportation System (CAD-AVL). Service Management Solution (schedule management, vehicle tracking, incident management) | Transit Operations, Schedule, Incident, Vehicle Movement | Operations | Real Time | As data is collected |
| Construction Projects Planning | Primavera P6, Primavera Unifier | Oracle | Used for project planning, scheduling, manage deliverables, schedule tracks & resources, manage cost and time | Construction scheduling related to tasks, resources, costs and time | Capital Project Controls | As data is received | As data is collected |
| Customer Relationship Management (CRM) | Salesforce CRM | Salesforce.com | Customer complaints. Also used with the Requests for Proposals and Requests for Information processes | Customer complaints. Publishing and selection of vendors in the Request for Proposal and Request for Information processes | Customer Service | As data is received | As data is collected |
| Document Management | SharePoint | Microsoft | Document Collaboration, Document Management, Web Content Management, Enterprise Search, Intranet, Extranet | Documents and content meant to be viewed and/or shared with selected VTA employees, consultants or a subset of the public | Technology | Real Time | As data is collected |
| Electronic Communications | Outlook (Email), Teams | Microsoft | Email and communications throughout the enterprise | Unstructured content covering nearly all aspects of the VTA enterprise including email and communications | Technology | Real Time | As data is collected |
| Enterprise Resource Planning (ERP) | SAP | SAP SE | Business management application that collects, stores, manages and interprets data from VTA’s many business areas and activities | Employee Details, VTA business areas and activities | Technology | Real Time | As data is collected |
| Fare Collection | GFI Farebox, TVM Functional System | SPX Corp., Ventek | Collection of monies on buses and from TVM machines that are used at VTA light rail stations. Also provides reporting | Financial transactions and accounting content. TVM monitoring and processing details | Fare Programs & Systems | Real Time | As data is collected |
| Forms and Workflow Process Management | K2 BlackPearl, K2 Smartforms, SharePoint, SAP, Microsoft Forms, Power Apps, Power Automate, SurveyMonkey | Microsoft, Nintex/K2, SAP, SurveyMonkey | Systems are used to collect feedback, requests, survey responses, payroll entry process, time tracking, exception tracking, invoice approvals | Employee Feedback, Survey Responses, Payroll Details, Accounts Payable | Disbursements & Payroll and Technology | Real Time | As data is collected |
| Geo-Spatial | ESRI | ESRI | Geographical Information Systems. A functionality or tool that describes any information system that integrates, stores, edits, analyzes, shares, and displays geographic information. It is used in many areas of VTA but is centered in Transportation Planning | The geocodes (geographic coordinates) of geographic locations of interest. Other physical characteristics associated with these geocodes | Transportation Planning | As data is received | As data is collected |
| Human Resources Management | NEOGOV | NEOGOV | Hiring Process Management, Job Classification Management, Employee Benefits Management | Jobs, Benefits, Classification | Human Resources | As data is received | As data is collected |
| Legal | ProLaw Front Office, West Calendaring | Thomson Reuters Elite | Legal case management software | Legal | Legal | Real Time | Real Time |
| Permitting and Licensing | OpenGov Permitting | OpenGov | Licensing and Code enforcement | Licensing and Permitting | Engineering and Operations | Real Time | As data is collected |
| Procurement and Contract Management | OpenGov Procurement | OpenGov | Procurement and Contracts | Procurement and Contracts | Procurements | Real Time | As data is collected |
| Procurement Compliance | B2Gnow | B2Gnow, LCPtracker | Online diversity program application processing, certification, and participation tracking. Certified payroll and workforce compliance on construction project | Diversity program clients and participation. Construction contractor workforce certified payroll reports | Disbursements & Payroll | Real Time | As data is collected |
| Real Time | Mecatran, Rate-My-Ride, Swiftly, Transit, Urbiplan Alerts and GTFS | Mecatran, Quebec, Transit, Swiftly | GTFS Creation/Management, Real Time Alerts, Real Time Bus and Light Rail Predictions, Real Time Transit Data, Collect feedback from riders about riding a VTA bus or train | Bus and light rail scheduling, predictions, alerts and customer experience | Customer Service | Real Time | As data is collected |
| Records Management | SharePoint | Microsoft | Permanent and semi-permanent document storage according to VTA's retention schedule that are only shared among few employees and project consultants | Documents and metadata about documents | Technology | As data is received | As data is collected |
| Safety Management | IndustrySafe | IndustrySafe/Vector Solutions | Tracks all Internal and customer related safety related incidents and claims. Also security issues/ reports. Interfaces with Workers Comp and 3rd party admin for workers compensation | Safety Incidents, Legal Claims | Enterprise Risk Management | As data is received | As data is collected |
| Transportation Workforce Management | Trapeze Ops, Trapeze PASS, Trapeze Viewpoint OPS | Trapeze | Used for Transportation Workforce Management for ATU Employees. Covers ATU bidding, dispatching, attendance, timekeeping, pass purchases, revenue vehicle scheduling and run cutting | ATU employee profile: bid, work assignments, attendance and timekeeping. Also contains bus and light rail scheduling | Operations | As data is received | As data is collected |